CFOA Official Meeting Minutes and Actions

2016:

Executive Board Meeting - January 22, 2017

The meeting was opened by the President, Allen Cramer, at 1:59 P.M., at the office of the Treasurer, Jeff Deen, Casselberry, Florida.
Minutes for the 12-11-16 meeting were approved.
President, Allen Cramer, reviewed the meeting agenda items prepared for this meeting. Special emphasis was put on the following agenda items:

  1. Historian needs more football related memorabilia. Basketball is well stocked.
  2. Allen Cramer is gathering the data submitted for Policies and Procedures.
  3. C2C schools problems.
  4. Individual contracts for volleyball.

Treasurer – Jeff Deen reported the financial books for football have been reconciled. He emphasized the need to review and change the CFOA business model for collecting money to pay officials. He listed reasons of bookkeeping concern that involve the interaction with the schools. Increasing the fees to keep up with increasing costs is an alternative to consider. Jeff said the lump-sum program has encountered problems with different school bookkeeping policies across the counties we service.

Football – Mitch Fazzio announced the CFOA Beach Weekend football seminar would be held August 4 and 5, at the same Doubletree Hotel as last year. He said an FHSAA State Clinic would be held Aug. 12, and would be a one-day affair. It will be free to all officials, and there would be scrimmages all day from 8:00 to 6:30. Mitch announced uniform consistency is a hot item, and the only approved dress code would be found on the CFOA web site for each sport.

Basketball – Chap Walker spoke for Kim Fessler, and said reasons for suspending officials need to be addressed and supported by the board. A trend in thinking that independent contractors don’t have to conform to CFOA policies and requirements is causing problems for the assignors of basketball. He announced there were internal problems with playoff assignments being changed without review after names had been submitted to the FHSAA. Last minute preparation, official qualification not considered, signature approval was suspect, were all cited as contributing to the problem. Chap reported that the basketball clinic put on by the CFOA at Oviedo High School was successful.

Girls Flag Football – Kevin Bowersox reported there would not be a rules test sent out by the FHSAA in view of the C2C Schools data problems with the state records. He said a clinic would be held March 4. A standard dress code was going to be in effect in order to have the officials look more professional. He said that the CFOA would assist Highlands County in training officials, but the CFOA was not planning to work any games.

Volleyball – Elaine Dean announced that volleyball was not active at this time, but her staff was preparing educational programs, and hoping to expand training sessions throughout the summer.

Commissioner – Jemal Taylor said he has tentatively planned the Hall Of Fame Banquet for May 20. Site to be determined later.

New Business – Roland Taylor voiced support for the charitable funding idea that Elaine Dean spoke about at the last meeting. This comes on the heels of the medical emergency affecting Erskine Callaway.

Members Present – J. Deen, M. Fazzio, A. Cramer, K. Bowersox, M. Jones, E. Dean,
J. Taylor, C. Pula, S. Barnhill, D. Trawick, R. Taylor
Members absent – J. Boyd, E. Callaway, C. Fields S. Nadeau K. Fessler

Meeting Adjourned – 4:06 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting - December 11, 2016

The meeting was opened by the President, Allen Cramer, at 1:59 P.M., at the office of the Treasurer, Jeff Deen, Casselberry, Florida.
Minutes for the 10-2-16 meeting were approved.
President, Allen Cramer, reviewed the meeting agenda items prepared for this meeting. Special emphasis was put on the following agenda items:

  1. Timeline and key dates for all sport’s VP’s, Arbiter, Secretary, and website.
  2. Arbiter problems.
  3. C2C schools problems.
  4. Historian collecting items of importance to the CFOA history.

Treasurer – Jeff Deen handed out a trial copy of the CFOA balance sheet. Jeff reviewed the difficulty in collecting the money from the schools for game fees. It was creating delays in paying the officials because there was no (minimal cash flow) money in the bank to pay on a regular pay schedule. He said he was paying officials as frequently as possible when money was available. Jeff reported 5 schools who had not paid for basketball and some who had not paid for football. He announced some business decisions must be made to continue with the lump sum system. Schools paying at the end of the season or the end of the year is not acceptable.

Football – Mitch Fazzio announced the CFOA had reached the end of the football season, and the level of quality in officiating was not up to the standards expected for the CFOA. He said more emphasis needed to be instilled in the membership to change the attitude of just getting by was good enough, to a full commitment striving for excellence in rules knowledge and mechanics. Mitch said the FHSAA championship games were completed on December 10th, with a new format of Thursday, Friday, and Saturday games. The CFOA had a crew selected for the 2A championship game. The crew consisted of Tom Britt, Jerome Thompson, Jesse Dutton, Tondrick Robinson, Greg Anderson, Erskine Callaway, Kevin Bowersox, Lee Simmons, and Jemal Taylor. Mitch said the CFOA was not planning to hold a state clinic next year. He announced new striped shirts might be possible in the next few years. Don Trawick announced there were some charity games scheduled and said game fees would be donated.

Basketball – Kim Fessler reported having major problems with Arbiter. He said he was not able to see games, and the AD’s could not see their games. It was noted that the screens for the CFOA and screens for the AD’s are different. Kim said games previously loaded and confirmed, would disappear. Arbiter had been contacted about the problem, and were working on fixing it as soon as possible. He reported basketball official Tom Boyd had a heart attack. No information on current health condition. Kim said there were 7 basketball officials currently suspended.

Girls Flag Football – Kevin Bowersox said a state clinic is being planned for February or March. He announced the CFOA was not supporting the flag football in the Avon Park area.

Volleyball – Elaine Dean announced the 2016 season was one of the best years she could remember. She reported the Education Committee was meeting in January to outline training sessions for the 2017 year.

Commissioner – Jemal Taylor said he has resolved the differences with a coach/player situation.

Arbiter – Al St. Pierre said he has been working with the treasurer to resolve payment issues.

New Business – Elaine Dean suggested that the membership consider donating a charitable game fee for funding members experiencing problems such as heart attacks, strokes, broken bones, surgery, or tragedy.
Kevin Bowersox reminded members to work on their list of BOD duties.
Mitch Fazzio more communication is needed between officials.

Members Present – J. Deen, M. Fazzio, A. Cramer, K. Bowersox, M. Jones, E. Dean, J. Taylor, K. Fessler, S. Nadeau, C. Pula, S. Barnhill, D. Trawick, A. St. Pierre, R. Taylor
Members absent – J. Boyd, E. Callaway, C. Fields

Meeting Adjourned – 3:59 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting - October 2, 2016

The meeting was opened by the President, Allen Cramer, at 2:04 P.M., at the office of the Treasurer, Jeff Deen, Casselberry, Florida.
Minutes for the 8-22-16 meeting were approved.
President, Allen Cramer, reviewed the meeting agenda items prepared for this meeting. Special emphasis was put on the following highlighted agenda items:

  1. Timeline and key dates for all sport’s VP’s, Arbiter, Secretary, and website.
  2. Position responsibilities still outstanding.
  3. Updating the CFOA Website.
  4. Need ideas for moving forward with a historian.  A motion by Kim Fessler was made to have Chuck Pula gather all historical data and act as Historian. Second by Melvin Jones. Motion Passed. Chuck suggested investigating a display board, with mounted memorabilia, to be displayed at all CFOA meeting events.
  5. Policy & Procedures manual still outstanding. Allan Cramer reviewed the simplicity of the Bowersox Template and challenged the BOD directors to have it completed by next week.
  6. Contract scheduling and preparation review needed. A volleyball contract meeting is scheduled for Wednesday, 10-5-16 at 6:00 at the Jewish Community Center in Maitland, Florida.

Football - Don Trawick opened a discussion about a problem he had with a member official repeatedly cancelling assigned games at the last minute. It was generally agreed that the Commissioner, Jemal Taylor, would contact the official and discuss problem. Don also suspected other officials may be working games for non-affiliated FHSAA schools, and questioned their loyalty to the CFOA. The independent contractor status of high school sport’s officials was debated, and unless conflicts with assigned CFOA games were happening, it was not illegal to work any non-FHSAA games. It was also generally agreed that game assignment officers were able to resolve assignment and scheduling problems as necessary to insure all games were covered.

Basketball – Chuck Pula reviewed the basketball training class activity for new officials on Monday and Saturday, and the veteran’s class that meets on Wednesdays. A question was asked by the treasurer regarding revenue for the basketball training classes that has not been accounted for in the treasurer’s records. There is cash, checks and credit/debit card activity that has not been reported at this time.
Girls Flag Football – Melvin Jones announced the flag football training class is scheduled for March. There was immediate concern by the board members, in-as-much as the state exam begins on February 5. Further review of the training class schedule would continue.
Commissioner – Jemal asked about who is handling KSA games. Don Trawick said he would take care of it. Jemal announced he could start making plans for the Hall of Fame Banquet, and the dates and location would be dependent on availability of dates, times, and accommodations at the selected venue.

Volleyball – Elaine Dean announced the Recommendations Committee was selecting officials for the playoffs. She said there are still problems with the C2C schools programming regarding field clinic data from the FHSAA. She said she was sending a bunch of Kent Lowe Memorial patches to the basketball training class at Trinity Prep. The patches were approved by the FHSAA for volleyball, but she said she would call the FHSAA and also get approval for basketball. Sue Nadeau said she was approached by Lake Brantley High School to supply officials for a 2017 summer league. More information was needed before it could be arranged.

Treasurer – Jeff Deen reported the football and volleyball billing was complete. Several schools have not paid yet, and bills went out in August. He said the penalty for late payment would go into effect in two weeks. Jeff discussed his review of reconciling last year’s finances, and expressed his concern with inaccurate data that was discovered. He said came up with significant (game count) differences than the data that was supplied to him. Kim Fessler made a motion to use Jeff’s count for each school’s games, and use data he has to reconcile the books. In addition, the treasurer shall collect usable data to support bookkeeping process. Erskine Callaway second.  Motion Passed. Jeff said the closing date for the next round of pay for football and volleyball would be Oct 10th.

A question was raised as to why there was no meeting date announced for the basketball annual meeting. Allen Cramer suggested it needed to be very soon.

Apparently there has been some delay on the FHSAA evaluations of officials working playoffs. No one has gotten any feedback from the state.

Members present – S. Nadeau, C. Pula, K. Fessler, D. Trawick, J Deen, J. Taylor, A. Cramer,          M. Jones, E. Dean, E. Callaway, R. Taylor.
Members absent – S. Barnhill, K. Bowersox, J. Boyd, M. Fazzio, C. Fields, A. St. Pierre

Meeting Adjourned – 3:50 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – August 22, 2016

The meeting was opened by the President, Allen Cramer, at 2:01 P.M., at the office of the Treasurer, Jeff Deen, Casselberry, Florida.
Minutes for the 6-23-16 meeting was approved.
President, Allen Cramer, reviewed the meeting agenda items prepared for this meeting.

  1. Timeline and key dates for all sport’s VP’s, Arbiter, Secretary, and website.
  2. Position responsibilities still outstanding.
  3. Updating the CFOA Website.
  4. Need ideas for moving forward with a historian.
  5. Policy & Procedures manual still outstanding.
  6. Contract scheduling and preparation review needed.

