CFOA Official Meeting Minutes and Actions

2018:

 

No Meeting in November

 

Executive Board Meeting – October 14, 2018

The meeting was opened by the President, Allen Cramer, on Sunday, 2:03 PM, at Jeff Deen’s office, Casselberry, Florida

President – Allen Cramer opened the meeting by reminding the board members the agenda items need to be reviewed periodically. He said the timeline and key date information for each sport needs to be published earlier this coming year so the information coincides with the FHSAA requirements

Treasurer – Jeff Deen said he was considering changing from Fairwinds Bank to the Wells Fargo bank. He listed several reasons why the change would benefit from the way the CFOA does banking business. He announced there were still some schools owing the CFOA money from last year. Jeff reported he was looking at the legal guidelines pertaining to independent contractor status. To obtain more information he needed to discuss this with independent counsel. Jeff made a motion, 2nd by Kim Fessler, to contact a labor lawyer to check on independent contractor status of associations such as CFOA. Motion Passed.

Football - Mitch Fazzio announced playoff crews have been set, and fill-ins are being added for those officials unable to work on playoff dates. He reported the FHSAA state football championship games would be held in Orlando, at the Citrus Bowl, December 4, 5, and 6. He said he was concerned about how to control the repeating occurrences of poor officiating, and officials need to be told that registering with an association sport does not guarantee being assigned games. Mitch reported that there are numerous shirt manufacturers of official’s uniforms and equipment, some even being represented by association officials, and the CFOA logo needs to be copyrighted to prevent indiscrimate use.

Basketball - Chuck Pula announced the basketball training class had 68 new and veteran officials, and progress was working out fine. He said there was a meeting scheduled with coaches and officials on October 17. Chuck reported that all officials would have a meeting on November 10, for the purpose of playoff evaluations. He was concerned about the number of officials not signing up as of this date. Kim Fessler also stated that eligible playoff officials were being evaluated for selection. He reported having conflicts with Arbiter problems that significantly affected assigning officials, and suggested that the CFOA look for new software to solve these problems. Kim brought up the issues with the assigning officials to middle school games, with or without County school contracts. There was also concern with conflicts of interest regarding CFOA members assigning middle school, youth, adult, and other sports using CFOA officials. A general consensus of the board was reviewed and determined that it was not a problem.

Flag Football - No Report.

Volleyball - Elaine Dean reported that volleyball was closing out the season and their last meeting would be held after the BOD meeting today. The district playoffs are scheduled to be played next week and all games have been assigned.

Sue Nadeau announced the Policies and Procedures Committee was meeting and more information would be reported at a later date.

Commissioner - Jamal Taylor announced plans to send out information to receive nominations for new Hall of Fame members.

Secretary - Roland Taylor told the board he appreciated all the contact and sentiments he received during a brief hospital stay.

Arbiter - Al St. Pierre reported on the slow registration of new and veteran basketball officials.

Historian - No Report.

New Business - It was decided to not have a meeting in the month of December.

Members present: K. Fessler, C. Pula, E. Dean, S. Nadeau, J. Deen, M. Fazzio, K. Bowersox, A. Cramer, J. Taylor, J. Carroll, S. Barnhill, A. St. Pierre, R. Taylor.

Members absent: D. Trawick, C. Childress, Tom Britt

Meeting adjourned - 3:55 PM

Respectfully Submitted,
Roland Taylor, CFOA Secretary

Executive Board Meeting – September 10, 2018


The meeting was opened by the President, Allen Cramer, at 2:07 PM, at the office of Mitch Fazzio, Vice President for football, Altamonte Springs, Florida.

A motion to approve the minutes for the 7-15-18 was made. Minutes were approved.

President – Allen Cramer opened the meeting by expressing the importance of emphasizing a positive attitude during training classes. He covered the agenda items, stressing policies and procedures and BOD member responsibilities.

Football – Mitch Fazzio reported 48 football officials had not taken the test as of this date. He said the end date for the test was September 28, and the registration date without penalty would end on October 14. He announced there were some uniform errors noted in the first weeks of the season.

Basketball – Carlos Childress reviewed the start of training classes for recruits and interested veterans with one or more years. He said a committee was being set up to have training classes for veteran officials before the start of the season. November 10 was the date for state playoff meeting for veteran officials. Kim Fessler reported he was meeting with various groups for recruiting officials. Kim said receiving video taping evaluations was a good tool for assigning officials. He also reported receiving a grievance form from Julian Hale, and suggested the VP and Assignment officer get involved. A brief discussion on blocking dates within the Arbiter system resulted in a motion being made that would allow only CFOA administrators and assistants to use the blocking feature to block schools. Motion passed.

Flag Football – No Report.

Volleyball – Elaine Dean announced that the volleyball schedules and assignments had been prepared and published. She said that recommendations for playoffs would be held Oct. 2.

Commissioner – Jemal Taylor announced the Hall Of Fame Banquet would be held May 18, 2019, with registration starting at 3:00 PM. He said Melvin Jones was resigning his At Large Member position. After discussion, Allen Cramer appointed Tom Britt to that position.

A brief discussion was held on basketball looking into having a “beach-type” meeting similar to the football annual meeting at Cocoa Beach.

Chuck Pula made a motion, second by Kevin Bowersox, to have the executive board meetings the 2nd Sunday every month. Motion passed.

Allen Cramer announced the policy and procedures committee would meet Oct. 7.

Members Present: E. Dean, K. Fessler, C. Pula, D. Trawick, M. Fazzio, A. Cramer, J. Taylor, K. Bowesox, C. Childress, S. Nadeau, R. Taylor

Members absent: S. Barnhill, J. Carroll, J. Deen, C. Fields, M. Jones

Adjourned – 3:45 PM


Respectfully Submitted –
Roland Taylor, CFOA Secretary

 

No Meeting in August (Beach Weekend)

 

Executive Board Meeting – July 15, 2018

The meeting was opened by the President, Allen Cramer, at 2:10 PM, at the office of the treasurer, Jeff Deen, Casselberry, Florida.

A motion to approve the minutes for the 6-10-18 was made. Minutes were approved.

President – Allen Cramer opened the meeting by reviewing plans to have the at large members become more involved in the policies and procedures manual, and work with CFOA members interested in being on the committee. Don Vandermark, Ed Collier, Zach Hiwiller were names offered for consideration. Allen discussed the CFOA membership requirements and reviewed the Bylaws and Constitution for becoming a member. After discussion, changes to the Bylaws were ruled out, and it was agreed that a policy would be written to clarify voting by sports program’s and requirement to determine voting membership. Allen introduced long time basketball official, Jim Mills, who reviewed the insurance programs available to all CFOA members, and encouraged participation by reviewing the advantages of becoming an individual member. The insurance currently available through NASO membership seemed to provide very similar coverage, which a lot of CFOA members already have with a subscription with NASO (National Association of Sports Officials).

Treasurer – Jeff Deen announced the status of the of the CFOA treasury. Several schools have not paid, and slightly past due for basketball, volleyball and flag football. He said he was continuing to negotiate with school AD’s and bookkeepers to resolve the last few scheduled game discrepancies, as well as few play-off checks not received.

Football – Mitch Fazzio reported on the status of reservations for the Hilton Hotel in Cocoa Beach for the annual August football seminar. He said there was a new school starting football in Osceola County.

Basketball – Chuck Pula reviewed the plans for basketball training classes starting in September at Oviedo High School.

Flag Football – No Report.

Volleyball – No report

Arbiter – Al St. Pierre announced he was updating the list of lump sum schools and Pay At Site schools, so there would be fewer discrepancies with officials getting paid at the schools and later saying Arbiter Pay owed them for the game or games.

Members Present: E. Dean, C. Pula, J. Carroll, D. Trawick, J. Deen, M. Fazzio, A. Cramer, J. Taylor, M. Jones, R. Taylor, A. St. Pierre
Members absent: S. Barnhill, K. Bowesox, C. Childress, C. Fields, K. Fessler, S. Nadeau.

Adjourned – 4:01

Respectfully Submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting - June 10, 2018

The meeting was opened by the President, Allen Cramer, at 2:04  PM, at  the office of the treasurer, Jeff Deen, Casselberry, Florida.

A motion to approve the minutes for the annual business meeting was made by Kim Fessler, second by Chuck Pula, Motion passed. A motion to approve the minutes for the meeting called to discuss the eligibility requirements for becoming a voting member of the CFOA was made by Kim Fessler, second by Mitch Fazzio. Motion passed.

President – Allen Cramer opened the meeting by introducing a new member elected to the BOD, Carlos Childress, Vice President for basketball. He reviewed the agenda items and emphasized the At Large Members of the board should be more involved by working on the Policies and Procedures Manual.

Treasurer – Jeff Deen commented on a financial update on bookkeeping, invoicing, and collections for the CFOA treasury and announced he was in the process of closing the books. He said that he was looking into the possibility of changing banks and changing the CFOA office address from Winter Garden to a more centralized location. Jeff discussed the collection process and said the relationship with the schools had greatly improved, but the worst delinquent offenders were repeatedly still the worst offenders. He said one school had not paid yet, and one school paid last week, and account receivables were really low this year.

Football – Mitch Fazzio announced the beach weekend meeting was scheduled for August 3 and 4. He said he wants to be pro-active regarding emergency conditions, and has a speaker lined up to discuss crowd control and an active shooter plan. Mitch said the training class was well attended, but weather was a factor in on-field mechanics training. He said Purchase Officials Supplies will attend the training class Aug. 2 for the new officials and would be at Cocoa Beach weekend, Aug. 3 and 4. All CFOA football officials will be required to buy 2 inch striped shirts with the FHSAA embroided logo. No state field clinics will be required by the FHSAA, but the CFOA will host their own to insure the latest rules and mechanics are being followed.

Basketball – Carlos Childress announced the basketball training class may be at Oviedo High School this year. Starting date will be the second week of September. He said he and Kim Fessler were working on a plan to develop a policy for handling turn-backs, which still is a big problem. In addition, they want to review the blocking games procedure, scheduling issues around Thanksgiving, the pay issues for evaluators, the one game official pay policy. Chuck Pula announced that basketball was staying with the gray shirts. He reported from information presented at the FHSAA Leadership Conference on the FHSAA’s position for selecting playoff officials and stated that the best officials need to be on the number 1 and 2 crews. Chuck said the CFOA needs to be more active in submitting names of players, coaches and schools regarding sportsmanship, character, safety and control awards from the state. The FHSAA wants to encourage a more friendly relationship between coaches, administrators and officials.

Flag Football – No report.

Volleyball – Sandy Barnhill announced that schedules were slow in coming in. Sue Nadeau reported the training class at Trinity Prep was completed. She reported there is a tournament scheduled at Heritage Christian in Kissimmee on Aug. 17 and 18. The first volleyball membership meeting has been rescheduled to be held Aug. 18 at Heritage Christian. All other meetings will be at St James Cathedral School in Orlando.

Commissioner – Jemal Taylor announced the Hall Of Fame banquet was a success. He suggested that names of proposed HOF candidates be submitted starting in July in order to give suitable time to review, contact, and announce proposed names. A discussion on carrying the HOF members names in the Arbiter network followed with the price required to list names was too pricey to list. A spread sheet in Excel would suffice for tracking purposes. Jemal proposed that policies and procedures for game fees and travel should be consistent with all sports and each sport management handle specific differences peculiar to each sport in an equitable way.

Secretary – Roland Taylor submitted the final accounting verification to the election process to the board. No changes to the original election announcement were made.

Arbiter - Al St. Pierre reported he was working on the standardized school listing required by Arbiter. It involves 5000 school names to be correct with the schools given name. It has reduced the school names down to 1200 for schools in the CFOA Arbiter files. Names of officials on the Arbiter list who did not work a game for the CFOA were removed from the list. The cost of each name slot is $4.75.

Historian – Chuck Pula said he got a lot of nice comments about the CFOA historical display. The Blair family offered to supply more historical items and data.

Committees – Kim Fessler made a motion to accept the committee staffing submitted by VP’s of each sport. Duplicate names in different sports were approved.

By-Laws – Must work a game or work in some form of official capacity within the CFOA.  A person can become a member by paying dues prior to the end of the regular season (if complete) or prior to Annual meeting if season in progress). Approved.

Arbiter position – Should the Arbiter maintenance position be an elected position or an appointed position? Arbiter is business need based. Kim Fessler made a motion to appoint Al St. Pierre to the Arbiter position for an indeterminate period of time, or until a decision to leave. Second by Carlos Childress.  Motion Passed.

Members present – S. Nadeau, K. Fessler, C. Pula, S. Trawick, J. Deen, M. Fazzio, C. Childress,      A. Cramer, J. Taylor, A. Sr. Pierre, S. Barnhill, R. Taylor
Members absent – K. Bowersox, J. Carroll, E. Dean, C. Fields, M. Jones

Meeting adjourned – 5:00 PM

Respectfully Submitted,
Roland Taylor

 

Annual Meeting - May 20, 2018

The Annual CFOA Business meeting was opened by the President, Allen Cramer, on Sunday, 5-20-18, at 2:22 PM, in the Lakeside Room over the Lake Highland Preparatory School cafeteria, in Orlando Florida.

President Allen Cramer opened the meeting with a video screen presentation that displayed the agenda items to be covered for this meeting. His opening remarks included praise for the successful 2017-18 sport seasons in which the CFOA officiated, as well as the training classes, and various contributions by the members. Membership numbers flashed across the screen with increases and decreases in membership compared to the previous year. Allen introduced all the members of each sport that worked the FHSAA finals. He discussed plans for increasing visibility of the CFOA web site with more educational benefits, and announced the introduction of a new uniform design for 2018-19. Allen then introduced Horace Cannady as the next CFOA member to be inducted into the FHSAA Hall Of Fame. He asked Commissioner Jemal Taylor to review the CFOA Hall of Fame Banquet party, and to introduce the new 2018 inductees into the CFOA Hall of Fame: Bob Blair, Jr., Mitch Kinney, Wally Hough, Rudy Tapia, and Kim Fessler.

Treasurer Jeff Dean gave the “State of the Treasury” report that included successes, in collections, dispersals, and school negotiations. He presented the budget on the video screen, and explained each sport’s expenses by increases and decreases from past years. Jeff concluded by asking for a motion to approve the budget at stated with a second from Mitch Fazzio. Motion passed by majority vote.

Elections. Jemal Taylor reviewed the election process for speech timing for the candidate and any subsequent supporting comments.

Vice President Football – Anthony Moore and Mitch Fazzio
Mitch Fazzio – Winner

Assignment Officer Football – Chuck Baumann and Don Trawick
Don Trawick – Winner

Assignment Officer Flag Football – Chuck Baumann and Don Trawick
Don Trawick – Winner

Vice President Basketball – Carl Blair and Carlos Childress
Carlos Childress – Winner

Assignment Officer Basketball – Xiomara Cruz and Kim Fessler
Kim Fessler – Winner

Members present: A. Cramer, J. Taylor, J. Deen, R. Taylor, M. Fazzio, D. Trawick, C. Fields, M. Jones, C. Childress, K. Fessler, C. Pula, K. Bowersox, J. Carroll, E. Dean, S. Nadeau, A. St. Pierre
Members absent: S. Barnhill

Meeting adjourned – 4:21 PM

Respectfully submitted,
Roland Taylor

 

Executive Board Meeting - May 20, 2018

The meeting was opened by the President, Allen Cramer, on Sunday, 5-20-18, at 1:54  PM, in the Lakeside Room over the Lake Highland Preparatory School cafeteria, in Orlando Florida.

President – Allen Cramer opened the meeting by stating there was concern about the conflicting rules regarding eligibility to vote by several people at the meeting who had not worked any games. This is one of several requirements to become a voting member of the CFOA by having the membership dues taken out of the first pay check.

The reason the meeting was called, was to confirm the current rules in place would be in effect for this meeting, or by executive board decision, changed to allow people to vote who did not accept, or were not assigned, any games on the field, or the court, that resulted in game fees being paid by the RefPay system to each official. The motion to use the current rules was asked by Allen Cramer, and collectively seconded by those members present. Motion passed by majority vote. It was agreed to discuss this issue at the next board meeting.

Members present: A. Cramer, J. Taylor, J. Deen, R. Taylor, M. Fazzio, D. Trawick, C. Fields, M. Jones, H. Cannady, K. Fessler, C. Pula, K. Bowersox, J. Carroll, E. Dean, S. Nadeau
Members absent: S. Barnhill

Respectfully submitted,
Roland Taylor

 

Executive Board Meeting - April 8, 2018

The meeting was opened by the President, Allen Cramer, on Sunday, 2:01 PM, at Jeff Deen’s office, Casselberry, Florida.
Minutes for the 3-11-18 meeting were approved.

President – Allen Cramer opened the meeting with a Hall of Fame progress report from HOF chairman, Jemal Taylor. Jemal, by conference call communication, announced the banquet luncheon would be held on Saturday, May 19, at 12 to 3 PM, at the Lake Mary Marriott Hotel. The closing date for nominees would be 3-14-18. Registration will be by RSVP to Jemal as soon as possible for planning count of attendees. Cost will be $25 per person. Hall of Fame members and a guest would be free.
Allen Cramer announced the annual CFOA Business Meeting and election of officers would be held on May 20, at Lake Highland Prep, at 2:00 PM. A large meeting room has been reserved on the main campus (above the cafeteria where the Basketball meeting was held, someone will be there to direct members).

Allen Cramer opened a brief review of the CFOA Playoff Selection Policy. Any wording that duplicated or conflicted with FHSAA guidelines was removed. The final draft of the policy was accepted by the CFOA BOD by acclamation.

Allen Cramer opened a discussion on members declaring application for more than one Executive Board position. With no immediate conflict present for the 2018 - 2019 election, and more consideration for policy determination resulted in a request to table the discussion by Jeff Deen was approved by the BOD by acclamation.

Football – Mitch Fazzio reported that Lake Highland Prep had not responded to his request for the use of the school facilities for football training classes starting in June. He showed examples of the new two inch striped shirts and also examples of the FHSAA logo sewed-on patches vs. those applied by the sublimation. The BOD agreed the sewed-on patch was preferred for the CFOA. He said the beach weekend dates were August 3 and 4 at a nearby Hilton Hotel in Cocoa Beach. He said the CFOA has been asked to provide officials for some football games being played at the Daytona Beach Memorial Stadium.

Basketball – Kim Fessler said the season was over and had a pretty good year. He was concerned that no pictures of the CFOA crews assigned to championship games, or even any playoff games, were taken.

Flag Football – Kevin Bowesox, by conference-call communication, announced the Girls Flag Football playoffs were coming up.

Volleyball – Sue Nadeau asked when the Osceola 3-year contracts would expire. It was thought to have another year on the original signing. Sue Nadeau reported visiting 11 Athletic Directors for the purpose of encouraging early on-line sign-up with the CFOA. She said 3 new schools for volleyball were interested in switching to the CFOA for the 2018 – 2019 season. Sue announced the training classes were starting May 1 at Trinity Prep. There will be a Field Clinic scheduled for 8-18. There is a new school opening in Osceola County.

Secretary – Roland Taylor listed the members running for BOD positions for 2018-2019.
CFOA members running for office in the 2018 elections

  1. Commissioner – Jemal Taylor
  1. Secretary – Roland Taylor
  1. VP Football – Mitch Fazzio
  2. VP Football – Anthony Moore
  1. VP Basketball – Carl Blair
  2. VP Basketball – Carlos Childress
  1. VP Volleyball – Elaine Dean
  2. VP Flag Football – Kevin Bowesox
  1. ASO Football – Chuck Baumann
  2. ASO Football – Don Trawick
  1. ASO Basketball – Xiomara Cruz
  2. ASO Basketball – Kim Fessler
  1. ASO Volleyball – Sandy Barnhill
  1. ASO Flag Football – Chuck Baumann
  2. ASO Flag Football – Don Trawick

Historian Chuck Pula - requested clarification on Dress Code for the Hall of Fame luncheon - Agreed that the dress code would be Business Casual. Jemal Taylor will include that information in his next email.

Meeting - Discussion on the budget - Jeff Deen
Administration - Gifts/Funerals - need an increase
The budget $46,900 was proposed - Kim Fessler made the motion, Melvin Jones, seconded - voted - 9 for, and 1 opposed
Allen Cramer led a lengthy discussion on Booking Fees - no action was taken
Football -  Supplies at $1,000 -  Kevin Bowersox and Cary Fields - $1,000
The budget $28,200 - was proposed - Kim Fessler made the motion, Mitch Fazzio 2nd - voted 9 for, and 1 opposed
Basketball -  The $1000 for additional staff was removed - after a discussion.   Discussion of what was covered in the proposed $9,000 Education/General - decreased to $7,000
The budget $31,000 was proposed - Kim Fessler make the motion, Mitch Fazzio 2nd –
An amendment was made to remove the $1000.
Voted - 5 for, and 2 opposed.
Volleyball - discussion on Sandy Barnhill's telephone bill. Agreed to include in budget - four months at $170 per month ($680).
The budget $6430 was proposed -- Kim made the motion, Horace 2nd.   Another motion was made to pay last year phone bill. Mitch Fazzio made the motion, Kim Fessler - 2nd motion passed.
Flag Football - increase of $500 to bring to $3300 total
Kim Fessler made the motion, Chuck Pula 2nd
Vote 8 for, and 2 opposed
Overall budget was voted on and approved. Sue Nadeau made the motion, Chuck Pula 2nd
Vote 8 for, and 2 opposed

Members present: C. Pula, S. Nadeau, D. Trawick, S. Barnhill, K. Fessler, A. Cramer, M. Fazzio, H. Cannady, M. Jones, R. Taylor, A St. Pierre.
By phone: K. Bowersox. J. Taylor,
Members absent: C. Fields, J. Carroll, Elaine Dean

The meeting was adjourned at 4:30pm

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – March 11, 2018

The meeting was opened by the President, Allen Cramer, on Sunday, 2:02 PM, at Jeff Deen’s office, Casselberry, Florida.

Minutes were amended to include the video presentation of the CFOA basketball education and training program prepared by Chuck Pula. Amended minutes were approved.

President – Allen Cramer opened the meeting with a Hall of Fame progress discussion with chairman, Jemal Taylor. Jemal announced plans to improve and standardize the selection process of HOF candidates. In addition, plans to develop CFOA membership input to the selection process were being considered. Discussion on policy for dealing with last minute changes to existing playoff lists resulted in finding each sport was being managed in a way best suited for that sport. A final agreement was reached to issue a policy covering all CFOA sports that is written in a way that would allow them to function independently under a policy written with a “Broad Stroke” procedure. Allen proceeded to announce the next meeting would be held on April 8.