Football – Mitch Fazzio reported on the completion of the football training class. Twenty three students finished the class, with 17 receiving certificates for completing attendance requirements.  The CFOA hosted a state Field Clinic at Osceola High School on Aug. 12 and 13. Several out of town associations sent crews to the clinic with training classes, including videos,, were presented on Friday night and eight games were played on two fields on Saturday. Mitch said he was pleased with the turnout and the clinic ran smoothly to a successful completion. He announced the Recommendations committee would be meeting soon because playoff crews need to be submitted to the FHSAA office by Oct. 12. Mitch said the new muster sheet was still a problem with names appearing and disappearing, or not appearing at all after confirmation of payment, as well as very little member data was available, and much of it was wrong.

Basketball – James Boyd reviewed the 2016 training class agenda at Lake Highland. He said he had not received any information from the FHSAA regarding a basketball field clinic. He reported a tournament was being set up as a charity event for the Oviedo coach diagnosed with cancer. Officials would donate their game fee, and it would be part of the training coinciding with the CFOA clinic on Oct 14 and 15. James said Chuck Pula would be organizing the evaluations for the training class for 3 to 5 year veteran officials.

Flag Football – Kevin Bowersox said there was no activity at this time for high school Girls Flag Football. He reported the middle schools would be starting in October.

Volleyball – Elaine Dean reported a volleyball tournament at Heritage Christian Academy was held on Aug. 12 & 13. It became known as the Kent Lowe Memorial Tournament. She said a CFOA clinic took place at Trinity Prep Aug. 21, for the last training class scheduled. Elaine reported concern with competition for booking schools with the rival FPOA volleyball association. CFOA contracts going out in June are 6 months behind FPOA contracts going out in January. She felt the AD’s at the high schools sign the first thing that comes across their desk, and any contracts coming in later do not get any consideration. Sandy Barnhill made a motion to send volleyball contracts to existing schools as soon after the completion of the season as possible. Kevin Bowersox second. Motion Passed.

Information Systems – Al St. Pierre reviewed the problems encountered with the first release of the C2C Schools software program that replaced the FHSAA muster sheet Program. Some of the features previously on the old muster sheet program are missing or incomplete. It has been reported the problems with C2C Schools.com are slowly being resolved by the FHSAA. It has been evident that a lot of changes in personnel, programs and policies have affected the working conditions in the state office.

Questions about committees and members came up, and a discussion on changing committees and members to coincide with any perceived need to correct or update previously submitted names was reviewed by the BOD. Allen Cramer made a motion to keep the committees as posted. Kevin Bowersox second. Motion Passed.

Allen Cramer reminded the board members to remember the disclosure requirements of the CFOA By-Laws for all board members.
Kevin Bowersox passed out a copy of a template he prepared to help all board members prepare officer duties for the Policies and Procedures responsibilities.

Next BOD meeting is scheduled for October 2.
Members Present – S. Nadeau, K. Fessler, C. Pula, E.Dean, D. Trawick, J. Deen, S. Barnhill,
M. Fazzio, A. Cramer, K. Bowesox, M. Jones, E. Callaway, J. Boyd, J. Taylor, A. St. Pierre, R. Taylor.
Members Absent – C. Fields
Meeting Adjourned – 3:48 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

 

No Meeting Scheduled in July

 

 

Executive Board Meeting – June 23, 2016

The meeting was opened by the Vice President, Mitch Fazzio, at 6:11 P.M., in the annex building  lecture hall at Lake Highland Prep School, Orlando, Florida.
Minutes for the 4-17-16, 5-22-16, and the annual business meeting, were approved.
Mitch reviewed the meeting agenda prepared for this meeting.

  1. Board member position responsibility.
  2. Review and update the CFOA website.
  3. Introduction of new members elected to the Executive Board. Kevin Bowersox, Vice President for Girls Flag Football, Sue Nadeau, At Large Member for Volleyball, Chuck Pula, At Large Member for Basketball, and Erskine Callaway, At Large Member for Girls Flag Football.
  4. Names of committee members for the FHSAA mandatory committees need to be submitted by each sport vice president.

Football – Mitch announced football beach weekend would be held on July 22 – 23 at the Doubletree Hotel on N. Atlantic Ave, Cocoa Beach. He said the reduced rate rooms had already been sold out and he was looking into trying to get another block of rooms.

Basketball – Chuck Pula attended the FHSAA Leadership meeting, and reported there was a different registration procedure and the opening registration sign-up date had been extended from July 1 to July 18. He said the state clinic scheduled for July may be moved to October. Chuck announced that Willie Bateman had been named by the FHSAA as the Women’s Basketball Official of the Year.

Girls Flag Football – Kevin Bowersox reported the CFOA had a crew assigned to the FHSAA state semi-final game.

Volleyball – Elaine Dean announced the training sessions for new officials started in May had ended but there would be another short session in August just prior to the start of the season. She said the Volleyball annual meeting was scheduled for August 20.

New Business – Elaine Dean asked for confirmation on the 3 minute speaking time policy for supporters of members seeking Executive Board positions. It was reported by several veteran members; the 3 minute policy had been a long standing time limit and was announced by the committee chairman prior to each nominated member of each elected position.

Jemal Taylor announced the Hall of Fame banquet committee is looking for a hotel venue that will have the size necessary to hold the potential attending members and a price the CFOA can afford.

Members present – M, Fazzio, E. Dean, S. Nadeau, J. Taylor, E. Callaway, C. Pula, K. Bowersox, M. Jones, R. Taylor
Members absent – A. Cramer, C. Fields, D. Trawick, S. Barnhill, J. Boyd, K. Fessler, J. Deen
Guest – Richard Lane

Meeting Adjourned 7:09 PM.
Next Meeting is scheduled for August 21, 2016 at Jeff Deen's office.

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Annual Meeting – May 22, 2016

The meeting was opened by the President, Allen Cramer, at 2:12 P.M., in the cafeteria of Lyman High School, Longwood, Florida.

Allen Cramer opened the meeting with opening remarks which included the status of the CFOA and a Power point presentation of CFOA accomplishments. Each vice president was asked to summarize the events of their sport season from preseason scrimmages, practice games, and through the playoffs. Mitch Fazzio – Football, Elaine Dean – Volleyball, James Boyd – Basketball, and Chuck Baumann - Girls Flag Football.
Jeff Deen reviewed the financial status of the CFOA and presented the 2016-17 budget. A general vote by the membership approved the budget.

Allen Cramer presented the changes for acceptance into the By-Laws and Constitution.

  1. Propose term Limits deleted from the CFOA By-Laws. General membership vote – Passed.
  2. Propose Board members be elected to year terms (one group would serve 2 years initial election this year) as even and odd years will determine positions due to be elected and dividing membership positions to occur in split terms to maintain Board continuity. General membership vote – Passed.

Allen read the Board of Directors positions that were unopposed on the ballot and asked the membership for a vote by acclamation. General membership vote – Approved.

Cary Fields reviewed the procedures to be followed for the election of officers for the contested positions of Football Vice President, Football Assignment Officer, and Basketball Assignment Officer. Three minute total time was given to any person, or persons, to express the need and value to the CFOA sports programs, and how each nominated candidate would benefit the program if elected.

Football Vice President. Mitch Fazzio and Bret Dunn. Mitch Fazzio was the winner.
Football Assignment Officer – Don Trawick, Scott Olchowik, and Chuck Baumann. Don Trawick was the winner.
Basketball Assignment Officer – Kim Fessler and Xiomara Cruz. Kim Fessler was the winner.

Open discussion followed the election of officers.

The following list of CFOA Board or Directors for 2016-17 is as follows:
President – Allen Cramer
Secretary – Roland Taylor
Treasurer – Jeff Deen
Commissioner – Jemal Taylor
Vice President for football – Mitch Fazzio
Assignment Officer for football – Don Trawick
At-Large member for football – Melvin Jones
Vice President for volleyball – Elaine Dean
Assignment Officer for volleyball – Sandy Barnhill
At-Large member for volleyball – Sue Nadeau
Vice President for basketball – James Boyd
Assignment Officer for basketball – Kim Fessler
At-Large member for basketball – Chuck Pula
Vice President for girl’s flag football – Kevin Bowersox
Assignment Officer for girl’s flag football – Don Trawick
At-Large member for girl’s flag football – Erskine Callaway

Meeting Adjourned at 3:39 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – May 22, 2016

The meeting was opened by the President, Allen Cramer, at 1:37 P.M., at the cafeteria of Lyman High School, Longwood, Florida.

Allen Cramer reviewed the results of a motion to cancel the Hall Of Fame Banquet this year, which was approved by the BOD at the April 17th meeting. After a brief discussion explaining what might have been confusing wording of the motion, Kevin Bowersox made a motion, second by Kim Fessler, to have a HOF banquet every year with no requirement for the number of inductees. Motion passed.

Members present: A. Cramer, D. Trawick, E. Dean, J. Deen, C. Fields, J. Boyd, C. Baumann, K. Bowersox, K. Seifer, M. Jones, S. Barnhill, M. Fazzio, K. Fessler, J. Taylor, R. Taylor.
Absent: B. Appel.
Meeting adjourned 2:09 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – April 17, 2016

The meeting was opened by the President, Allen Cramer, at 2:01 P.M., at the office of Jeff Deen, Casselberry, Florida.

Minutes of the March 20 Executive Board meeting were approved.

Allen Cramer discussed the importance for each sport vice president to publish a time-line for all events associated with their sport, so it can be listed on the web site for all to see. A discussion on appointing a new historian was on the agenda, and a new person needs to fill that position after the election in May. Allen reported there was some progress in completing the Policies and Procedures Manual, and hoped it would be completed soon.

Football – Mitch Fazzio reported the football training class would begin at Lake Highland Prep School on Thursday, June 2. He said the Beach Weekend at Cocoa Beach would be held July 22 – 23. Mitch reported the field clinic was moved to August and would be in Osceola County. More information would be published when finalized. He said the spring games would be held the last two weeks of May.

Basketball – James Boyd announced the FHSAA had asked for the CFOA to hold a field clinic June 10. He said he intends to have a BBQ for the July Evaluation Clinic. Because of schools paying administrative fees late, there was a discussion evaluating pay-at-site versus lump sum payments with benefits and disadvantages. A list of schools still in arrears with payments owed to the CFOA were listed. A motion to stop providing service to those schools that pay at site was made by Kim Fessler, second James Boyd. Motion was defeated.

Flag Football – Chuck Baumann reported 5 crews had been selected to go out for playoffs in the following weeks of the season. The state playoffs are in Tampa over a couple of weeks. He said a fee schedule for excessive distance had been negotiated to cover travel to schools in Highlands County.

Volleyball – Elaine Dean announced volleyball training dates would start May3. She reminded the BOD that the FHSAA Leadership meeting was schedule June 10 and 11, in Ocala. Elaine said the volleyball rookie of the year was Valerie Vega.

Commissioner – Jemal Taylor brought up how late it was in the year with no plans in place for the Hall of Fame banquet and induction of new members. Kevin Bowersox made a motion to have the Hall of Fame Banquet and inductees every other year. Kim Fessler second. Motion passed.

Secretary – Roland Taylor said the contracts need to be reworded, prepared and sent by June 1. Allen Cramer agreed to review the wording in the contracts and revise as necessary to bring them current with county negotiations for sports covered by the CFOA.

New Business – Allen Cramer needs game counts for BOD members per the By-Law requirements, and is preparing the presentation for the Annual Meeting for BOD review.

Treasurer – Jeff Deen reported the financial books for the CFOA have been reconciled. He said the middle school flag football pay would be ready this week. The Girl’s Flag Football would be having two more payments to complete the season. Jeff discussed the financial recovery from last year. He said he has invoices being sent out to recover outstanding money owed by the schools. The Finance Committee met. There was discussion on budget changes. Kim Fessler made a motion to raise the budget amount for General education from $9,000 to $13,000, and supplies from $600 to $3,000. Second by James Boyd. Motion for Supplies was approved. Motion for General education was rejected.
Jeff Deen made a motion to approve the football budget. Second by Kevin Bowersox. Approved.
Jemal Taylor made a motion to cancel an additional P.O.Box from storage. Second Kim Fessler. Approved
Jeff Deen made a motion to approve the Volleyball budget. Second by Sandy Barnhill. Approved.
Jeff Deen made a motion to approve the flag football budget. Second Kim Fessler. Approved.
Jeff Deen made a motion to approve Administrative budget. Second Kevin Bowersox. Approved.
Kevin Bowersox made a motion to accept the budget. Second by Jeff Deen. Approved.
Jeff reviewed the fee structure for basketball. He proposed a graduated fee schedule based on smaller schools having fewer games, therefore charged less.
Jeff Deen made a motion to approve graduated fee schedules. Second Kevin Bowersox. Approved.
Jeff presented the Osceola County Business Package. BOD approved

Members present: A. Cramer, D. Trawick, E. Dean, J. Deen, J. Boyd, K. Bowersox, M. Jones, S. Barnhill, M. Fazzio, K. Fessler, J. Taylor, R. Taylor.
Non-Voting Board member: Al St. Pierre
Absent: B. Appel, C. Baumann, C. Fields, K. Seifer.

Meeting adjourned 3:39 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – March 20, 2016

The meeting was opened by the President, Allen Cramer, at 2:22 P.M., at the office of Jeff Deen, Casselberry, Florida

The minutes for the February 25th meeting were approved.

Allen Cramer reviewed the agenda items and emphasized the need and responsibilities of the CFOA historian. Without a physical location, the accumulation and display of historic CFOA data would be a difficult task. The policies and procedures manual still needs to move forward and capture the duties and responsibilities of each board member.

TREASURER - Jeff Deen circulated a copy of the proposed budget for 2016. After reviewing budgetary data for football, basketball, volleyball, girls flag football, and administration, the 2016 budget was nearly $10,000 lower than 2015. He also reviewed the problems he had faced trying to collect $7200 in unpaid administrative and game fees for basketball from a high school. Jeff Deen made a motion proposal to stop working home games for the high school. After discussion, it was recommended that a date of April 7 would be the cutoff date for working games. Motion was seconded by James Boyd. Motion PASSED.

FOOTBALL - No Report.

BASKETBALL - James Boyd reported on the basketball playoffs crews and said information and pictures were on the CFOA website. CFOA officials worked one semifinal girl’s and one semifinal boy’s game, plus 1 girl's and one boy’s championship game at the Lakeland Civic Center, Lakeland Florida.

VOLLEYBALL - Elaine Dean announced her education committee was securing dates, times, and locations for the volleyball education program that would be starting in May. She was hopeful that four new schools would join the CFOA for volleyball.

COMMISSIONER - Jemal Taylor requested confirmation that the board wanted to separate the Hall of Fame banquet from the beach weekend. It was determined the combination meeting in 2015 was a one-time arrangement due to special circumstances. He also requested the board to review the term limit requirements of the CFOA Bylaws/Constitution for board members. After review, Don Trawick made a motion to repeal the term limits requirement for all board members. Second by Jemal Taylor. Motion PASSED. Discussion followed regarding having board members elected for 2 years, only having to be reelected every other year. Further comment was to designate odd and even terms for the first election, so board experience would be available to support new incoming members. Motion was made by Chuck Baumann to elect members to the board for 2 years at a time. Second by Allen Cramer. Motion PASSED.

Roland Taylor requested research be done to confirm members having 25 years of service to the CFOA. Service records are not easily available from the FHSAA and local records are inconsistent because of interrupted leave of absences. Many service awards are not received in a timely fashion.

Al St. Pierre reported he was preparing to clear the names in the Arbiter data bank who indicated they were planning to retire, had left the area, or had not participated with meeting attendance and game assignments for several years.

Members present: J. Boyd, A. Cramer, J. Deen, D. Trawick, E. Dean, C. Baumann, M. Jones, J. Taylor, R. Taylor. Non-voting Member- Al St. Pierre
Members absent: B. Appel, S. Barnhill, K. Bowersox, M. Fazzio, K. Fessler, K. Seifer

Meeting adjourned: 3:53 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – February 25, 2016

The meeting was opened by the President, Allen Cramer, at 6:19 P.M., at the office of Jeff Deen, Casselberry, Florida.
Allen Cramer reviewed the minutes from the December 13, 2015 meeting that was held without a quorum present. An additional statement was added to indicate the CFOA board was not going to support the A-1 Officials Association’s petitioning the FHSAA to designate the A-1 Association as the Sports Training Association for the state. A motion to the above addition was made by Kevin Bowersox, second by Kim Fessler.  Motion passed. Minutes were approved.

Allen read the letter from Gary Washam indicating he was ending his football field officiating, and resigning his duties as Past President. Allen announced he would put together the formats for the Policies and Procedures manual and said the Vice Presidents and at large members for each sport would work together to complete the Policies and Procedures Manual.

Kim Fessler reported he had attended the Seminole Counties Athletic Directors meeting. One topic of discussion included having invoices for each sport supplied to the schools in the order of fall sports in February; winter sports in September, and spring sports in December. Seminole County wants an estimate for home games on the invoice. It appears the processing system for Athletic Director bookkeeping requires an estimated number of games from the CFOA to the school board which is then compared to the actuals. Kim said there would be a state athletic directors meeting at Lake Brantley on May 23, 2016. The Lake Brantley Athletic Director would be the Chair-person for that meeting.

Jeff Deen handed out the balance sheet for the CFOA treasury update, and the discussion centered around just expenses. He announced the Finance Committee meeting would be held on March 3, 2016, at his office at 6:00 PM. Agenda items would include criteria for Booking Fees per sport, School payment issues, and consideration of raising fees.

FOOTBALL - Mitch Fazzio reported on items discussed at the FHSAA football advisory Committee meeting.

  1. Searching for ideas to speed up the game.
  2. Emphasis was discussed on controlling only four captains on the field for coin toss.
  3. Request consideration of allowing some white on black shoes. All black is hard to find.
  4. Officials uniform stripe width chance in maybe two years.
  5. Evaluation system poor for the state officiating requirements.
  6. Considering change to call out numbers on football penalties.
  7. Seven man crews for the first round playoffs for each association’s number 1 crew.
  8. Each association hosting a field clinic will run the clinic without FHSAA participation.
  9. A $3 to $5 increase in game fees was proposed.

BASKETBALL – James Boyd announced there would be an OAC meeting on March 7. A discussion clarifying the pay procedure for paying officials was reviewed. James announced he was planning to request a Basketball field clinic for next year.

GIRLS FLAG FOOTBALL – Chuck Baumann announced the season was starting next week, and he was hosting a field clinic this weekend.

VOLLEYBALL – Elaine Dean reported the boys volleyball games would start in March. She said she is still trying to get with the Osceola County Athletic Director to discuss getting their schools to join the CFOA Volleyball program under a new three year contract system. Karen Seifer announced the Volleyball training program was meeting soon to be prepared for obtaining training sites, teams, and instructors.

Allen Cramer confirmed May 22 would be the date for the CFOA annual business meeting.

Mitch Fazzio reported two anonymous letters were sent to the FHSAA complaining about the CFOA decision to not allow officials to wear the short ankle sox; the CFOA sending officials to the same schools more than the FHSAA guidelines for two home games only.

Members present: J. Boyd, J. Deen, D. Trawick, E. Dean, A. Cramer, C. Baumann, K. Bowersox,     M. Fazzio, K. Fessler, M. Jones, K. Seifer, R. Taylor
Members absent: B. Appel, S. Barnhill, J. Taylor, Non-voting member: Al St. Pierre

Meeting adjourned: 8:33 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

No Meeting Held in January

Previous Years' Meetings - click tab & scroll to view that year

 

2015 Executive Board Meeting Minutes

Executive Board Meeting – December 13, 2015

The meeting was opened by the President, Allen Cramer, at 3:08 P.M., at the office of Jeff Deen, Casselberry, Florida.
Minutes were not approved because there was no quorum present.

Football - Don Trawick and Jemal Taylor opened a discussion regarding the A-1 officials Association in Volusia County becoming the training Association for the state and will train all state officials (which we should not support). It was also mentioned the Sunshine State Conference was growing larger, leading to more opportunities for SSC teams to be approved with affiliate FHSAA membership being able to play FHSAA sanctioned teams. It was also noted that punitive action should be considered to handle unprofessional attitudes and publicly displayed arguments on the field or the court.

Volleyball - Issues have arisen with paying officials, especially during the playoffs, with making sure the officials get paid in a timely fashion, and pay data is properly recorded. It was again brought up that mileage fees for volleyball is different from other CFOA sports, when JV - varsity games are officiated by the same crew.

Commissioner - Jemal Taylor announced that his office had no activity to report at this time, and reported that Louie Patterson was doing better in recovering from his recent hospitalization.

Arbiter - Al St. Pierre said that 720 games had been scheduled in 2 weeks of assignments, and there were still 10 Social Security number issues still outstanding. He said the billing process would start tomorrow, and RefPay seems to be working as planned.

Treasurer - Jeff Deen announced that he would be unavailable for about 6 weeks due to business proceedings. He reported that there was about $25,000 in the CFOA savings account and that operating funds were at $125,000 and he expected that to increase to $220,000 by the end of the month.

Members present: J. Taylor, J. Deen, D. Trawick, E. Dean, A. Cramer, R. Taylor
Members absent: B. Appel, S. Barnhill, C. Baumann, K. Bowersox, J. Boyd, M. Fazzio, M. Jones, K. Fessler, K. Seifer, G. Washam
Non-voting member: Al St. Pierre

Meeting adjourned: 4:35 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

No Meeting Held in November

 

Executive Board Meeting – October 11, 2015

Minutes were APPROVED. Motion by Jemal Taylor, second Karen Seifer

The meeting room of the Maitland men’s club was in poor condition and it was reported the building would be torn down shortly.

In the absence of the president, Allen Cramer, Mitch Fazzio opened the meeting with a discussion about a request from the FHSAA to submit copies of the CFOA contracts to our member schools. It was reported the FHSAA request was based on fee structures of local associations throughout the state. It appears all associations charge different amounts for travel, check writing, assignments, and miscellaneous other fees. Kim Fessler made a motion to not send a copy of the CFOA contracts for football, basketball, girls flag football, and volleyball. Second by Karen Seifer. Motion passed.