Treasurer – Jeff Deen handed out a copy of the budget from 2017, and asked for board members to review and submit any questions or changes for the 2018 proposed budget by March 18. The invoices for Girls Flag Football have been sent out and basketball accounts have been reconciled. A brief report on the coordinating effort required to work with struggling school paying for their sports programs and confusion with pay-at-site versus lump sum pay procedures.

Football – Mitch Fazzio reported the beach weekend for the football meeting was being sent out to the membership by E-mail, and a new, nearby hotel would be used due to renovation schedules to the hotel used last year. Might be a little higher price, but the rooms and facilities are good for the meeting. Mitch said he was cautioning the membership to not buy uniforms or equipment until the FHSAA finalizes the type of FHSAA logo to use, and the approved vendors. He announced the use of on-field radios would be permitted but the referee of the game would be responsible for the purchase, maintenance, and sanitary conditions.

Basketball – Kim Fessler said he was concerned the CFOA had no periodic training sessions before or during the season to support the officials being evaluated and need help to improve their game. He announced there were 42 sites during the playoffs and there weren’t enough volunteer hosts to cover all the schools sites. A few sites lacked any CFOA presence to host out of town officials assigned to the game. Kim said the officials assigned to state playoff games at the FHSAA state finals in Lakeland, received good officiating reports.

Girls Flag Football – Kevin Bowersox announced the season had just started.

Volleyball – Elaine Dean said the website needs to be updated. Dates, times, and places have changes and new data is conflicting with old data. Sue Nadeau reported on the training program returning to Trinity Prep in May. New school management has been contacted for approval to hold meeting and scrimmages at the site. She said the education committee members are planning more visits to schools to insure they sign up online with the CFOA volleyball officiating program. A flyer has been prepared for hand-outs to the schools that encourages students to become volleyball officials. Guillermo Pimentel designed and produced the flyer.

Commissioner – Jemal Taylor had no additional information to report.

Arbiter – Al St Pierre announced there were changes coming in June called the National Naming Program. It is designed to consolidate a single identifiable name for every school name, site, administration, etc. He said there are many schools within the CFOA system with slightly different names and sites due to many different reasons.

Members present: K. Bowersox, C. Pula, S. Nadeau, E. Dean, D. Trawick, S. Barnhill,  J. Deen, K. Fessler, A. Cramer, J. Taylor, H. Cannady, M. Jones, R. Taylor, A St. Pierre
Members absent: C. Fields, J. Carroll

Adjourned: 4:16 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

Executive Board Meeting – February 25, 2018

The meeting was opened by the President, Allen Cramer, on Sunday, 2:01 PM, at Jeff Deen’s office, Casselberry, Florida.

President – Allen Cramer opened the meeting by reminding the board members the agenda items need to be reviewed periodically. He said the timeline and key date information for each sport needs to be published earlier this coming year so the information coincides with the FHSAA requirements. Allen asked Commissioner Jemal Taylor, Hall of Fame Banquet chairman, to report on the Hall of Fame progress and he announced the Hall of Fame banquet is scheduled for Saturday, May 19, 2018, and tentatively at the Best Western Hotel in Lake Mary. Allen announced the CFOA Annual Business Meeting was being planned for Sunday, May 20, 2018, possibly at Edgewater High School.

Treasurer – Jeff Deen said he was closing out paying officials for their reported basketball games, and the officials working regional level games would be paid when checks are received. Jeff announced he would be working on the budget early and board members need to be more attentive to the financial obligations of the CFOA.

Football – Mitch Fazzio reported contracts for FHSAA approved uniform vendors had not been announced yet. He did say that 2-inch striped shirts would be used for the 2018 season, but no decision on sew-on or sublimation printed logo patches had been reached. Mitch gave his opinion on wanting sew-on patches because sublimation fades quickly, and wants the CFOA to adopt the 2-inch striped shirts right away and not have an optional phase-in period. A discussion followed with a general negative feeling about a suggestion for the CFOA to buy shirts for everyone, because of the complications of a dress code for game-to-game assignments. He announced the weekend meeting in Cocoa Beach would be Friday and Saturday, August 3 and 4, 2018, and it had to be moved to the Hilton Hotel, because the DoubleTree Oceanfront Hotel was undergoing renovation. Mitch said there is more emphasis being put on the safety of officials as violence and unsafe conditions increase. The CFOA policy for these situations has been adopted by the FHSAA, and approved by the NFHS, and all officials should be knowledgeable of the procedures to be followed.

Flag Football – Kevin Bowersox reported the CFOA had its training class on Saturday, February 24, 2018, with class discussion on rules and mechanics and field training scrimmages at St Cloud High School. A discussion followed regarding the confusion in dates for registration and tests set by the FHSAA.

Basketball – Chuck Pula announced that regular season basketball had ended. He said there was concern regarding the substitutions made to the playoff list with new names being selected and previous approved names not being moved up from the list first. A discussion followed regarding what procedures should be followed and responsibility for approving changes to playoff crews. Chuck produced a video, on his own, that highlights the association’s involvement with the CFOA Basketball officiating and training programs. A plan for a video featuring John Thomas was postponed to a later date. Funding for video expenses would be a sport specific budgetary expense.

Arbiter – Al St. Pierre said that game reports and officials pay was operating smoothly.

The minutes for the Executive Board meeting on 1-14-18 were approved.

Volleyball – Elaine Dean asked about the Hall Of Fame committee selection process and criteria for consideration. Answers would be reported at the next meeting. Sue Nadeau announced the training committee was meeting to arrange class training times for May and June. She said they also were planning meeting dates with AD’s of several schools to encourage signing up with the CFOA for volleyball, and visiting schools to promote interest in students becoming officials. She also announced they were in the planning stages of hosting a field clinic in August.

Members present: C. Pula, D. Trawick, J. Deen, M. Fazzio, A. Cramer, S. Nadeau, A. St. Pierre, K. Bowersox, E. Dean, J. Carroll, J. Taylor, R. Taylor.
Members Absent: S. Barnhill, H. Cannady, K. Fessler, C. Fields, M. Jones

Meeting adjourned – 3:49 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

Executive Board Meeting – January 14, 2018

The meeting was opened by the President, Allen Cramer,at 1:05 PM, at the cafeteria of Lake Highland Preparatory School, Orlando, Florida
The minutes for the Executive Board meeting on 11-18-17 were approved.

President – Allen Cramer opened the meeting with a 2018 holiday greeting to the board members present. He reminded the board members the agenda items listing timeline, key dates, position responsibilities, updating website, and policies and procedures manuals need to be reviewed periodically so they are kept up to date. The Hall of Fame banquet is tentatively set for May 2018.

Treasurer – Jeff Deen said there were some questions as to the cell phone usage and billing payment policies set up for each assignment officer. After discussion, it was determined that cell phone billing would be:

  • 4 months for volleyball
  • 4 months for football
  • 12 months for basketball
  • 2 months for flag football

He reported that all the billing was done, and all in-coming money had been deposited to the CFOA account. Jeff announced the board approval that allowed the treasurer to negotiate as necessary with the schools regarding games, payments, and special circumstances, was working and any problems in general were amicably resolved. Another area in financial success involved the assignments officers regularly notifying him with up-dates to game schedules, which allows him to accurately send out billing information to the schools even before the games are played. He said as smoothly as things are at this time, he was very close to having the officials paid on the scheduled time. Jeff’s final analysis of the CFOA treasury at this date indicated that it was in the best condition it has ever been since he became treasurer.

Football – Mitch Fazzio reported the FHSAA Contest Officials Advisory Committee had voted on adopting the two inch stripe for football shirts starting in 2018. The style of shirt and the approved sporting goods companies had not been finalized yet, but the CFOA would go to the 2-inch striped shirt exclusively. He reported that A-1 Officials Association in Volusia County was recruiting private schools in Orange County. A discussion followed on the CFOA position to not recruit in areas covered by other associations, which is more of an ethical agreement, not a rule or governing law.

Basketball – No information at this time.

Girls Flag Football – Sue Nadeau announced several officials of the volleyball membership are actively recruiting new members at the schools they service. She said the volleyball Education Committee would be meeting in May to set up the training classes.

Allen Cramer announced the planned date for the next meeting would be Feb. 18.

Member present: S. Barnhill, C. Pula, D. Trawick, J. Deen, M. Fazzio, A. Cramer, S. Nadeau, H. Cannady, M. Jones, A. St. Pierre, K. Bowersox, E. Dean, J. Carroll, J. Taylor, R. Taylor
Members Absent: K. Fessler, C. Fields

Meeting adjourned – 2:57 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Previous Years' Meetings - click tab & scroll to view that year

 

2017 Executive Board Meeting Minutes

Executive Board Meeting – November 19, 2017

The meeting was opened by the President, Allen Cramer, at 2:10 PM, at Mitch Fazzio’s office, Altamonte Springs, Florida.
The minutes for the Executive Board meeting on 7-19-17 were approved.

President – Allen Cramer reminded the board members the agenda items listing timeline, key dates, position responsibilities, updating website, and policies and procedures manuals need to be reviewed periodically so they are kept up to date. The chairman of the Hall of Fame banquet was not present, therefore no information was discussed.

Treasurer - Jeff Deen reported the CFOA tax report was filed on time. He announced some schools have not paid for their football fees, and a short discussion about how to proceed with collections, penalties, and pay options for the schools. Jeff said Allen Cramer had resolved a 1099 problem dealing with the new Arbiter system.

Football - Mitch Fazzio announced the regular season was over, and playoffs were starting. He said the common problems for the year included registration, test scores, and attending meetings. Mitch reported 8 crews worked the 1st week, 4 crews the 2nd week, and 2 crews the 3rd week. He said the postseason process of communicating with the CFOA crews going out each week, and having CFOA membership volunteers providing hosts for the incoming officials working games in our area, was going smoothly. The state championships would be held December 7, 8, and 9. It was reported the A-1 Officials Association in Volusia County had contacted schools serviced by the CFOA.

Basketball - Horace Cannady announced the basketball annual meeting was successful, and the highlight of the meeting was Justin Harrison from the FHSAA spoke to the basketball membership about the function of the FHSAA, and the responsibilities being taken to support the officials. Chuck Pula requested the executive board to consider purchasing or taking videos for basketball training purposes, and making them available on the website. He also said the CFOA might benefit ADA cause from creating awareness from videos taken privately or professionally in regards to having John Thomas, our deaf official, working on the court.

Flag football - No activity at this time.

Volleyball – Sue Nadeau reported they had 7 crews go out the 1st week, 3 crews the 2nd week, and one crew working a championship game. She said the volleyball training staff was trying to plan for more training classes. Sue announced a letter was being drafted to be sent to the Orange County athletic director for confirming awareness of the CFOA volleyball availability of officials. A committee is making plans to recruit graduating seniors to become volleyball officials. Several volleyball officials plan to go to schools to promote / maintain CFOA volleyball acceptance. Sue announced there are people from rival associations, who have no intention of working for the CFOA, signing up as secondary, in order to monitor the CFOA activities and internal information. Suggest Arbiter not putting them on the muster sheet.