Football - Mitch Fazzio reported that the playoff crews had been approved by the membership and the CFOA was sending 10 crews to the FHSAA that would support the first round of district playoffs with 5-man crews. He said the recommendations committee had included 2 additional officials to the first 5 crews to support the remaining playoff games that we hoped to be assigned. Mitch said he was concerned about the FHSAA requirement the required all officials assigned to playoff crews had to commit their availability to all potential games.

Basketball – Kim Fessler announced about 90 percent of the scheduled games had been assigned. He said there would be a meeting of all basketball officials on Wednesday, October 14, at the Lake Highland Prep Middle School. Kim said Agape Christian School submitted a schedule for 7 games but were still in arrears for booking fees from 2014. It was generally agreed that this has been a problem with Agape Christian School over the years and a request for payment should precede assigning games. Kim reported the FHSAA contacted him regarding assigning officials that were registered with the CFOA as secondary. He said his policy was to use them on an as needed basis but did not send them prepared schedules.

Girls flag football – Kevin Bowersox reported no activity.

Volleyball - Elaine Dean reported she was concerned about the three-year contract with Osceola County coming to an end and wanted support in meeting with the Osceola County athletic director negotiating the CFOA contract for next year.

Commissioner - Jemal Taylor announced there was no activity at this time.

Arbiter Information Service - Al St. Pierre reported there were 65 officials across all sports that needed to be fingerprinted to comply with the JLA state law. He said there were 35 to 45 officials still not registered for RefPay.

Mitch Fazzio reported he had reviewed the Arbiter roster for CFOA officials, and noted there was a large number of officials without a picture or an appropriate photo. Suggestions involved making passport-type photos a condition of membership.

Treasurer - Jeff Deen reported there were 29 schools for volleyball, but only 8 have paid their fees. He said the problem with receiving timely payment for football, was because at least half the schools were waiting for the invoice for JV games to be received before they paid for both varsity and JV invoices. He announced there would be one invoice covering varsity and non-varsity games for each school in the future. Jeff reported the CFOA treasury has finally reached approximately $106,000. He said it took a lot of time and effort making sense of the invoice problems and resolving the issues. He announced there were additional complications with getting officials paid because some officials have problems with Social Security numbers. It was found some officials had supplied incorrect numbers, had multiple Social Security numbers, or did not supply any number at all. Both Al St. Pierre and Jeff would try to resolve this problem before pay issues or 1099 tax issues came up.

Kim Fessler discussed the phone bill issues that were brought up in the September meeting in which he was unable to attend. He said he’d started using a cell phone in his office for CFOA work about 9 years ago. After discussion Jemal Taylor made a motion to continue to pay for the land line in the office for the remainder of the season. Second by Brandon Appel. Motion passed.

Discussion continued regarding rent fees for Kim’s office. Jemal Taylor made a motion to pay rent for Kim’s office through the fiscal year as it appears in the 2015 budget. Second by Kevin Bowersox. Motion passed.

Members Present: J. Deen, J. Taylor, M. Fazzio, D. Trawick, E. Dean, K. Seifer, B. Appel, K. Bowersox, K. Fessler R. Taylor.
Members Absent: S. Barnhill, C. Baumann, J. Boyd, A. Cramer, M. Jones, G. Washam
Guest: Al St. Pierre

Meeting adjourned - 4:30 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

CFOA Board Meeting
Agenda

Date: October 11, 2015
Time: 3:00pm
Location: Maitland Men’s Club - Behind Jeremiah’s Italian Ice Intersection of Horatio & Maitland Ave.

Welcome / Opening Remarks - President
Approve Minutes of Last Board Meeting - Secretary
Previous Unfinished Business - President

  1. HOF 2016 Update (Jemal)
  2. Timeline/Key Dates on one page (Football, Basketball, Flag Football, Volleyball, Arbiter, Secretary)
  3. One Page Recap Schools/Contracts Sample (Al/Roland)
  4. Position Responsibilities
  5. Update Web-site (each VP review adjust)(remove old info/dates)
  6. Policy/Procedure Manuals Update (Gary)

Financial Status Report - Treasurer

  1. Monthly income / expenses, Budget to date
  2. Updates:
  3. Invoice process/tracking (phones/office space / incidentals)

Updates:
Football Status Report - VP Football
Basketball Status Report - VP Basketball
Flag Football Status Report - VP Flag Football
Volleyball Status Report - VP Volleyball
Commissioner Status Report - Commissioner
Secretary - Secretary
Arbiter - Arbiter
New Business - President

  1. New Officials info process
  2. Open Discussion

Next Meeting:  November ?? 2015 - President
Adjourn:

 

Executive Board Meeting – September 20, 2015

The meeting was opened by the President, Allen Cramer, at 2:03 P.M., at the Maitland Men’s Club, Maitland, Florida.
Minutes were APPROVED. Motion by Jemal Taylor, second Chuck Baumann

Allen Cramer told the members present he was impressed with the articles found in the Florida Sporting News. The newspaper is published by Mike Attardi, NFL Alumni president of the Central Florida Chapter, and new 2015 member of the CFOA.

Allen emphasized the request for applicable board members to turn in their Time Line plans for entry on the CFOA web site. Advance notice of dates, times, and locations is important to insure increased membership attendance.

Treasurer – Jeff Deen announced that all volleyball schools had been billed for 2015. All varsity football invoices had been prepared and non-varsity would be completed in about a week. Jeff raised a question about payment of phone bills. Some phone bills included personal calls. Some phone bills were only on a cell phone and some on house a phone. He asked the board for direction on how to compensate the phone bills associated with each sport’s officiating assignment demands. Chuck Baumann made a motion to pay $75 per month for 5 months for Football; 3 months for Girls Flag Football; 6 months for Basketball, and 8 months for Volleyball. Second by Sandy Barnhill. Motion PASSED.
Jeff reported the review of the profit and loss data was still open waiting for the accountant analysis. He asked the board to consider closing the books. Chuck Baumann made a motion to close the books. Second by Jemal Taylor. Motion PASSED.
Jeff strongly emphasized he was concerned about writing checks to reimburse any member without a receipt or writing a personal check to anyone without a policy supporting the budget. This included equipment, rent, secretarial costs, emblems, awards, etc. James Boyd made a motion that the treasurer cannot write a check to reimburse any member without a proper receipt. Second by Jemal Taylor. Motion PASSED.

Football – Mitch reported a complaint was made by some officials regarding the requirement to wear pants with a supplied FHSAA emblem attached. The FHSAA manual only requires the FHSAA emblem on the pants for playoff crews only. He announced the CFOA policy was to wear the uniform approved by the FHSAA including the pants with emblem. He said ejections are not being filled out on the AT-6 form and sent to the FHSAA. This requirement has been repeated weekly in the call-in newsletter, but is being forgotten or ignored. He reported that Roland Taylor was going to be a CFOA evaluator. Mitch announced the changes in sport directors in the FHSAA office has resulted in more pressure being put on associations to send their best people to the playoff games. He said we have some very talented new transfer officials that should be eligible if qualified. Other associations use the playoffs to reward officials for time in service, and others send the same crew, or crews, of officials year after year. Jeff Deen made a motion to accept Mitch’s policy for the Recommendations Committee to use for drafting crews for the playoffs. Second by Chuck Baumann. Motion PASSED.

Basketball – James Boyd reported the basketball training class was meeting at both the Lake Highland Prep high school gym and Lake Highland Prep middle school gym on Mondays and Wednesdays. He said Gino Smith had announced he was leaving the CFOA this year.

Girls Flag Football – Chuck Baumann announced there was no activity to report at this time.

Volleyball – Elaine Dean announced The Big House was holding a tournament. Jeff Deen said the check due from last year had not been received. A discussion involving who (school or site) is responsible for payment followed. Sandy Barnhill said The Big House had paid in the past and was confident the matter could be resolved. It was reported Mary McCann was heading up the Recommendations Committee for playoff selection. Sandy reported an official failed to show up for an assigned game, a first time in many years of her recollection, and the policy is to pull their schedule. She announced there were new schools this year, and with more schools and more officials, the year was looking pretty good so far.

Commissioner – Jemal Taylor reviewed the intentional player/official collision in Texas and recommended more emphasis be placed on official’s security and location of security personnel during and after the game.

Al St. Pierre said he was sending messages to everyone not registered with RefPay, encouraging them to sign up as soon as possible, so they get paid promptly.

Members Present: J. Deen, J. Taylor, A. Cramer, M. Jones, M Fazzio, D. Trawick, J. Boyd, C. Baumann, E. Dean, S. Barnhill, K. Seifer, R. Taylor.
Member absent: B. Appel, K. Bowersox, K. Fessler, G. Washam
Guest: Al St. Pierre

Meeting adjourned - 4:45 PM

Respectfully submitted,

Roland Taylor, CFOA Secretary.

 

CFOA Board Meeting
Agenda

Date: September 20, 2015
Time: 2:00pm
Location: Maitland Men’s Club, Behind Jeremiah’s Italian Ice, Intersection of Horatio & Maitland Ave

Welcome / Opening Remarks - President
Approve Minutes of Last Board Meeting - Secretary
Previous Unfinished Business - President

  1. Marketing: Huddle and Newspaper cost (Kim / Mitch)
  2. HOF 2016 Update (Jemal)
  3. Candidate Officials Advisory Committee (Football-Mitch / BB- James / VB -Elaine / FFB-not listed)
  4. Evaluators Football (FHSAA) (be thinking Volleyball/Basketball)
  5. Timeline/Key Dates on one page (Football, Basketball, Flag Football, Volleyball, Arbiter, Secretary)
  6. One Page Recap Schools/Contracts Sample (Al/Roland)
  7. Position Responsibilities
  8. Update Web-site (each VP review adjust)(remove old info/dates)
  9. Business Cards (Generic Phone #?, Fax #, Address, CFOA, Website)
  10. Policy/Procedure Manuals Update (Gary)

Financial Status Report - Treasurer

  1. Monthly income / expenses, Budget to date
  2. Updates: Refpay etc.
  3. Invoice process/tracking (phones/office space / incidentals)

Updates:
Football Status Report - VP Football
Basketball Status Report - VP Basketball
Flag Football Status Report - VP Flag Football
Volleyball Status Report - VP Volleyball
Commissioner Status Report - Commissioner
Secretary - Secretary
Arbiter - Arbiter
New Business - President

  1. New Officials info process
  2. Open Discussion

Next Meeting: Sunday October 18, 2015 - President
Adjourn

 

Executive Board Meeting - August 16, 2015

The meeting was opened by the President, Allen Cramer, at 2:00 P.M., at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved.

Allen Cramer reviewed the Hall of Fame banquet and said the hotel did not live up to expectations with electrical malfunctions and food preparation. The general programming prepared by the CFOA went smoothly and the induction ceremony, the speaker Wally Hough, and the large attendance of old and new officials were the highlights of the banquet. Nearly 200 members and guests were in attendance. Sandy Barnhill, Ed Brown, Ed Collier, and Al Garza were inducted into the 2015 class of the CFOA Hall Of Fame.

Horace Cannady reported on the CFOA hosting of the Hospitality room at the FHSAA State Finals tournament at Lakeland in February. He reported the increased success of the hospitality room over the years the CFOA has run the program, but was concerned about not being able to get the membership to participate in helping to support the CFOA by volunteering their time. He said other associations throughout the state were getting better at contributing to the expenses for buying, preparing and serving the food.

Allen asked about how the recruiting could be improved, and after discussion, decided that the web site was still getting large numbers, and paying for advertising in the past was not very effective.

Allen again requested information be submitted so an accurate time-line of events, meeting, clinics, testing, etc. could be documented so scheduling would not interfere with some other item that already was scheduled, and planning for attendance and participation would be well in advance of the date for each listing.

The grievance committee discussion regarding a committee for each sport, or one overall committee that covered all sports, progressed to the sport type of members, and whether 3 or 5 members were needed, and whether we should remove the members currently appointed and accepted the grievance committee assignment. Don Trawick made a motion to keep the assignments the way they are currently assigned – one committee for each sport for this year and all agreed intent to do one committee beginning with next year committees.

Allen announced the District 2 representative recommended from CFOA for the FHSAA football advisory committee was Mitch Fazzio, and voting by the membership of local associations would begin soon. He encouraged everyone to vote for Mitch so we would have CFOA representation on the committee.

Treasurer – Jeff Deen reported that 95 percent of the invoices for basketball were done and football invoices were almost complete and expected non-varsity invoices to be completed in the next two weeks. He announced that $42,000 in savings account and $36,000 was in the operating account. He said Osceola County was already starting to pay for football. Jeff said he was still trying to resolve $13,000 that was still outstanding. He told the members of the board that he would only reimburse money spent for legitimate reasons provided it was submitted with a receipt. He announced that the overall cost of the Hall of Fame banquet and the meeting was about $17,000 for the weekend.

Football – Mitch Fazzio commented on not being happy with the Hilton facilities and announced the beach weekend would be at the beach next year. He said the Monday night call-in for the referees to report their games would be available like it has been the last few years. He reported there would be about 25 new officials that had completed the class. He met with Frank Beasely from the FHSAA and said the football finals at the Citrus Bowl would be hosted by the CFOA again, with a little more help from the FHSAA to reduce CFOA expenses. Mitch said there was a new video company taking videos of games around Central Florida that we might be able to use for our training classes. He met with the Osceola coaches at their meeting and found they were concerned that they were seeing the same officials and sometimes dissatisfied with the quality of officials they were seeing lately.

Don Trawick reviewed his procedure for booking. A discussion about the officials seeing the entire assignments on the schedule was discussed and tabled by Jeff Deen.

Basketball – Agreed with ending discussion on formal recruiting. The web site supplied more than they could train.

Flag Football – Chuck Baumann said they were being considered to have a state clinic around Feb. 27 at UCF. The state finals are up for bid and they were hoping they might get Apopka to allow use of their facility.

Volleyball – Elaine Dean announced the volleyball meeting would be held August 23, at the St. James Church at 5:00 PM. She asked if the pay schedule would be once a month or more frequently.

Commissioner – Jemal said planning for the Hall of Fame banquet next year needed a committee and a date.

Al St. Pierre – He reported a lot of changes to the AD’s around the area but was updating the contacts ASAP. He announced the fingerprint list would be sent out monthly with expiring dates for membership attention. He said RefPay still had some officials outstanding, but slowly they were coming on board.

Member present – E. Dean, J.Taylor, M. Fazzio, J. Boyd, J. Deen, D. Trawick, M. Jones, K. Fessler,
K. Bowersox, A. Cramer, C. Baumann, R. Taylor
Absent – B. Appel, S. Barnhill, K. Seifer, G. Washam
Guest: Al St. Pierre.

Meeting adjourned - 4:30 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary.

 

Executive Board Meeting - July 12, 2015

The meeting was opened by the President, Allen Cramer, at 2:03 P.M., at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved. Motion was made by Karen Seifer, second Chuck Baumann.

Allen Cramer announced the names for the mandatory committees for basketball had not been received. He also stated the list of position responsibilities for board members was slow in coming in and emphasized the importance of getting them submitted as soon as possible. Allen reported again that he needed the key dates for basketball meetings and activities. He said Al Garza had shown interest in planning recruiting options for the CFOA. A long discussion between board members who offered the pros and cons of the CFOA recruiting program past and present.

Hall of Fame banquet – Jemal Taylor reported the Hall of Fame patches were needed for the jackets. Various members of the board were polled trying to find where they were located. He announced the Hall of Fame banquet would be held at the Hilton hotel is to on Friday, August 7, starting with a cash bar opening at 6 PM. There is no charge for any member of the CFOA, but their guest(s) will be $20. Hall of Fame inductees and one guest are free. All other guests are $20. A discussion followed regarding what recognizable awards were given to Hall of Fame inductees. The present awards resulted in jackets primarily for the men and clocks for the women, but lapel pins, flipping coins, and previously reported rings, were also presented as items that would display Hall of Fame membership. A motion was made by Jeff Deen, second by Chuck Baumann, to continue awarding jackets or clocks, at the discretion of the inductee, with lapel pins and flipping coins. Motion passed. It was generally agreed that lapel pins and flipping coins be presented to all previous members of the Hall of Fame.

Policies and procedures - Gary Washam passed out policies that have been prepared to this point. A motion was made by Gary Washam, second by Jeff Deen, to adopt the policies for charitable donations, football evaluation committee, and football grievance committee, as written with corrections. Motion passed. A discussion followed suggesting one grievance committee be selected and would cover all CFOA sports, having representation from each sport.

Financial - Jeff Deen announced all bills have been paid, and the account balance was roughly $47,000. He reported 7 prominent schools with high dollar amounts, were still in arrears and he hoped that would be resolved quickly. Jeff said that schools owing money should only have officials assigned to their games that would be paid on-site. He discussed his preparation of invoices using game assignments based on each school’s schedule. Invoices for varsity games would be going out to the schools in about 10 days, and freshman and JV schedules would be later on as they become confirmed. There was more discussion on RefPay and alternatives to receiving game fees. It was generally agreed that an alternative pay system creates an additional step in paying a small percentage of the membership and should not be considered. A motion was made by Brandon Appel, second by Karen Seifer, to only use RefPay as a means to pay CFOA officials. Motion passed.

Football - Mitch Fazzio announced Friday and Saturday, August 7 and 8 would be a combined Hall of Fame banquet on Friday, and the annual Beach Weekend on Saturday. Saturday night would include a buffet dinner, no bingo party this year because of Andy’s medical problems, but there will be special tickets for drawings for children’s gifts and other tickets for non-children.

Basketball - Brandon Appel announced they were planning on a basketball FHSAA state clinic. He said Xiomara Cruz would be the education committee director.

Girls flag football - Chuck Baumann said there was nothing to report at this time.

Volleyball - Karen Seifer announced she was waiting for the dates of meetings and activities. She said there were 2 additional training classes for volleyball officials on Tuesday and Thursday of next week, at Edgewater high school.

Commissioner -Jemal Taylor said there was nothing to report at this time.

Arbiter - Al St. Pierre announced he was monitoring the muster reports for all sports to keep track of the membership registration with the state. He said 2015 fingerprints were expiring and he was notifying individuals who needed to have them redone to be certified for 5 more years.

Members present: K. Seifer, J. Deen, G. Washam, A. Cramer, J. Taylor, M. Fazzio, D. Trawick,
B. Appel, C. Baumann, R. Taylor.
Members absent: S. Barnhill, K. Bowersox, J. Boyd, E. Dean, K. Fessler, M. Jones.
Guest: Al St. Pierre.

Meeting adjourned - 4:37 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting - June 14, 2015

The meeting was opened by the President, Allen Cramer, at 2:04 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved. Motion was made by Jemal Taylor, second Karen Seifer.

Allen Cramer announced he wanted to keep a tracking record of executive board membership attendance at all BOD meetings. He said he still wanted important dates for all sporting events from the vice presidents of each sport so a calendar could be prepared for the website. Allen requested all members of the executive board prepare a list of their responsibilities to carry out their job in which they were elected. A short discussion about the distribution of banners for recruiting officials to be displayed at school gyms and stadiums resulted in a general opinion they were not observed on the walls or fences at the schools. Contact with the athletic directors might be helpful.

Allen thanked all of the members that organized and helped to put on the FHSAA Leadership Conference at Trinity Prep High School June 12 and 13. Sue “Cookie” Nadeau reported the two-day meeting, with rental fees; a Friday night supper, and breakfast, lunch and snacks on Saturday, came in under the $3000 budget approved for the event. Sue organized and hosted the event, and was helped by Julie Andrew, Sharon Gillespie, Karen Seifer, Elaine Dean, Tuesday Goodson, Kevin Bowersox, Mitch Fazzio, even Allen Cramer and others when shopping, setting up, serving, plus clean-up was needed.

The FHSAA had a special tribute planned for Don Trawick who received a plaque for 50 years of service to the FHSAA. A short video depicting various personal events in Don’s life was contributed by Cary Fields.

Jeff Deen reported on the Hall of Fame banquet being held Friday, August 7. He briefly explained why the CFOA was not holding the meeting in Cocoa Beach, and said the Hall of Fame committee had met and voted on four inductees for 2015.

Allen discussed the updating of the CFOA Constitution and By-Laws and sending it to the FHSAA for 2015 sanction of the CFOA and to Carla Sinclair for inclusion on the CFOA web site.

Treasurer. - Jeff Deen reported during the transition period, communication has become extremely important. He reviewed the entire process for billing and receivables and announced the financial position of the CFOA is back on track. Outstanding money from the schools was generally the result of invoice confusion and is being rectified by personal contact with the schools. Outstanding money is coming in almost every day. He also emphasized the importance of the work that Al St. Pierre has done to make sure everyone got paid correctly. Jeff brought up a possible alternative to mandatory RefPay participation. A credit card company would issue a credit card to any official reluctant to sign up for RefPay. The CFOA would pay this company the money required to pay these officials, and the company in turn would fill a credit card for each official with the amount due. The official would be responsible for completing all paper work required with the credit card company to obtain the credit card, then use the credit card to spend the money as needed. A vote to modify the mandatory RefPay requirement was tabled until more information regarding the credit card process could be investigated.

Football. - Mitch Fazzio reported on the 5 man clinic held at Hagerty High School, and the FHSAA 7 man clinic held in Ocala. He said the FHSAA was considering having one every year and have it hosted by the CFOA. Future plans may include having a clinic in several locations all over the state. The new plan is to have officials evaluated at the FHSAA clinics for championship series assignments. The way football has changed at the scholastic level in recent years, dictates the caliber of officials needs to be at a higher level. Professionalism is very important and needs to be emphasized. He announced beach weekend will not be at the beach this year, but will be held at the Hilton hotel in Altamonte Springs on August 7 and 8. Room rates for anyone wishing to stay at the hotel, is $89 a night. Mitch said Don Trawick received the FHSAA fifty-year service award at the leadership conference. He reported the CFOA football training class for new officials started June 1.

Flag football. - Kevin Bowersox said the CFOA was submitting a bid to host the first Girls Flag Football clinic in Orlando. He also said the CFOA is bidding to host the finals of the Girls Flag Football in Orlando. Both would probably be held at UCF.

Volleyball. – Elaine Dean announced there is one more week of training classes. She said they were looking to Edgewater High School as an additional site for more training classes during the summer. She said there was concern why it takes up to 5 business days to pay the membership. Elaine said that she sent information about the FHSAA Leadership Conference to Carla for the web site.