A comment was made regarding the color differences between the 1st order of CFOA polo shirts and the 2nd bulk purchase. The polyester and the cotton shirts don’t match.
It was again questioned about the football shirts going to the two inch stripe. No action by the CFOA, but some associations are using the shirts with two inch stripes. They may be optionally introduced next year.
Horace Cannady announced all the money collected from the training class had been turned in to the treasurer.
Tentative dates for 2018 meetings are: 1-14-18, 2-18-18, 3-11-18, 4-8-18, and annual business meeting 5-20-18

Member present: C. Pula, D. Trawick, J. Deen, M. Fazzio, A. Cramer, S. Nadeau,
H. Cannady, (By Telephone), M. Jones, A. St. Pierre, R. Taylor.
Members Absent: S. Barnhill, K. Bowersox, J. Carroll, E. Dean, K. Fessler, C. Fields,
J. Taylor.

Meeting adjourned – 4:12 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

No Meeting Scheduled in October
No Meeting in August or September (cancelled due to storm)

 

Executive Board Meeting – July 19, 2017

The meeting was opened by the President, Allen Cramer, at 6:13 PM, at Jeff Deen’s office, Casselberry, Florida.

The minutes for the Executive Board meeting on 6-14-17 were approved.

Allen Cramer announced the CFOA needed to complete FHSAA mandated committees, and also submit the names of the 2017-2018 CFOA Executive Board. He reported the school sports contracts are now on line, with a selection of one, two, or auto renewal terms to be selected by the schools. A brief discussion on the planning stages of the Hall Of Fame Banquet resulted in Mitch Fazzio making a motion to have a committee assigned to coordinate the Hall Of Fame member selection process early enough to facilitate contacting the inductees and planning the banquet details. Second by Kevin Bowersox. Motion Passed. Allen said schedules for games were coming in, and it was suggested the assignment officers might call the schools who had not submitted a schedule, to speed up the process.

Treasurer – Jeff Deen reported the CFOA actually had money in the bank for paying officials when the time came to do so. He announced he was working with a new bookkeeper that is associated with the new CPA firm that will be handling the CFOA financial business. Jeff and Al will still be managing the paying of officials. Jeff said he is contemplating changing banks to reduce unnecessary expenses. He said the new invoices would be going out soon to the schools.

Football – Mitch Fazzio announced Beach Weekend meeting would be August 4 – 5, at the Hilton Double Tree Hotel in Cocoa Beach. Families are invited. Scott Johnson, Olympic Gold Medal winner in Gymnastics will be the guest speaker. A pool party with lunch is planned for Saturday noon, and the evening dinner with fun and prizes would round out the weekend. He said the Football field clinic would held at 4 sites on August 12th. Lake Howell HS, St. Cloud HS, Wekiva HS, and Leesburg HS. The cost is free and attendance would be mandatory for playoff consideration. Mitch reported the Purchase Officials Sporting Goods would be at the new officials class on July 24 for purchasing officials equipment. They would also be at the Beach Weekend August 4-5. He said the training classes for new officials would be completed July 27. Football scrimmages would be starting soon and the Football Classics would be scheduled August 18.

Volleyball – Elaine Dean reported the volleyball members would be officiating a tournament at Trinity Prep School on August 19th.

Basketball – Horace Cannady announced the training class would be 8 weeks long, starting on September 6 at Oviedo HS. Training for new to 3 year officials would be the primary two man mechanics throughout the class. The last two weeks would be three man training for veterans and possibly deserving new officials . He said there would be a CFOA Field Clinic scheduled to start on October 20. Football officials with scheduled games will get credit for that date. The 21st would be all day on the court. Evaluations would be given and skill code numbers would be changing. The basketball seminar would be November 4. Kim Fessler made a motion to not assign controversial or suspended CFOA members to CFOA committees. Second Kevin Bowersox. Motion Failed.

Flag Football – Kevin Bowersox announced there was no current action to report.

Arbiter – Al St. Pierre explained the latest information forwarded to him from the FHSAA. He said he received messages that power point information was to be forwarded to the local associations. Testing dates for fall sports were still not finalized. Without rule books, extensions would be inevitable.

Mitch Fazzio reported the CFOA was shopping for better prices and coverage for insurance for Directors, Officlals, plus Liability

Member present: C. Pula, K. Bowersox, D. Trawick, J. Deen, M. Fazzio, A. Cramer,     J. Taylor, H. Cannady, E. Dean, K. Fessler (By Telephone), A. St. Pierre, R. Taylor.
Members Absent: S. Barnhill, S. Nadeau, J. Carroll, M. Jones, C. Fields

Meeting adjourned – 8:31 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

 

Executive Board Meeting – June 14, 2017

The meeting was opened by the President, Allen Cramer, at 6:34 PM, at Jeff Deen’s office, Casselberry, Florida.

The minutes for the Executive Board meeting on 5-7-17 and the minutes for the Annual Business Meeting on 5-7-17 were approved.

Allen Cramer welcomed the new members to the Board of Directors. Jason Carroll elected as Flag Football At Large Member, and newly appointed Vice President for Basketball, Horace Cannady. Allen reviewed the philosophy and responsibilities of the members elected to their positions on the Board. He opened a brief discussion on having contracts for all sports submitted to the schools. This could be implemented for next year, and developing a means to get them returned would be investigated.

Treasurer – Jeff Deen again acknowledged Osceola County’s superior handling of business and financial affairs for all sports activity. He said there are still some schools that have not completed their financial obligations for sports the CFOA provides service. Jeff announced the Treasurer’s job is much larger than a one-man operation and he is seeking a new accounting firm to handle bookkeeping duties and the treasurer can concentrate on paying officials. He recommended increasing bookkeeping fees to become comparative with the business world of today. The question was raised concerning different mileage fees for different sports. The board agreed that the $10 dollars per game was the correct amount for each sport. The mileage fee is now the same for all FHSAA sanctioned regular season high school sports covered by the CFOA.

Football – Mitch Fazzio reported that schedules are coming in for football. He announced that Frank Beasley, FHSAA sports director for football, would be attending the CFOA Beach Weekend Seminar August 4 and 5. Don said he had been contacted by Wayne Boswell and Philip Turrell, former CFOA members, about returning to Orlando and signing up again this fall season.

Flag Football – Kevin Bowersox opened a discussion on the FHSAA plans for transitioning from C2C Schools to the Arbiter management system. The FHSAA 2017 Leadership Conference meeting for all local sports officiating associations, presented an overall outline of the way the Arbiter system would impact each association. There were plans, projections and proposed dates of readiness in spite of the fact they were still testing and had not addressed the local association needs.
Basketball – Horace Cannady announced ideas on advertising to bring new and younger officials into sports officiating. Colleges and high schools would be prime areas to start a recruiting campaign. He said the CFOA education program plans to use middle schools for training purposes. Horace said that mandatory field clinic participation would be required for playoff consideration.

Volleyball – Elaine Dean reported that a CFOA crew officiated the Men’s volleyball state finals. Sharon Gillespie and Julius Tharp were assigned the games. The volleyball training classes were just about finished and the next training class would be a preseason tournament at Heritage Prep in Kissimmee, in August.

Horace Cannady announced that the training classes for basketball would begin the second week of September, and would be using JV scrimmages for game conditions. He said he may have a field clinic at Bishop Moore. Horace announced the CFOA basketball officials need an evaluation tune-up, and plans to provide new evaluation numbers for all officials with more than 4 years. He said he has plans to have officials visit as many schools as possible and provide rules clinics during the preseason.

Arbiter – Al St. Pierre announced he was getting a power point presentation from Arbiter/FHSAA to demonstrate how the system will work.

New Business – A discussion was held on training classes providing more significant reporting about registration and participation.

Next meeting scheduled for Wednesday July 19, 6:00 PM

Members present – A. Cramer, S. Nadeau, K. Fessler, K. Bowersox, D. Trawick,
J. Deen, J. Carroll, H. Cannady, M. Fazzio, S. Barnhill, E. Dean, A. St Pierre,
R. Taylor
Members absent – C. Fields, M. Jones, J. Taylor, C. Pula

Meeting adjourned – 8:32 PM 

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Central Florida Officials Association Annual Business Meeting - May 7, 2017

The meeting was opened by the President, Allen Cramer, at 2:08 PM, in the banquet facilities of the Kissimmee Bay Country Club, Kissimmee, Florida.

Allen Cramer welcomed the membership, and reviewed the significant progress and activity by the CFOA during the 2016-2017 year. In light of a small turnout, the issue of having a membership quorum to vote on any business decisions and to be able to cast votes for the members running for office was reviewed. Allen provided all the CFOA By-Laws and Constitution requirements for consideration, in an effort to resolve having to reschedule another meeting. A lengthy discussion followed to determine if there was a way to continue and stay within the parliamentary procedure established by Roberts Rules of Order. Kevin Bowesox made a motion to temporarily waive the CFOA quorum requirement of 75 members in good standing for Sunday, May 7, 2017. Second by Jeffrey Pon. Motion passed by majority.

Because there was only one contested position on the Board of Directors, the commissioner, Jemal Taylor, asked for the two candidates for Treasurer to each speak for three minutes, with one minute allotted for additional support. Jeff Deen and Patricia Sanchez each spoke and the ballots were collected. Jeff Deen won by majority vote.

The remaining uncontested BOD positions were voted for by acclamation. The new 2017-2018 Board of Directors consists of the following members:

President – Allen Cramer
Past President -  Cary Fields
Commissioner – Jemal Taylor
Treasurer – Jeff Deen
Secretary – Roland Taylor

Football
Vice President – Mitch Fazzio
Assignment Officer – Don Trawick
At Large Member – Melvin Jones

Basketball
Vice President
– Horace Cannady – Appointed
Assignment Officer – Kim Fessler
At Large Member – Chuck Pula

Flag Football
Vice President - Kevin Bowersox
Assignment Officer – Don Trawick
At Large Member – Jason Carroll

Volleyball
Vice President
- Elaine Dean
Assignment Officer – Sandy Barnhill
At Large Member – Sue Nadeau

Allen Cramer reported that the position of Vice President for Basketball had been vacated after the ballot deadline, therefore, by By-Law direction, and approval of the BOD, the president, Allen Cramer, appointed Horace Cannady to the position of Vice President for Basketball until the next election. Lou Vaeth made a motion to approve the appointment. Second by Larry LaBelle. PASSED. Horace Cannady accepted the appointment and delayed any comments or promises until he could meet with members of the previous educational and administrative staff.

Jeff Deen reviewed the invoice payment problems with the schools we service, and said the proposed budget was the same as last year.
Carlos Childress made a motion to approve the budget. Second by Larry LaBelle. PASSED.

Mitch Fazzio reported on Beach Weekend, August 4 and 5. Urged membership to get their hotel reservations in ASAP. He said the new and veteran officials classes would be held in June and July, and the state clinic would be on August 12 at 5 different sites.

Kim Fessler reported he had the largest number of changes in game assignments he has ever had before. An effort to recruit younger officials needs to be emphasized. Horace spoke about developing a dedication to the sport for the basketball community.

Elaine Dean announced concern with the meeting location being too remote, and reported the new officials class was meeting on Tuesday, May 9.

Kim Fessler reinforced the need to instill a passion for loyalty in the overall membership of the CFOA.

Meeting Adjourned 3:33 PM.

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – May 7, 2017

The meeting was opened by the President, Allen Cramer, at 1:20 PM, at the Kissimmee Bay Country Club, Kissimmee, Florida.