Commissioner – Jemal Taylor proposed that the CFOA work TV games with the highest quality officials as possible. A lot of eyes are watching those games and our reputation is on the line. He also is looking for the BOD to settle on whether Hall Of Fame members should receive rings instead of jackets. Cost would be in the range of $350 per person. It was decided more information was needed before making a decision.

Allen Cramer announced the member names for the mandatory FHSAA committees have been coming in and he is ready to send them in to the state. He also confirmed that the CFOA was covered by liability insurance for the BOD and the association membership for 2015.

Members present:, A. Cramer, M. Fazzio, J. Taylor, J. Deen, D. Trawick, M. Jones, K. Bowersox, C. Baumann, E. Dean, K. Seifer, R. Taylor
Members absent: J. Boyd, K. Fessler, G. Washam, S. Barnhill, B. Appel
Guest: Sue Nadeau

Meeting adjourned - 4:33 PM

Respectfully submitted,

Roland Taylor, CFOA Secretary

 

Thank you to all who attended the Annual Meeting. I was hoping we had a larger turnout but I understand that this was the second best showing since we have been keeping records. I would like to encourage everyone to participate more in all CFOA activities. The higher the turnout the more impact we (you) have. The overall flow was well received with just a few minor hurdles (which were leaped over). The quick recap/minutes are posted for your review. If you have specific questions please direct them to your Sport Vice President and he/she in turn will address it or bring it to the entire BOD’s. We are planning to have our next BOD meeting June 14th. We are continuing to move forward but not forgetting our history.

If anyone needs assistance with RefPay please contact your VP or Al St. Pierre,(remember our goal is 100%.)

Thanks again to the BOD’s and those others who remain active and want to make us the best we can be.

In your service,
Allen Cramer
President CFOA
407.358.4245

 

CFOA Annual Business Meeting - May 17, 2015

The meeting was opened by the President, Allen Cramer, at 2:07 P.M. at the Lyman High School cafeteria, Longwood, Florida.

Allen Cramer welcomed the membership to the 2015 CFOA annual business meeting. He used a PowerPoint program to illustrate increased membership and increased numbers of games being assigned for the 106 schools that we service. He also illustrated the Board of Directors disclosure of games worked per sport during the 2014 – 2015 year. Allen spoke about the accomplishments and the work that still needs to be done to strengthen the Association.

Allen introduced the current members of the Board of Directors, and had the vice presidents of each sport review the highlights of their season.

Mitch Fazzio reviewed the football season, hosting the 2014 football state championships held at the citrus bowl, and more recently hosting one of the 2015 state clinics in May. He also thanked all the members of the CFOA who had helped him throughout the year.

James Boyd reviewed the basketball season with emphasis on the playoff crews that work the boys and girls state finals. He also thanked all members of the CFOA who had helped him throughout the year.

Elaine Dean reviewed the volleyball season and announced the volleyball staff was hosting the 2015 FHSAA leadership conference at Trinity prep high school in June. She thanked all the CFOA members would help her throughout the year.

Chuck Baumann, vice president for Girls Flag Football, was not present. Kevin Bowersox (At Large Member) reviewed the Girls Flag football.

Gary Washam, past president and chairman of the election committee, reviewed the procedures to be used for the 2015 election to the Board of Directors. It should be noted there is no procedure at the current time that deals with how long a candidate can speak and also how long supporters of the candidate can speak. For the record, the candidate can speak for 3 minutes and a maximum of 2 supporters can speak for 1 minute. Of the 17 elected board positions only four positions were contested. The remaining uncontested positions were elected by acclamation. The election then proceeded with the following candidates seeking office:
Vice President for Basketball - James Boyd, Carlos Childress, Ed Collier (Withdrew prior to election)
James Boyd was elected.
Assignment Officer for Basketball - Kim Fessler, Shannon Pike
Kim Fessler was elected.
At Large Member for Basketball - Brandon Appel, Macy Butler, José Rodriguez
Brandon Appel was elected.
Assignment Officer for Volleyball - Sandy Barnhill, Walt Kornatowski
Sandy Barnhill was elected.

Jeff Deen presented the proposed budget for the 2015 2016 year. The proposed budget was reviewed by the Board of Directors at the April meeting and was approved to be presented to the membership. Because he was appointed treasurer late in March, some of the financial obligations were still in process, and he hoped to have those tasks completed shortly.

Allen Cramer presented changes to the Constitution that were either proposed by members of the CFOA or by review of the Constitution by the Board of Directors.

Constitution Article VI – Change to the election of officers simplified by having to meet the quorum requirements Of Article XI – APPROVED.

Constitution Article VIII - Change a clerical error that was left in the Constitution, but removed in the bylaws. Change involved a 25% restriction of the total membership to assigned officials being removed.  APPROVED.

Constitution Article XI - Change the quorum requirements for the election of officers at a general membership meeting, to “by members present”. – APPROVED.

Constitution Article XII – Change to remove the passing of Constitutional amendments by a vote of a simple majority.  (It is referenced in others areas of the Constitution.) – APPROVED.

Constitution Article XIII – Change to allow the Board of Directors to interpret By-Laws or the Constitution should a conflict be discovered, and present clarification to the membership for a vote at the next annual or general meeting of the membership. – APPROVED.

By-Laws Section II-F - Change to remove the election of At Large Members by the entire membership specific to that sport.  (It is referenced in other locations in By-Laws and Constitution.) – APPROVED.

Constitution Article VII, Section 2C - Add a requirement to notify the membership if a vacancy occurs and any member is given ample time to have their name placed on the ballot for that vacancy. – FAILED for lack of a second to the motion.

Meeting adjourned - 4:28 PM

Respectfully submitted,

Roland Taylor, CFOA Secretary.

 

Executive Board Meeting - April 12, 2015

The meeting was opened by the President, Allen Cramer, at 2:10 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved. Motion was made by Kim Fessler, second Jeff Deen.

Gary Washam discussed problems getting review and comments on drafts of several new policies and procedures from sport specific people.

Allen Cramer still wants a time line for education and training dates of classes, clinics, workshops, or camps for all sports for future calendar display. All projected dates and plans would be placed on the web site as an Events Calendar.

Allen announced the CFOA Annual Business Meeting would be held at Lyman High School between 2:00 and 5:00 PM. He also discussed signs and banners that advertised the CFOA’s need for officials, as well as business cards with simple information that directed anyone to a web site or telephone numbers to call for information.

Volleyball - Karen Seifer reported the FHSAA Leadership Conference was being held at Trinity Prep High School on June 12 -13. The CFOA Volleyball administration was hosting the meetings and needed approximately $3000 to have it catered. Sue Nadeau was handling the planning and preparations for the two-day sessions. She said the Alafaya Hilton was offering rooms for the conference at $99. Sandy Barnhill reported the Boys volleyball season would be finished in a couple of weeks.

Football – Mitch Fazzio reported the CFOA would be hosting the FHSAA football field clinic at Hagerty high school on May 8 and 9th. It was unclear if the program would include training for both 5-man and 7-man mechanics at this class. He said there was a discussion with the FHSAA Director of football athletics, Craig Damon, about possibly having a 7-man clinic on May 29. Mitch said the new officials class would start at Lake Highland Prep on June 1. Beach weekend is still being negotiated because the Hilton Hotel has increased the rates to $129, and the discussion on combining the Hall of Fame banquet is still a possibility. He said he was working on publishing the key dates associated with football activity and one of his priorities for the coming season was to insure evaluation information was sent directly to the individuals involved.

Girls flag football - Chuck Baumann announced that middle school flag football is finished and girls flag football has 2 more weeks.

Basketball - James Boyd was out of town but made arrangements to be available by phone during the meeting. Attempts to contact James for the basketball report did not work.

Commissioner - Jemal Taylor said no recent activity had been brought to his attention.

Allen Cramer reviewed several bylaw changes submitted by members of the CFOA. Generally speaking the proposed changes were items that should go into the policies and procedures manual. Allen said he would contact the person involved and tell him about his discussion with the Board of Directors. It was discussed that the 25% requirement for sport membership voting privileges was inadvertently left in the Constitution and should be categorized as a clerical error. Allen announced he was putting together a PowerPoint presentation for the annual business meeting so the membership could see the wording of each proposed change. He also reported that Ryan Adams, Osceola County athletic director had contacted him regarding the CFOA entering a foursome for a golf tournament. Several members of the board said they were interested in Allen said he would get the information to them.

Treasurer - Jeff Deen reviewed a proposed budget. He discussed the decisions made for increasing or reducing revenue spending. He said the administration budget had been reduced by $4000. Jeff mentioned the bookkeeper function was not active and that resulted in a significant savings. The assignment officer fees were discussed.

A motion by Chuck Baumann, second by Kevin Bowersox, to increase the budget for assignment officer pay for volleyball to $2500 and the assignment officer pay for girls flag football to $2000.
Motion passed.

At this time the Hall of Fame banquet is still scheduled for June 6.

Members present: K. Fessler, G. Washam, A. Cramer, M. Fazzio, J. Taylor, J. Deen, D. Trawick
K. Bowersox, C. Baumann, E. Dean, K. Seifer, S. Barnhill, R. Taylor
Members absent: J. Boyd, M. Jones
Guest: Sue Nadeau

Meeting adjourned - 4:50 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – March 15, 2015

The meeting was opened by the President, Allen Cramer, at 2:02 P.M. at the Maitland Men’s Club, Maitland, Florida.
There was no quorum present. Minutes for the 2-15-15 meeting were not approved.

Allen reported Gary Washam sent policy drafts to the at large members for review of position responsibilities. Allen also wants all VP’s to provide a Time Line for all sport’s schedules of classes, clinics, and meetings.

Hall of Fame banquet date has not been finalized. Financial commitment is $3000. Do not want to forfeit that money. Possibility to have annual meeting at the Hilton was discussed.

Allen talked about CFOA banners to be posted at schools to recruit new officials. He also discussed preparing business cards for members to use for recruiting purposes.

Football - Mitch Fazzio announced a field clinic was being prepared for May. Has not received approval from the FHSAA.

Flag Football - Don Trawick announced high school season almost halfway done, and middle school is almost done.

Volleyball - Sandy Barnhill reported letters had been sent out for sponsors for the training sessions. Training classes will be held in May and June, usually Tuesdays and Thursdays. She announced the FHSAA Leadership Meeting will be at Trinity Prep on June 12 and 13.

Allen announced all members interested in serving on the Board of Directors must have their names submitted to Gary Washam and Roland Taylor by April 1. This includes current members of the Board of Directors.

Mitch Fazzio discussed removing term limits from the bylaws.

Margie Schaefer, Mike Goodspeed’s sister, had died.

Meeting adjourned at 3:18 PM

Members present: A. Cramer, D. Trawick, J. Boyd, M. Fazzio, M. Jones, S. Barnhill, K. Seifer, R. Taylor
Members absent: K. Fessler, K. Bowersox, J. Taylor, E. Dean, C. Baumann, G. Washam, A. Powell
Guest: Carlos Childress

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – February 15, 2015

The meeting was opened by the President, Allen Cramer, at 2:02 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved. Motion made by Kevin Bowersox, second Jemal Taylor.