President, Allen Cramer, reminded the vice presidents of each sport to compile a list of the CFOA officials that worked playoff games for the 2016-2017 season. He announced the next meeting would be held June 14. He re-emphasized the vice presidents to assign 3 or 5 members to their FHSAA mandated committees. Allen asked for confirmation that the list of eligible members of the CFOA had been prepared for the business meeting to follow. The list was ready for the meeting. He also reviewed the steps taken for the board and the president to appoint a vice president for basketball, to fill the vacated position.

A motion was made by Kevin Bowersox to confirm BOD approval for the president to appoint Horace Cannady to the position of vice president of basketball for the remainder of the term of office, as outlined in the CFOA By-Laws. Motion PASSED.

Allen announced the Orange Baseball Association was interested in joining the CFOA. A discussion about reviewing data, presenting to the membership, and inviting representatives from OBA to attend a CFOA board meeting ensued, but was TABLED by Jeff Deen.

Member present: A. Cramer, K. Bowersox, J. Deen, M. Jones, K. Fessler, C. Pula, S. Barnhill, J. Taylor, M. Fazzio, S. Nadeau, D. Trawick, E. Dean, R. Taylor
Members absent: C. Fields, E. Callaway
Guests: Jason Carroll, Jeffrey Pon

Meeting Adjourned – 1:48 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting –April 5, 2017

The meeting was opened by the President, Allen Cramer, at 6:34 P.M., at the office of the Treasurer, Jeff Deen, in Casselberry, Florida.
Minutes for the 3-26-17 meeting were approved.
President, Allen Cramer, reviewed the meeting agenda, and stressed the need to review board position responsibilities, and update as necessary.
He announced the Annual CFOA Business Meeting would be held on Sunday, May 7, 2:00 to 4:00 P.M., at the Kissimmee Bay Country Club. Allen said the discount for a round of golf by CFOA members was available. He reported the CFOA website was inconsistent with earlier requirements for the filing deadline for board positions, therefore filings dated April 1, were accepted.
Allen opened a discussion regarding what requirements were needed to run for office. Each position would be reviewed against the list of published position duties, and any specific requirements would be confirmed at that time. He said an independent CPA office was needed to provide consistency from year to year.
Allen announced that in order to confirm sign volleyball contracts, phone calls to the school athletic directors would have to be made.

Football - Mitch Fazzio reported beach weekend would be August 4 and 5th. An email will be sent out regarding room rates, family time, and daily activities. He said he needs people to hold the clinic on August 12. This will be an FHSAA state clinic. The FHSAA will pay for the meeting, lunch, and scrimmages. Mitch announced the game reports are accurate and turned into the FHSAA. He also said a request to use Lake Highland Prep for CFOA football officiating classes had been submitted to the school.
It was announced that Fred Collida was no longer a representative of Honig’s sporting goods. Fred is now working for Purchase Officials Supplies. If anyone wants any officiating gear not identified with the FHSAA logo, they can still buy from him.
Mitch Fazzio and Jeff Deen are crafting a letter to the FHSAA asking them to consider choosing 3 suppliers. The CFOA Board was in favor to send a letter to Justin Harrison, FHSAA director, requesting Fred Collida of Purchase Officials Supplies be considered as a state representative for FHSAA official uniforms.

Commissioner - Jemal Taylor announced the Hall of Fame Banquet would be held at the Kissimmee Bay Country Club on Saturday, May 13, at 6 PM. Negotiated cost of the banquet falls within the allotted amount allowed by the budget. He requested that the Hall of Fame banquet dates and times be included in the announcement for the annual CFOA business meeting. Allen Cramer requested the secretary and other suitable people be present at the annual meeting to insure registered membership requirements are met.

Flag football - Kevin Bowersox announced there were few complaints up to this point in the season, and uniforms were reasonably well standardized.

Volleyball - Sue Nadeau announced May 9 through June 15 would be the dates for the volleyball training classes. She reported it was a district coaches meeting last week. She said a CFOA sponsored athletic directors meeting would be beneficial in improving relationships between administrators, athletic directors, and coaches - as well as informing them the CFOA now supports volleyball.

Basketball - Kim Fessler announced he attended the Seminole County coaches meeting at Lake Brantley. He said the CFOA was available to have meetings with the schools for sports clinics, rules discussions, dress codes, etc. He also addressed needing help to recruit high school students to become officials. Kim reported the major problems he had this year were related to FHSAA software problems. He said he was mostly concerned with loyalty to the CFOA.
A motion was made and seconded to remove the CFOA Basketball Vice President from his position. The vote was a unanimous 11-0 to remove for cause. Motion PASSED.
Just cause was defined as lack of attendance, communicating and administrating from the elected position, and unaccounted financial matters.
The Board requested the president not to appoint a replacement for Basketball VP immediately. It was agreed the appointment of the CFOA Basketball Vice President will be delayed because it is not time sensitive and opportunity to notify members.

New Business - Allen Cramer announced June 9 would be the state officials meeting in Pinellas County.
Allen Cramer said the Orange Baseball Officials Association had approached him about potentially joining the CFOA. A request to table did not pass. A request for financial data from Orange Baseball would be needed for review before this request could be considered.
Allen Cramer reviewed the annual meeting presentation.
The 2017/2018 proposed budget was passed out.
Jeff Deen proposed a continuation of the budget from last year. He is proposing a study of a new business model, and has found a CPA office to handle our finances, and bill efficiently. He reviewed the past year’s financial history. He reconciled the books for football and basketball. He recommended Windermere High School and Cornerstone Charter School be required to Pay at Site. He recommends raising the fees. He recommends a meeting with athletic directors to resolve any problems.
It was reported that Orange County athletic directors want a meeting with the CFOA.
Plans to provide target dates for payment to officials should be considered. Crews
Members Present – J. Deen, K. Fessler A. Cramer, K. Bowersox, M. Jones, S. Nadeau, J. Taylor, C. Pula, S. Barnhill, M. Fazzio, R. Taylor
Members absent – J. Boyd, E. Callaway, C. Fields, D. Trawick

Meeting Adjourned – 9:01 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

No Meeting Scheduled in March

 

Executive Board Meeting – February 26, 2017

The meeting was opened by the President, Allen Cramer, at 2:01 P.M., at the office of the Treasurer, Jeff Deen, in Casselberry, Florida.
Minutes for the 1-22-17 meeting were approved.
President, Allen Cramer, reported that CFOA official Jack Bradford’s father has died. He said the family preferred a donation be made for cancer research, and the board agreed on a $50 donation, in lieu of flowers. Allen reviewed the meeting agenda items prepared for this meeting. Special emphasis was put on the following agenda items:

  1. With the 2017 season approaching, time line key dates and information for each sport needs to be established and published as soon as possible.
  2. Position duties need to be completed before the election of officers in May.
  3. Cleaning up the website of old information and data. A request for the board to consider putting photographs of CFOA playoff crews at state tournaments on the website.
  4. Policies and Procedures still need to be completed.
  5. Philosophy/Accountability of Clinics/Training.

Allen announced he was considering having the CFOA Annual Business Meeting on May 7. He also said he was looking at having the meeting at the Kissimmee Bay Country Club or Dr. Phillips High School.
Allen emphasized the need for all members who know about any tournaments and any special games that will require CFOA officials to be paid, to notify the treasurer when they will occur.
Allen passed out a copy of the attendance chart for board members for the year 2016.

Treasurer – Jeff Deen reported he is moving available money around in an effort to pay officials for games worked for basketball. He reviewed messages he has received from members that reinforces the need to pay officials as frequently as possible. Allen Cramer reviewed the lump-sum process in detail. Schools using the lump-sum process, pay before the season starts, and cash flow problems for paying officials in a timely manner are eliminated. A discussion on having schools pay at site if the sport invoices are not paid before the first scheduled game. A motion was made to have any current delinquent schools be forced to use the pay-at-site payment option before the first game, but it was tabled until the Finance Committee meeting could provide more information. This led to further discussion with suggestions on how to improve the lump-sum payment option currently offered to the schools, so that all schools can interpret the process consistently in each county serviced by the CFOA. Meeting personally with Athletic Directors seemed to be the most favorable suggestion.

Football – Mitch Fazzio was not present and no information was presented.
Basketball – Kim Fessler reported his concern about a member official verbally criticizing CFOA game officials from the stands. He cited three other incidents involving CFOA officials lacking professionalism toward administrators, coaches and fans. No immediate action was taken (except officials were removed from active status), but recommended suspensions were discussed. Discussion of the VP of basketball needs to provide the financial information supporting the fees charged for training classes for new and veteran officials to the treasurer.
Flag Football – Kevin Bowersox announced the Flag Football training class and scrimmages would be held Saturday, March 4, at St. Cloud High School.
Volleyball – Sue Nadeau reported Boys volleyball starts next week. The two schools are City of Life and Forest Lake Academy. She said the training and education committee will be meeting soon to lay out plans for the summer.
Commissioner – Jemal Taylor announced the best time for the Hall Of Fame Banquet would be May 13 or May 20. All he needed was the go-ahead to get it started.
Allen Cramer announced the next meeting would be either April 5 or 9. Sunday was not quite as popular a date. He said he would pick one depending on the proposed availability of the members.

Members Present – J. Deen, K. Fessler A. Cramer, K. Bowersox, M. Jones, S. Nadeau,
J. Taylor, C. Pula, D. Trawick, R. Taylor
Members absent – J. Boyd, E. Callaway, C. Fields M. Fazzio, E. Dean, S. Barnhill

Meeting Adjourned – 4:38 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting - January 22, 2017

The meeting was opened by the President, Allen Cramer, at 1:59 P.M., at the office of the Treasurer, Jeff Deen, Casselberry, Florida.
Minutes for the 12-11-16 meeting were approved.
President, Allen Cramer, reviewed the meeting agenda items prepared for this meeting. Special emphasis was put on the following agenda items:

  1. Historian needs more football related memorabilia. Basketball is well stocked.
  2. Allen Cramer is gathering the data submitted for Policies and Procedures.
  3. C2C schools problems.
  4. Individual contracts for volleyball.

Treasurer – Jeff Deen reported the financial books for football have been reconciled. He emphasized the need to review and change the CFOA business model for collecting money to pay officials. He listed reasons of bookkeeping concern that involve the interaction with the schools. Increasing the fees to keep up with increasing costs is an alternative to consider. Jeff said the lump-sum program has encountered problems with different school bookkeeping policies across the counties we service.

Football – Mitch Fazzio announced the CFOA Beach Weekend football seminar would be held August 4 and 5, at the same Doubletree Hotel as last year. He said an FHSAA State Clinic would be held Aug. 12, and would be a one-day affair. It will be free to all officials, and there would be scrimmages all day from 8:00 to 6:30. Mitch announced uniform consistency is a hot item, and the only approved dress code would be found on the CFOA web site for each sport.

Basketball – Chap Walker spoke for Kim Fessler, and said reasons for suspending officials need to be addressed and supported by the board. A trend in thinking that independent contractors don’t have to conform to CFOA policies and requirements is causing problems for the assignors of basketball. He announced there were internal problems with playoff assignments being changed without review after names had been submitted to the FHSAA. Last minute preparation, official qualification not considered, signature approval was suspect, were all cited as contributing to the problem. Chap reported that the basketball clinic put on by the CFOA at Oviedo High School was successful.