Allen Cramer opened the meeting with a discussion regarding posting timeline dates for all sports meetings and CFOA activities. He also reported the A-1 Officials Association had been contacting some of the schools under contract with the CFOA. Allen said a review of the CFOA Constitution revealed the 25% clause for members of each sport needed to be removed.

Treasurer - Andy Powell announced the first RefPay program was used for the first 2015 payroll. He estimated that it cost the CFOA $646 to mail out 1099’s. A discussion followed on RefPay intervals for each sport and dealing with the conditions resulting from members not joining the RefPay program. Andy explained the various options available for receiving pay with and without fees being assessed to a member registered in the RefPay program. Some of the options would result in a $10 fee applied to one or more checks requested by a member during or at the end of each sports state tournament.

A motion was made by Kevin Bowersox, second Jemal Taylor to require all new members starting with 2015 to join the RefPay program. All current RefPay members can sign up for one check at the conclusion of each sports state tournament, with a fee of $10, or a fee of $10 per check requested. Motion passed.

Andy reported the new address for the CFOA would be PO Box 13750, W. Colonial Dr., Suite 350, Number 406, Winter Garden, FL 34787.

Football - It was announced the CFOA was applying to the FHSAA for a field clinic in May 2015.

Basketball - it was reported that hosting for visiting officials at CFOA schools involved in the playoffs. Elaine Dean said she would look into the problem and make sure all future game sites would be covered.

Girls Flag Football - Chuck Baumann reported 33 new and veteran officials attended the training class last weekend. He said he had given a plaque Gary Cahen for his support of the Girls Flag Football program since it became a sport sanctioned by the FHSAA.

Volleyball - Sandy Barnhill announced they were looking for more officials, and endorsed adding more schools For Volleyball but without more officials it would be difficult to cover all games. She said the Volleyball training program would be starting in May and is usually held on Tuesdays and Thursdays. Sandy reported the FHSAA Leadership Conference for volleyball would be held June 12 and 13 At Trinity Prep.

Commissioner - Jamal Taylor announced he had been looking at rings to be given to Hall of Fame members in place of jackets. He had obtained prices From the Balfour Company in the range of $300-$400, depending on numbers ordered and set up fees.

Allen opened a discussion regarding having business cards printed for the purpose of recruiting new members. It was also suggested that flyers or banners be prepared and distributed so they could be displayed at sports venues In the Central Florida area. Allen announced the CFOA annual business meeting would be held on May 17. It was suggested that pictures of playoff crews for all sports be put on the website and distributed to media sources as applicable.

There was a brief discussion on Water Polo Officials Association joining the CFOA.

There was a brief discussion on having a coach/official forum before the start of each season.

Members present: A. Cramer, J. Taylor, C. Baumann, E. Dean, D. Trawick, A. Powell
S. Barnhill, K. Seifer, R. Taylor
Members absent: K. Fessler, M. Jones, J. Boyd, M Fazzio
Guest: Carlos Childress

Meeting adjourned - 4:50 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary.

 

Executive Board Meeting – January 11, 2015

The meeting was opened by the Vice President for Football, Mitch Fazzio, at 3:43 P.M. at the West Orange High School Gymnasium in Winter Garden, Florida.
Minutes were approved. Motion made by Jemal Taylor and second Kevin Bowersox.

Gary Washam discussed the plans for gathering information for the Policies and Procedures Manual. He said much of it could be done by E-mail, and the evaluation of the data would be done by the committee.

Mitch Fazzio reported he was working on dates for CFOA football activities so that they would coincide with the timeline calendar published by the FHSAA. He recommended that each sport Vice President do the same.

It was announced that the Don Thomas CPA office would no longer be handling CFOA pay records or distribution as of December 31, 2014. W-2’s and 1099s would be mailed out the middle of the month.

Andy Powell reported that the CFOA needed to work out a cutoff date for payment due from the schools we service. There is no clear-cut timeline established for fees to be paid by the schools before, during, or after the season. A better method needs to be established for game scheduling per school. In the past, fees were estimated from the game count of the previous year. Andy agreed to send out more information regarding the RefPay program by E-mail to the membership.

A motion was made by Kevin Bowersox for the CFOA to have one mailbox number. 2nd by Elaine Dean. – Motion passed.

Andy Powell announced a budget meeting was being scheduled.

Football - Mitch Fazzio reported the CFOA crew worked the 6-A football championship game. He announced he was planning to host a field clinic using 7 officials. Several sites are being considered because a lot of schools are interested in attending. He said the football evaluation program needs to be re-evaluated.

Allen Cramer said several suggestions for the CFOA Hall of Fame are being considered to improve the attendance and reduce the cost. A discussion on moving the Hall of Fame banquet to combine with the beach weekend at Cocoa Beach was one suggestion. Deposit money already paid for reservation is not refundable if we move to beach weekend. Having Hall of Fame banquet every other year was also discussed.

Basketball - James Boyd announced the Recommendations Committee was putting the list together for the playoff crews. There was a brief discussion on the suspension of a basketball official for the remainder of the season.

Girls flag football - it was announced the girls flag football meeting would be at UCF, at 1 o’clock, on January 25.

Volleyball - Sandy Barnhill reported that City of Life, Windermere prep, and Umatilla high school were 3 new schools added to CFOA volleyball.

Commissioner Jemal Taylor reminded the board that he needed to be informed of deaths of family members related to the CFOA membership so appropriate bereavement messages could be sent out.

A discussion followed about displaying all game assignments on Arbiter for entire membership viewing. General opinion – Members don’t need to see entire schedule.

Members present: A. Cramer, M. Fazzio, A. Powell, G. Washam, S. Barnhill, J. Taylor, K. Bowersox, D. Trawick, J. Boyd, E. Dean, R. Taylor
Absent Members: C Baumann, K. Seifer
Guests: Al St. Pierre, Avarice Smith

Meeting adjourned - 4:55 PM

Next Meeting Date: February 15, 2015
Time: 2:00pm
Location:
Maitland Men’s Club

Respectfully submitted, Roland Taylor, CFOA Secretary

2014 Executive Board Meeting Minutes

Executive Board Meeting – November 9, 2014

The meeting was opened by the president, Allen Cramer, at 2:23 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved with a Kevin Bowersox motion and Melvin Jones second.

Policies and procedures - No action to report.

Allen Cramer discussed entering and maintaining a timeline entry to the website specifying training dates for starting and completion times and tentative dates for future classes. Also, keeping a one-page record of schools and recording dates when contracts were sent, as well as other communication.

Allen Cramer reported that he had been contacted by the FHSAA about a group from England wanting to film a documentary about sports officiating - specifically basketball. He said he had a meeting set up with James Boyd and members of the documentary film group on 11-10-2014 to discuss ideas and plans for this venture. It may result in training several representatives from England to referee a game.

Financial - Andy Powell reported that he was evaluating handling RefPay next year. He said they were planning to continue working with a CPA office for audit purposes. Andy announced that there was $380,000 middle school officials would be paid this week. He also said that adjusted invoices would be going out soon to correct mismatched records for volleyball and football. Andy discussed adjusting fees for schools that play one sport, 2 sports, 3 sports, and 4 sports. He reported he was planning to implement RefPay by January 1. He discussed problems with check distribution for the next two pay periods and has considered a pay period at Thanksgiving and another one at Christmas.

Basketball - James Boyd announced there would be a meeting for basketball on the 21st of November, location to be announced. Scheduling meetings and check distribution around games and weekend travel, and availability of people is a bit of a problem. Discussion on mailing dates and hand out check dates.

Football - Mitch Fazzio announced that the first 8 playoff crews were scheduled to go out for the 1st round. He said the FHSAA had changed their policy for scheduling crews from an association to work the game for the 2 competing schools if both were under contract with that Association. Mitch planned to have every official going to a game would wear the CFOA blue shirt, so everyone was dressed representing the CFOA. He met with the Citrus Bowl committee to discuss the FHSAA state finals. A motion was passed to give blue shirts to all the board members.

Girls Flag Football – Chuck Baumann reported that Lake County middle school flag football has been completed. Training session plans for January were discussed.

Volleyball – Elaine Dean said the volleyball season was very successful. Sandy Barnhill announced the state finals would start in Kissimmee on 11-11. She said she had been contacted by City of Life, Tavares, Windermere Prep, Orangewood Christian and Umatilla for Volleyball next year. Contracts to be sent to out to those schools. Discussion on not recruiting schools in the CFOA service area. Documentation would be nice to have regarding a school contacting us for officiating games. Demanding a letter from the schools is discouraged.

Allen reported that payment to Al St. Pierre for setting up the Arbiter system for Volleyball. Discussion followed. Discussion on payment to CFOA people that support a service to the association. Kevin Bowersox made a motion to compensate Al St. Pierre the same amount budgeted for Flag Football. Second by Chuck Baumann. Motion Failed.

It was reported that Delores Connolly’s sister died. We did not hear about this sad occurrence and no bereavement action was taken.

Turning back too many games and being fined came up as discussion. Blocking dates needs to be considered, and excessive patterns of abuse can be handled by the assignment officer as opposed to monetary fines.

Members present: A. Cramer, M. Fazzio, C. Baumann, M. Jones, D. Trawick, A. Powell, E. Dean, J. Boyd, K. Bowersox, S. Barnhill, K. Seifer, R. Taylor
Members absent: K. Fessler, J. Taylor, G. Washam
Guest: Al St. Pierre

Meeting adjourned 4:20 PM
Next Meeting:
Date: December 28, 2014
Time: 2:00pm
Location: Maitland Men’s Club (Behind Jeremiah’s Italian Ice, Intersection of Horatio & Maitland Ave.)

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – October 5, 2014

The meeting was opened by the president, Allen Cramer, at 2:04 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved with a Mitch Fazzio motion and Jemal Taylor second.

Policies and Procedures – Gary Washam discussed the problems with accumulating information, and suggested the process needed to be tweaked a little in order to get all members to respond and is attempting to put it together and get the process started. He discussed the CFOA getting involved in contributing to charitable donations and is submitting a guide that discourages financial contributions for the board to consider.

Middle School Contracts – Allen Cramer led a discussion about the CFOA servicing middle schools without contracts. Flag football, basketball, and volleyball are the sports currently being worked primarily by CFOA officials. It was determined that that several CFOA members, as well as CFOA assignment officers, were privately involved in assigning officials for these middle school sports. The board agreed to continue with this practice provided the board was informed of the assignor and schools involved so conflicts could be avoided.

Financial – Andy Powell reported the financial committee had met to discuss RefPay system through Arbiter. He announced that the CPAs office had sent Social Security numbers through the arbiter mail system. It was determined that the CPAs office would be told to stop sending private membership information and data through the mail. A motion was made by Kevin Bowersox, 2nd by Chuck Baumann, to implement RefPay as soon as possible. Motion passed. Andy announced he was reviewing the existing financial procedures in an effort to reduce cost. This would include combining invoices; reviewing the budget for 2015; tracking the membership; Arbiter interaction; assigning fees, and lump sum fees. And the proposed that all spring game fees for football be donated and officials that did not work assigned games during the spring would get a game fees deducted from the 1st game in the fall.