Girls Flag Football – Kevin Bowersox reported there would not be a rules test sent out by the FHSAA in view of the C2C Schools data problems with the state records. He said a clinic would be held March 4. A standard dress code was going to be in effect in order to have the officials look more professional. He said that the CFOA would assist Highlands County in training officials, but the CFOA was not planning to work any games.

Volleyball – Elaine Dean announced that volleyball was not active at this time, but her staff was preparing educational programs, and hoping to expand training sessions throughout the summer.

Commissioner – Jemal Taylor said he has tentatively planned the Hall Of Fame Banquet for May 20. Site to be determined later.

New Business – Roland Taylor voiced support for the charitable funding idea that Elaine Dean spoke about at the last meeting. This comes on the heels of the medical emergency affecting Erskine Callaway.

Members Present – J. Deen, M. Fazzio, A. Cramer, K. Bowersox, M. Jones, E. Dean,
J. Taylor, C. Pula, S. Barnhill, D. Trawick, R. Taylor
Members absent – J. Boyd, E. Callaway, C. Fields S. Nadeau K. Fessler

Meeting Adjourned – 4:06 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

2016 Executive Board Meeting Minutes

Executive Board Meeting - December 11, 2016

The meeting was opened by the President, Allen Cramer, at 1:59 P.M., at the office of the Treasurer, Jeff Deen, Casselberry, Florida.
Minutes for the 10-2-16 meeting were approved.
President, Allen Cramer, reviewed the meeting agenda items prepared for this meeting. Special emphasis was put on the following agenda items:

  1. Timeline and key dates for all sport’s VP’s, Arbiter, Secretary, and website.
  2. Arbiter problems.
  3. C2C schools problems.
  4. Historian collecting items of importance to the CFOA history.

Treasurer – Jeff Deen handed out a trial copy of the CFOA balance sheet. Jeff reviewed the difficulty in collecting the money from the schools for game fees. It was creating delays in paying the officials because there was no (minimal cash flow) money in the bank to pay on a regular pay schedule. He said he was paying officials as frequently as possible when money was available. Jeff reported 5 schools who had not paid for basketball and some who had not paid for football. He announced some business decisions must be made to continue with the lump sum system. Schools paying at the end of the season or the end of the year is not acceptable.

Football – Mitch Fazzio announced the CFOA had reached the end of the football season, and the level of quality in officiating was not up to the standards expected for the CFOA. He said more emphasis needed to be instilled in the membership to change the attitude of just getting by was good enough, to a full commitment striving for excellence in rules knowledge and mechanics. Mitch said the FHSAA championship games were completed on December 10th, with a new format of Thursday, Friday, and Saturday games. The CFOA had a crew selected for the 2A championship game. The crew consisted of Tom Britt, Jerome Thompson, Jesse Dutton, Tondrick Robinson, Greg Anderson, Erskine Callaway, Kevin Bowersox, Lee Simmons, and Jemal Taylor. Mitch said the CFOA was not planning to hold a state clinic next year. He announced new striped shirts might be possible in the next few years. Don Trawick announced there were some charity games scheduled and said game fees would be donated.

Basketball – Kim Fessler reported having major problems with Arbiter. He said he was not able to see games, and the AD’s could not see their games. It was noted that the screens for the CFOA and screens for the AD’s are different. Kim said games previously loaded and confirmed, would disappear. Arbiter had been contacted about the problem, and were working on fixing it as soon as possible. He reported basketball official Tom Boyd had a heart attack. No information on current health condition. Kim said there were 7 basketball officials currently suspended.

Girls Flag Football – Kevin Bowersox said a state clinic is being planned for February or March. He announced the CFOA was not supporting the flag football in the Avon Park area.

Volleyball – Elaine Dean announced the 2016 season was one of the best years she could remember. She reported the Education Committee was meeting in January to outline training sessions for the 2017 year.

Commissioner – Jemal Taylor said he has resolved the differences with a coach/player situation.

Arbiter – Al St. Pierre said he has been working with the treasurer to resolve payment issues.

New Business – Elaine Dean suggested that the membership consider donating a charitable game fee for funding members experiencing problems such as heart attacks, strokes, broken bones, surgery, or tragedy.
Kevin Bowersox reminded members to work on their list of BOD duties.
Mitch Fazzio more communication is needed between officials.

Members Present – J. Deen, M. Fazzio, A. Cramer, K. Bowersox, M. Jones, E. Dean, J. Taylor, K. Fessler, S. Nadeau, C. Pula, S. Barnhill, D. Trawick, A. St. Pierre, R. Taylor
Members absent – J. Boyd, E. Callaway, C. Fields

Meeting Adjourned – 3:59 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting - October 2, 2016

The meeting was opened by the President, Allen Cramer, at 2:04 P.M., at the office of the Treasurer, Jeff Deen, Casselberry, Florida.
Minutes for the 8-22-16 meeting were approved.
President, Allen Cramer, reviewed the meeting agenda items prepared for this meeting. Special emphasis was put on the following highlighted agenda items:

  1. Timeline and key dates for all sport’s VP’s, Arbiter, Secretary, and website.
  2. Position responsibilities still outstanding.
  3. Updating the CFOA Website.
  4. Need ideas for moving forward with a historian.  A motion by Kim Fessler was made to have Chuck Pula gather all historical data and act as Historian. Second by Melvin Jones. Motion Passed. Chuck suggested investigating a display board, with mounted memorabilia, to be displayed at all CFOA meeting events.
  5. Policy & Procedures manual still outstanding. Allan Cramer reviewed the simplicity of the Bowersox Template and challenged the BOD directors to have it completed by next week.
  6. Contract scheduling and preparation review needed. A volleyball contract meeting is scheduled for Wednesday, 10-5-16 at 6:00 at the Jewish Community Center in Maitland, Florida.

Football - Don Trawick opened a discussion about a problem he had with a member official repeatedly cancelling assigned games at the last minute. It was generally agreed that the Commissioner, Jemal Taylor, would contact the official and discuss problem. Don also suspected other officials may be working games for non-affiliated FHSAA schools, and questioned their loyalty to the CFOA. The independent contractor status of high school sport’s officials was debated, and unless conflicts with assigned CFOA games were happening, it was not illegal to work any non-FHSAA games. It was also generally agreed that game assignment officers were able to resolve assignment and scheduling problems as necessary to insure all games were covered.

Basketball – Chuck Pula reviewed the basketball training class activity for new officials on Monday and Saturday, and the veteran’s class that meets on Wednesdays. A question was asked by the treasurer regarding revenue for the basketball training classes that has not been accounted for in the treasurer’s records. There is cash, checks and credit/debit card activity that has not been reported at this time.
Girls Flag Football – Melvin Jones announced the flag football training class is scheduled for March. There was immediate concern by the board members, in-as-much as the state exam begins on February 5. Further review of the training class schedule would continue.
Commissioner – Jemal asked about who is handling KSA games. Don Trawick said he would take care of it. Jemal announced he could start making plans for the Hall of Fame Banquet, and the dates and location would be dependent on availability of dates, times, and accommodations at the selected venue.

Volleyball – Elaine Dean announced the Recommendations Committee was selecting officials for the playoffs. She said there are still problems with the C2C schools programming regarding field clinic data from the FHSAA. She said she was sending a bunch of Kent Lowe Memorial patches to the basketball training class at Trinity Prep. The patches were approved by the FHSAA for volleyball, but she said she would call the FHSAA and also get approval for basketball. Sue Nadeau said she was approached by Lake Brantley High School to supply officials for a 2017 summer league. More information was needed before it could be arranged.

Treasurer – Jeff Deen reported the football and volleyball billing was complete. Several schools have not paid yet, and bills went out in August. He said the penalty for late payment would go into effect in two weeks. Jeff discussed his review of reconciling last year’s finances, and expressed his concern with inaccurate data that was discovered. He said came up with significant (game count) differences than the data that was supplied to him. Kim Fessler made a motion to use Jeff’s count for each school’s games, and use data he has to reconcile the books. In addition, the treasurer shall collect usable data to support bookkeeping process. Erskine Callaway second.  Motion Passed. Jeff said the closing date for the next round of pay for football and volleyball would be Oct 10th.

A question was raised as to why there was no meeting date announced for the basketball annual meeting. Allen Cramer suggested it needed to be very soon.

Apparently there has been some delay on the FHSAA evaluations of officials working playoffs. No one has gotten any feedback from the state.

Members present – S. Nadeau, C. Pula, K. Fessler, D. Trawick, J Deen, J. Taylor, A. Cramer,          M. Jones, E. Dean, E. Callaway, R. Taylor.
Members absent – S. Barnhill, K. Bowersox, J. Boyd, M. Fazzio, C. Fields, A. St. Pierre

Meeting Adjourned – 3:50 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – August 22, 2016

The meeting was opened by the President, Allen Cramer, at 2:01 P.M., at the office of the Treasurer, Jeff Deen, Casselberry, Florida.
Minutes for the 6-23-16 meeting was approved.
President, Allen Cramer, reviewed the meeting agenda items prepared for this meeting.

  1. Timeline and key dates for all sport’s VP’s, Arbiter, Secretary, and website.
  2. Position responsibilities still outstanding.
  3. Updating the CFOA Website.
  4. Need ideas for moving forward with a historian.
  5. Policy & Procedures manual still outstanding.
  6. Contract scheduling and preparation review needed.

Football – Mitch Fazzio reported on the completion of the football training class. Twenty three students finished the class, with 17 receiving certificates for completing attendance requirements.  The CFOA hosted a state Field Clinic at Osceola High School on Aug. 12 and 13. Several out of town associations sent crews to the clinic with training classes, including videos,, were presented on Friday night and eight games were played on two fields on Saturday. Mitch said he was pleased with the turnout and the clinic ran smoothly to a successful completion. He announced the Recommendations committee would be meeting soon because playoff crews need to be submitted to the FHSAA office by Oct. 12. Mitch said the new muster sheet was still a problem with names appearing and disappearing, or not appearing at all after confirmation of payment, as well as very little member data was available, and much of it was wrong.

Basketball – James Boyd reviewed the 2016 training class agenda at Lake Highland. He said he had not received any information from the FHSAA regarding a basketball field clinic. He reported a tournament was being set up as a charity event for the Oviedo coach diagnosed with cancer. Officials would donate their game fee, and it would be part of the training coinciding with the CFOA clinic on Oct 14 and 15. James said Chuck Pula would be organizing the evaluations for the training class for 3 to 5 year veteran officials.

Flag Football – Kevin Bowersox said there was no activity at this time for high school Girls Flag Football. He reported the middle schools would be starting in October.

Volleyball – Elaine Dean reported a volleyball tournament at Heritage Christian Academy was held on Aug. 12 & 13. It became known as the Kent Lowe Memorial Tournament. She said a CFOA clinic took place at Trinity Prep Aug. 21, for the last training class scheduled. Elaine reported concern with competition for booking schools with the rival FPOA volleyball association. CFOA contracts going out in June are 6 months behind FPOA contracts going out in January. She felt the AD’s at the high schools sign the first thing that comes across their desk, and any contracts coming in later do not get any consideration. Sandy Barnhill made a motion to send volleyball contracts to existing schools as soon after the completion of the season as possible. Kevin Bowersox second. Motion Passed.

Information Systems – Al St. Pierre reviewed the problems encountered with the first release of the C2C Schools software program that replaced the FHSAA muster sheet Program. Some of the features previously on the old muster sheet program are missing or incomplete. It has been reported the problems with C2C Schools.com are slowly being resolved by the FHSAA. It has been evident that a lot of changes in personnel, programs and policies have affected the working conditions in the state office.

Questions about committees and members came up, and a discussion on changing committees and members to coincide with any perceived need to correct or update previously submitted names was reviewed by the BOD. Allen Cramer made a motion to keep the committees as posted. Kevin Bowersox second. Motion Passed.

Allen Cramer reminded the board members to remember the disclosure requirements of the CFOA By-Laws for all board members.
Kevin Bowersox passed out a copy of a template he prepared to help all board members prepare officer duties for the Policies and Procedures responsibilities.

Next BOD meeting is scheduled for October 2.
Members Present – S. Nadeau, K. Fessler, C. Pula, E.Dean, D. Trawick, J. Deen, S. Barnhill,
M. Fazzio, A. Cramer, K. Bowesox, M. Jones, E. Callaway, J. Boyd, J. Taylor, A. St. Pierre, R. Taylor.
Members Absent – C. Fields
Meeting Adjourned – 3:48 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

 

No Meeting Scheduled in July

 

 

Executive Board Meeting – June 23, 2016

The meeting was opened by the Vice President, Mitch Fazzio, at 6:11 P.M., in the annex building  lecture hall at Lake Highland Prep School, Orlando, Florida.
Minutes for the 4-17-16, 5-22-16, and the annual business meeting, were approved.
Mitch reviewed the meeting agenda prepared for this meeting.

  1. Board member position responsibility.
  2. Review and update the CFOA website.
  3. Introduction of new members elected to the Executive Board. Kevin Bowersox, Vice President for Girls Flag Football, Sue Nadeau, At Large Member for Volleyball, Chuck Pula, At Large Member for Basketball, and Erskine Callaway, At Large Member for Girls Flag Football.
  4. Names of committee members for the FHSAA mandatory committees need to be submitted by each sport vice president.

Football – Mitch announced football beach weekend would be held on July 22 – 23 at the Doubletree Hotel on N. Atlantic Ave, Cocoa Beach. He said the reduced rate rooms had already been sold out and he was looking into trying to get another block of rooms.

Basketball – Chuck Pula attended the FHSAA Leadership meeting, and reported there was a different registration procedure and the opening registration sign-up date had been extended from July 1 to July 18. He said the state clinic scheduled for July may be moved to October. Chuck announced that Willie Bateman had been named by the FHSAA as the Women’s Basketball Official of the Year.

Girls Flag Football – Kevin Bowersox reported the CFOA had a crew assigned to the FHSAA state semi-final game.

Volleyball – Elaine Dean announced the training sessions for new officials started in May had ended but there would be another short session in August just prior to the start of the season. She said the Volleyball annual meeting was scheduled for August 20.

New Business – Elaine Dean asked for confirmation on the 3 minute speaking time policy for supporters of members seeking Executive Board positions. It was reported by several veteran members; the 3 minute policy had been a long standing time limit and was announced by the committee chairman prior to each nominated member of each elected position.

Jemal Taylor announced the Hall of Fame banquet committee is looking for a hotel venue that will have the size necessary to hold the potential attending members and a price the CFOA can afford.

Members present – M, Fazzio, E. Dean, S. Nadeau, J. Taylor, E. Callaway, C. Pula, K. Bowersox, M. Jones, R. Taylor
Members absent – A. Cramer, C. Fields, D. Trawick, S. Barnhill, J. Boyd, K. Fessler, J. Deen
Guest – Richard Lane

Meeting Adjourned 7:09 PM.
Next Meeting is scheduled for August 21, 2016 at Jeff Deen's office.

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Annual Meeting – May 22, 2016

The meeting was opened by the President, Allen Cramer, at 2:12 P.M., in the cafeteria of Lyman High School, Longwood, Florida.

Allen Cramer opened the meeting with opening remarks which included the status of the CFOA and a Power point presentation of CFOA accomplishments. Each vice president was asked to summarize the events of their sport season from preseason scrimmages, practice games, and through the playoffs. Mitch Fazzio – Football, Elaine Dean – Volleyball, James Boyd – Basketball, and Chuck Baumann - Girls Flag Football.
Jeff Deen reviewed the financial status of the CFOA and presented the 2016-17 budget. A general vote by the membership approved the budget.

Allen Cramer presented the changes for acceptance into the By-Laws and Constitution.

  1. Propose term Limits deleted from the CFOA By-Laws. General membership vote – Passed.
  2. Propose Board members be elected to year terms (one group would serve 2 years initial election this year) as even and odd years will determine positions due to be elected and dividing membership positions to occur in split terms to maintain Board continuity. General membership vote – Passed.

Allen read the Board of Directors positions that were unopposed on the ballot and asked the membership for a vote by acclamation. General membership vote – Approved.

Cary Fields reviewed the procedures to be followed for the election of officers for the contested positions of Football Vice President, Football Assignment Officer, and Basketball Assignment Officer. Three minute total time was given to any person, or persons, to express the need and value to the CFOA sports programs, and how each nominated candidate would benefit the program if elected.

Football Vice President. Mitch Fazzio and Bret Dunn. Mitch Fazzio was the winner.
Football Assignment Officer – Don Trawick, Scott Olchowik, and Chuck Baumann. Don Trawick was the winner.
Basketball Assignment Officer – Kim Fessler and Xiomara Cruz. Kim Fessler was the winner.

Open discussion followed the election of officers.

The following list of CFOA Board or Directors for 2016-17 is as follows:
President – Allen Cramer
Secretary – Roland Taylor
Treasurer – Jeff Deen
Commissioner – Jemal Taylor
Vice President for football – Mitch Fazzio
Assignment Officer for football – Don Trawick
At-Large member for football – Melvin Jones
Vice President for volleyball – Elaine Dean
Assignment Officer for volleyball – Sandy Barnhill
At-Large member for volleyball – Sue Nadeau
Vice President for basketball – James Boyd
Assignment Officer for basketball – Kim Fessler
At-Large member for basketball – Chuck Pula
Vice President for girl’s flag football – Kevin Bowersox
Assignment Officer for girl’s flag football – Don Trawick
At-Large member for girl’s flag football – Erskine Callaway

Meeting Adjourned at 3:39 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – May 22, 2016

The meeting was opened by the President, Allen Cramer, at 1:37 P.M., at the cafeteria of Lyman High School, Longwood, Florida.

Allen Cramer reviewed the results of a motion to cancel the Hall Of Fame Banquet this year, which was approved by the BOD at the April 17th meeting. After a brief discussion explaining what might have been confusing wording of the motion, Kevin Bowersox made a motion, second by Kim Fessler, to have a HOF banquet every year with no requirement for the number of inductees. Motion passed.

Members present: A. Cramer, D. Trawick, E. Dean, J. Deen, C. Fields, J. Boyd, C. Baumann, K. Bowersox, K. Seifer, M. Jones, S. Barnhill, M. Fazzio, K. Fessler, J. Taylor, R. Taylor.
Absent: B. Appel.
Meeting adjourned 2:09 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – April 17, 2016

The meeting was opened by the President, Allen Cramer, at 2:01 P.M., at the office of Jeff Deen, Casselberry, Florida.

Minutes of the March 20 Executive Board meeting were approved.

Allen Cramer discussed the importance for each sport vice president to publish a time-line for all events associated with their sport, so it can be listed on the web site for all to see. A discussion on appointing a new historian was on the agenda, and a new person needs to fill that position after the election in May. Allen reported there was some progress in completing the Policies and Procedures Manual, and hoped it would be completed soon.

Football – Mitch Fazzio reported the football training class would begin at Lake Highland Prep School on Thursday, June 2. He said the Beach Weekend at Cocoa Beach would be held July 22 – 23. Mitch reported the field clinic was moved to August and would be in Osceola County. More information would be published when finalized. He said the spring games would be held the last two weeks of May.

Basketball – James Boyd announced the FHSAA had asked for the CFOA to hold a field clinic June 10. He said he intends to have a BBQ for the July Evaluation Clinic. Because of schools paying administrative fees late, there was a discussion evaluating pay-at-site versus lump sum payments with benefits and disadvantages. A list of schools still in arrears with payments owed to the CFOA were listed. A motion to stop providing service to those schools that pay at site was made by Kim Fessler, second James Boyd. Motion was defeated.

Flag Football – Chuck Baumann reported 5 crews had been selected to go out for playoffs in the following weeks of the season. The state playoffs are in Tampa over a couple of weeks. He said a fee schedule for excessive distance had been negotiated to cover travel to schools in Highlands County.

Volleyball – Elaine Dean announced volleyball training dates would start May3. She reminded the BOD that the FHSAA Leadership meeting was schedule June 10 and 11, in Ocala. Elaine said the volleyball rookie of the year was Valerie Vega.

Commissioner – Jemal Taylor brought up how late it was in the year with no plans in place for the Hall of Fame banquet and induction of new members. Kevin Bowersox made a motion to have the Hall of Fame Banquet and inductees every other year. Kim Fessler second. Motion passed.

Secretary – Roland Taylor said the contracts need to be reworded, prepared and sent by June 1. Allen Cramer agreed to review the wording in the contracts and revise as necessary to bring them current with county negotiations for sports covered by the CFOA.

New Business – Allen Cramer needs game counts for BOD members per the By-Law requirements, and is preparing the presentation for the Annual Meeting for BOD review.

Treasurer – Jeff Deen reported the financial books for the CFOA have been reconciled. He said the middle school flag football pay would be ready this week. The Girl’s Flag Football would be having two more payments to complete the season. Jeff discussed the financial recovery from last year. He said he has invoices being sent out to recover outstanding money owed by the schools. The Finance Committee met. There was discussion on budget changes. Kim Fessler made a motion to raise the budget amount for General education from $9,000 to $13,000, and supplies from $600 to $3,000. Second by James Boyd. Motion for Supplies was approved. Motion for General education was rejected.
Jeff Deen made a motion to approve the football budget. Second by Kevin Bowersox. Approved.
Jemal Taylor made a motion to cancel an additional P.O.Box from storage. Second Kim Fessler. Approved
Jeff Deen made a motion to approve the Volleyball budget. Second by Sandy Barnhill. Approved.
Jeff Deen made a motion to approve the flag football budget. Second Kim Fessler. Approved.
Jeff Deen made a motion to approve Administrative budget. Second Kevin Bowersox. Approved.
Kevin Bowersox made a motion to accept the budget. Second by Jeff Deen. Approved.
Jeff reviewed the fee structure for basketball. He proposed a graduated fee schedule based on smaller schools having fewer games, therefore charged less.
Jeff Deen made a motion to approve graduated fee schedules. Second Kevin Bowersox. Approved.
Jeff presented the Osceola County Business Package. BOD approved

Members present: A. Cramer, D. Trawick, E. Dean, J. Deen, J. Boyd, K. Bowersox, M. Jones, S. Barnhill, M. Fazzio, K. Fessler, J. Taylor, R. Taylor.
Non-Voting Board member: Al St. Pierre
Absent: B. Appel, C. Baumann, C. Fields, K. Seifer.

Meeting adjourned 3:39 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – March 20, 2016

The meeting was opened by the President, Allen Cramer, at 2:22 P.M., at the office of Jeff Deen, Casselberry, Florida

The minutes for the February 25th meeting were approved.