Football - Mitch Fazzio announce the playoff crews had been selected and approved by the membership at the Recommendation Committee meeting. Referees were told to call the officials on their crews for availability and a final list with any adjustments would be published on the website. He also said because of the high visibility and level of competition in the Apopka/West Orange football game, he requested a 7 man crew be assigned.

Basketball – James Boyd reported on the very large CFOA training class being held At Lake Highland Prep School. It was reported there were 63 new or transfer officials in the cafeteria for the 1st class. He also announced the annual basketball meeting would be held at Lake Highland Prep on Monday, October 20. He said Horace Cannady had contacted him and said he would like to run the hospitality program at the basketball state finals in Lakeland.

Allen Cramer announced that Walt Kornatowski had officially resigned as volleyball Vice President for health reasons.
Volleyball - Karen Seifer reported the season was running smoothly and there were 4 more weeks of regular season games before the playoffs start.

Allen Cramer took this opportunity to appoint Elaine Dean to the vacated position of Vice President of volleyball, and she accepted the responsibility. It was approved by the board.

Commissioner – Jamal Taylor reported that he had suspended an official for not wearing the FHSAA approved Mike Goodspeed Memorial patch on his football shirt for the 2014 season.

A message was received from Al St. Pierre regarding consideration for payment incurred setting up the volleyball program in the Arbiter system. The request was tabled until more comparative information could be obtained.

Karen Seifer explained the competitive nature of two volleyball associations vying for games in the Central Florida Area. She said the 2014 volleyball contracts had been sent out immediately following the regular season by the former Mid-Florida Volleyball Association, and requested the CFOA do the same thing. After discussion it was approved to mail out volleyball contracts to the current volleyball schools for 2015. It was suggested a letter of information should be sent to the schools explaining contracts for 2016 would be mailed out at the end of the school year.

Members present: G. Washam, K. Seifer, A. Cramer, M. Fazzio, C. Baumann, J. Taylor, D. Trawick, M. Jones, A. Powell, E. Dean, K. Bowersox, J. Boyd, R. Taylor.
Members absent: K. Fessler, W. Kornatowski, S. Barnhill.
Guest: Jeff Deen.
Meeting adjourned 4:26 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting - August 24, 2014

The meeting was opened by the president, Allen Cramer, at 4:06 P.M. at the St. James Cathedral parking lot on East Ridgewood Ave., Orlando, Florida.
Minutes were approved with Mitch Fazzio motion and Jemal Taylor second.

  • Allen Cramer reported that all members listed on FHSAA mandatory committees and CFOA committees, have been corrected and sent out
  • He (Allen) discussed the conflict of the 25% membership (Assignment Officer) Vote requirement between the CFOA Constitution and bylaws, and determined that this clerical error should be taken out and approved at the next membership meeting.
  • It was also brought up that a member could hold more than one office. Gary Washam made a motion seconded by Jemal Taylor, to draft a change to the Constitution, to be voted on by the membership at the annual meeting, that would clarify each member would have just one vote regardless of the number of positions held.
  • Gary Washam reviewed the committee action to be taken in preparing the policies and procedure manual
  • Mitch Fazzio reported the beach weekend was very successful and included up to 150 members in attendance.
  • Mitch said they were still going to have the Monday evening call in by referees working in the past week continue this year.
  • James Boyd announced the basketball training class and meetings would be held at Lake Highland Prep school this year. The first class would begin on Monday, September 8. He also discussed adding videos to website.
  • Walt Kornatowski announced there were 40 officials at the Volleyball clinic at Trinity prep. He said that completed the preseason training and scrimmages.

Members present: G. Washam, J. Taylor, K. Fessler, S. Barnhill, K. Bowersox, M. Fazzio, A. Powell, W. Kornatowski, M. Jones, C. Baumann, J. Boyd, D. Trawick, A. Cramer, R. Taylor, E. Dean.
Guest: J. Deen, Dawn Hefflefinger, Frank Scaletta, Al St. Pierre
Meeting adjourned at 5:15 PM.
Next Meeting:
Date: October 5, 2014
Time: 2:00pm
Location: Maitland Men’s Club (Behind Jeremiah’s Italian Ice, Intersection of Horatio & Maitland Ave.)

 

Executive Board Meeting - July 27, 2014

Meeting called to order 2:09pm at Maitland’s Men’s Club

  • Minutes approved with clarification of Recognition of Retired Officials will meet with HOF Committee
  • Confirmation of Contracts and letter of notification of our schools we are sanctioned for Volleyball
  • Review of Committee list and confirmation sent to FHSAA
  • Policy & Procedure Manual direction briefly discussed
  • Allen gave brief Treasurers update, CPA, and tentative payment of officials plan (Andy to confirm)
  • Mike Goodspeed CFOA Beach weekend update by Mitch
  • Elaine advised Shannon Pike will be Basketball Education Chairperson
  • Walt advised approximately 36 Volleyball Officials registered and he expects a few more

Members present: A. Cramer, J. Taylor, M. Fazzio, M. Jones, D. Trawick, E. Dean, S. Barnhill, W. Kornatowski, R. Taylor.
Members absent: C. Baumann, K. Bowersox, J. Boyd, K. Fessler, G. Washam.
Guests: S. Nadeau, Al St. Pierre

Next Meeting: Sunday, August 24, St. James Church Tailgate Meeting, 505 East Ridgewood Ave., Orlando (Near Lake Eola, corner of Robinson & Ridgewood)

 

Executive Board Meeting - June 29, 2014

The meeting was opened by the president, Allen Cramer, at 2:00 P.M. at the Maitland Men’s Club, Maitland Florida.

Minutes were approved. Motion by Jemal Taylor, second by Mitch Fazzio. Passed 8-1

Three members of the Mid-Florida Volleyball Officials Association were introduced to the board members. Walter Kornatowski, Susan Nadeau, and Karen Seifer.

Carla Sinclair, website developer, was also introduced to the board.

  • The registration and financial details discussed regarding MFVOA joining the CFOA.
  • Members selected for FHSAA and CFOA committees were reviewed.
  • CFOA will host FHSAA State Leadership meeting in 2015 (it was originally awarded to MFVOA and they will Chair the committee).
  • Plans to recognize retiring officials are being organized.
  • No political campaign E-mails permitted from Arbiter or CFOA website.
  • The CFOA plans to continue using the current CPA office.
  •  All CFOA officials are invited to the beach weekend August 8 and 9th, at Cocoa Beach.
  • Football training classes will continue Monday and Wednesday and Thursday until August.
  • Hall of Fame banquet is scheduled for April 25, 2015.
  • Next meeting – Sunday, July 27, 2:00 PM.

Meeting adjourned 4:37 PM.
Respectfully submitted: Roland Taylor, CFOA Secretary

Executive Board Meeting - June 1, 2014

The CFOA executive board meeting on 6-1-14 was held at the Maitland Men’s Club, in Maitland Florida.

This was the first meeting of the Board of Directors after the annual business meeting on May 18. The newly elected members were introduced and welcomed to the board. The new members were: Allen Cramer, President; Andy Powell, Treasurer; and Melvin Jones, football At Large.

Each member was asked to provide a brief review of sport or administrative issues that were either pending or being considered for the coming seasons.

  • The CFOA sent a crew of officials to work the quarterfinals and the semifinal games of the FHSAA championship playoffs for girls flag football.
  • At Large members for each sport will work closely with the Commissioner to resolve membership issues.
  • Rulebooks will be available for pickup at scheduled sport specific meetings. Rulebooks will also be available at private locations. Books not picked up will be mailed to eligible members on the first date of the rules test. A $10 mailing fee will be assessed.
  • Jeff Deen recommended to be Hall of Fame coordinator.
  • The Hilton Cocoa Beach Oceanfront Hotel has been selected for the football beach weekend August 8 and 9th.
  • Mike Goodspeed Memorial patches will be worn on right sleeve of uniform shirt.
  • A discussion of the volleyball sanction transition details was brought to the board.
  • A plan for next season includes increasing the number of pay periods for officials.

Next CFOA meeting: Sunday, June 29, 2:00 PM – Maitland Men’s Club. 

Meeting adjourned at 5:05 PM
Respectfully submitted: Roland Taylor, CFOA Secretary

 

Annual Meeting & Elections - May 18, 2014

CFOA Annual Meeting & Elections were held Sunday, May 18th at 2:00pm at Lyman High School.

The following members were elected to the CFOA Board of Directors:

The CFOA Constitution and By-Laws were amended and approved by vote of the membership and can be reviewed here.

Board of Director Minutes - March 2014

2013 Executive Board Meeting Minutes


Board of Director Minutes - July 2013

Board of Director Minutes - September 2013
Board of Director Minutes - November 2013

 

CFOA Annual Meeting & Elections 2013 were held Saturday, May 18th at 2:00pm at Lyman High School.

The following members were elected to the CFOA Board of Directors:

President Gary Washam
Commissioner Jemal Taylor
Vice Pres. Football Mitch Fazzio
Assignment Officer FB Don Trawick
At Large Member FB Tom Britt
Vice Pres. Basketball James Boyd
Assignment Officer BB Kim Fessler
At Large Member BB Elaine Dean
Vice Pres. Girls Flag FB Chuck Baumann
Treasurer Greg Vanatta
Secretary Roland Taylor

By-Law/Constitution Amendments

11.    Term Limits for President and Vice Presidents – Passed
22.    Meeting attendance required to vote for officers – Passed
33.    Recommendation Committee members ineligible for playoffs – Failed
44.    Removed from Ballot on 5-15-2013.
55.    Non-elected paid support services to CFOA be disclosed – Failed  
66.    Services provided to the CFOA to be 3-year contract bids – Failed
77.    Waiver of membership dues and education fees for hardship cases – Failed  
88.    Pay periods be established by beach weekend meeting – Failed  
99.    Allow officials to accept/decline assignments electronically – Failed

2012 Executive Board Meeting Notation

The annual meeting was held on May 5, 2012.

Meeting minutes are not on record digitally.

 

2011 Annual Meeting Photos

The annual meeting was held on May 14, 2011 at Lyman High School. Photos from this meeting are shown below.

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PLEASE NOTE: CFOA will now meet at the offices of Jeff Deen (Office of Criminal Conflict and Civil Regional Counsel), located at 101 Sunnytown Road, Suite 310, Casselberry, Florida 32707

 

Executive Board

FOOTBALL:

  • Vice President - Football Mitch Fazzio - 407-756-8323
  • Assignment Officer - Football Don Trawick - 407-830-8835
  • At Large Director - Football Melvin Jones - 407-914-7158

BASKETBALL:

  • Vice President - Basketball James Boyd - 407-970-3608
  • Assignment Officer - Basketball Kim Fessler - 407-252-3992
  • At Large Director - Basketball Chuck Pula - 407-913-9865

FLAG FOOTBALL:

  • Vice President - Flag Football Kevin Bowersox - 407-620-0814
  • Assignment Officer - Flag Football Don Trawick - 407-830-8835
  • At Large Director - Flag Football Callaway Erskine - 407-620-0814

VOLLEYBALL:

  • Vice President - Volleyball Elaine Dean - 407-492-2110
  • Assignment Officer - Volleyball Sandy Barnhill - 407-341-2849
  • At Large Director - Volleyball Sue Nadeau - 407-716-7762

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