Allen Cramer reviewed the agenda items and emphasized the need and responsibilities of the CFOA historian. Without a physical location, the accumulation and display of historic CFOA data would be a difficult task. The policies and procedures manual still needs to move forward and capture the duties and responsibilities of each board member.

TREASURER - Jeff Deen circulated a copy of the proposed budget for 2016. After reviewing budgetary data for football, basketball, volleyball, girls flag football, and administration, the 2016 budget was nearly $10,000 lower than 2015. He also reviewed the problems he had faced trying to collect $7200 in unpaid administrative and game fees for basketball from a high school. Jeff Deen made a motion proposal to stop working home games for the high school. After discussion, it was recommended that a date of April 7 would be the cutoff date for working games. Motion was seconded by James Boyd. Motion PASSED.

FOOTBALL - No Report.

BASKETBALL - James Boyd reported on the basketball playoffs crews and said information and pictures were on the CFOA website. CFOA officials worked one semifinal girl’s and one semifinal boy’s game, plus 1 girl's and one boy’s championship game at the Lakeland Civic Center, Lakeland Florida.

VOLLEYBALL - Elaine Dean announced her education committee was securing dates, times, and locations for the volleyball education program that would be starting in May. She was hopeful that four new schools would join the CFOA for volleyball.

COMMISSIONER - Jemal Taylor requested confirmation that the board wanted to separate the Hall of Fame banquet from the beach weekend. It was determined the combination meeting in 2015 was a one-time arrangement due to special circumstances. He also requested the board to review the term limit requirements of the CFOA Bylaws/Constitution for board members. After review, Don Trawick made a motion to repeal the term limits requirement for all board members. Second by Jemal Taylor. Motion PASSED. Discussion followed regarding having board members elected for 2 years, only having to be reelected every other year. Further comment was to designate odd and even terms for the first election, so board experience would be available to support new incoming members. Motion was made by Chuck Baumann to elect members to the board for 2 years at a time. Second by Allen Cramer. Motion PASSED.

Roland Taylor requested research be done to confirm members having 25 years of service to the CFOA. Service records are not easily available from the FHSAA and local records are inconsistent because of interrupted leave of absences. Many service awards are not received in a timely fashion.

Al St. Pierre reported he was preparing to clear the names in the Arbiter data bank who indicated they were planning to retire, had left the area, or had not participated with meeting attendance and game assignments for several years.

Members present: J. Boyd, A. Cramer, J. Deen, D. Trawick, E. Dean, C. Baumann, M. Jones, J. Taylor, R. Taylor. Non-voting Member- Al St. Pierre
Members absent: B. Appel, S. Barnhill, K. Bowersox, M. Fazzio, K. Fessler, K. Seifer

Meeting adjourned: 3:53 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – February 25, 2016

The meeting was opened by the President, Allen Cramer, at 6:19 P.M., at the office of Jeff Deen, Casselberry, Florida.
Allen Cramer reviewed the minutes from the December 13, 2015 meeting that was held without a quorum present. An additional statement was added to indicate the CFOA board was not going to support the A-1 Officials Association’s petitioning the FHSAA to designate the A-1 Association as the Sports Training Association for the state. A motion to the above addition was made by Kevin Bowersox, second by Kim Fessler.  Motion passed. Minutes were approved.

Allen read the letter from Gary Washam indicating he was ending his football field officiating, and resigning his duties as Past President. Allen announced he would put together the formats for the Policies and Procedures manual and said the Vice Presidents and at large members for each sport would work together to complete the Policies and Procedures Manual.

Kim Fessler reported he had attended the Seminole Counties Athletic Directors meeting. One topic of discussion included having invoices for each sport supplied to the schools in the order of fall sports in February; winter sports in September, and spring sports in December. Seminole County wants an estimate for home games on the invoice. It appears the processing system for Athletic Director bookkeeping requires an estimated number of games from the CFOA to the school board which is then compared to the actuals. Kim said there would be a state athletic directors meeting at Lake Brantley on May 23, 2016. The Lake Brantley Athletic Director would be the Chair-person for that meeting.

Jeff Deen handed out the balance sheet for the CFOA treasury update, and the discussion centered around just expenses. He announced the Finance Committee meeting would be held on March 3, 2016, at his office at 6:00 PM. Agenda items would include criteria for Booking Fees per sport, School payment issues, and consideration of raising fees.

FOOTBALL - Mitch Fazzio reported on items discussed at the FHSAA football advisory Committee meeting.

  1. Searching for ideas to speed up the game.
  2. Emphasis was discussed on controlling only four captains on the field for coin toss.
  3. Request consideration of allowing some white on black shoes. All black is hard to find.
  4. Officials uniform stripe width chance in maybe two years.
  5. Evaluation system poor for the state officiating requirements.
  6. Considering change to call out numbers on football penalties.
  7. Seven man crews for the first round playoffs for each association’s number 1 crew.
  8. Each association hosting a field clinic will run the clinic without FHSAA participation.
  9. A $3 to $5 increase in game fees was proposed.

BASKETBALL – James Boyd announced there would be an OAC meeting on March 7. A discussion clarifying the pay procedure for paying officials was reviewed. James announced he was planning to request a Basketball field clinic for next year.

GIRLS FLAG FOOTBALL – Chuck Baumann announced the season was starting next week, and he was hosting a field clinic this weekend.

VOLLEYBALL – Elaine Dean reported the boys volleyball games would start in March. She said she is still trying to get with the Osceola County Athletic Director to discuss getting their schools to join the CFOA Volleyball program under a new three year contract system. Karen Seifer announced the Volleyball training program was meeting soon to be prepared for obtaining training sites, teams, and instructors.

Allen Cramer confirmed May 22 would be the date for the CFOA annual business meeting.

Mitch Fazzio reported two anonymous letters were sent to the FHSAA complaining about the CFOA decision to not allow officials to wear the short ankle sox; the CFOA sending officials to the same schools more than the FHSAA guidelines for two home games only.

Members present: J. Boyd, J. Deen, D. Trawick, E. Dean, A. Cramer, C. Baumann, K. Bowersox,     M. Fazzio, K. Fessler, M. Jones, K. Seifer, R. Taylor
Members absent: B. Appel, S. Barnhill, J. Taylor, Non-voting member: Al St. Pierre

Meeting adjourned: 8:33 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

No Meeting Held in January

2015 Executive Board Meeting Minutes

Executive Board Meeting – December 13, 2015

The meeting was opened by the President, Allen Cramer, at 3:08 P.M., at the office of Jeff Deen, Casselberry, Florida.
Minutes were not approved because there was no quorum present.

Football - Don Trawick and Jemal Taylor opened a discussion regarding the A-1 officials Association in Volusia County becoming the training Association for the state and will train all state officials (which we should not support). It was also mentioned the Sunshine State Conference was growing larger, leading to more opportunities for SSC teams to be approved with affiliate FHSAA membership being able to play FHSAA sanctioned teams. It was also noted that punitive action should be considered to handle unprofessional attitudes and publicly displayed arguments on the field or the court.

Volleyball - Issues have arisen with paying officials, especially during the playoffs, with making sure the officials get paid in a timely fashion, and pay data is properly recorded. It was again brought up that mileage fees for volleyball is different from other CFOA sports, when JV - varsity games are officiated by the same crew.

Commissioner - Jemal Taylor announced that his office had no activity to report at this time, and reported that Louie Patterson was doing better in recovering from his recent hospitalization.

Arbiter - Al St. Pierre said that 720 games had been scheduled in 2 weeks of assignments, and there were still 10 Social Security number issues still outstanding. He said the billing process would start tomorrow, and RefPay seems to be working as planned.

Treasurer - Jeff Deen announced that he would be unavailable for about 6 weeks due to business proceedings. He reported that there was about $25,000 in the CFOA savings account and that operating funds were at $125,000 and he expected that to increase to $220,000 by the end of the month.

Members present: J. Taylor, J. Deen, D. Trawick, E. Dean, A. Cramer, R. Taylor
Members absent: B. Appel, S. Barnhill, C. Baumann, K. Bowersox, J. Boyd, M. Fazzio, M. Jones, K. Fessler, K. Seifer, G. Washam
Non-voting member: Al St. Pierre

Meeting adjourned: 4:35 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

No Meeting Held in November

 

Executive Board Meeting – October 11, 2015

Minutes were APPROVED. Motion by Jemal Taylor, second Karen Seifer

The meeting room of the Maitland men’s club was in poor condition and it was reported the building would be torn down shortly.

In the absence of the president, Allen Cramer, Mitch Fazzio opened the meeting with a discussion about a request from the FHSAA to submit copies of the CFOA contracts to our member schools. It was reported the FHSAA request was based on fee structures of local associations throughout the state. It appears all associations charge different amounts for travel, check writing, assignments, and miscellaneous other fees. Kim Fessler made a motion to not send a copy of the CFOA contracts for football, basketball, girls flag football, and volleyball. Second by Karen Seifer. Motion passed.

Football - Mitch Fazzio reported that the playoff crews had been approved by the membership and the CFOA was sending 10 crews to the FHSAA that would support the first round of district playoffs with 5-man crews. He said the recommendations committee had included 2 additional officials to the first 5 crews to support the remaining playoff games that we hoped to be assigned. Mitch said he was concerned about the FHSAA requirement the required all officials assigned to playoff crews had to commit their availability to all potential games.

Basketball – Kim Fessler announced about 90 percent of the scheduled games had been assigned. He said there would be a meeting of all basketball officials on Wednesday, October 14, at the Lake Highland Prep Middle School. Kim said Agape Christian School submitted a schedule for 7 games but were still in arrears for booking fees from 2014. It was generally agreed that this has been a problem with Agape Christian School over the years and a request for payment should precede assigning games. Kim reported the FHSAA contacted him regarding assigning officials that were registered with the CFOA as secondary. He said his policy was to use them on an as needed basis but did not send them prepared schedules.

Girls flag football – Kevin Bowersox reported no activity.

Volleyball - Elaine Dean reported she was concerned about the three-year contract with Osceola County coming to an end and wanted support in meeting with the Osceola County athletic director negotiating the CFOA contract for next year.

Commissioner - Jemal Taylor announced there was no activity at this time.

Arbiter Information Service - Al St. Pierre reported there were 65 officials across all sports that needed to be fingerprinted to comply with the JLA state law. He said there were 35 to 45 officials still not registered for RefPay.

Mitch Fazzio reported he had reviewed the Arbiter roster for CFOA officials, and noted there was a large number of officials without a picture or an appropriate photo. Suggestions involved making passport-type photos a condition of membership.

Treasurer - Jeff Deen reported there were 29 schools for volleyball, but only 8 have paid their fees. He said the problem with receiving timely payment for football, was because at least half the schools were waiting for the invoice for JV games to be received before they paid for both varsity and JV invoices. He announced there would be one invoice covering varsity and non-varsity games for each school in the future. Jeff reported the CFOA treasury has finally reached approximately $106,000. He said it took a lot of time and effort making sense of the invoice problems and resolving the issues. He announced there were additional complications with getting officials paid because some officials have problems with Social Security numbers. It was found some officials had supplied incorrect numbers, had multiple Social Security numbers, or did not supply any number at all. Both Al St. Pierre and Jeff would try to resolve this problem before pay issues or 1099 tax issues came up.

Kim Fessler discussed the phone bill issues that were brought up in the September meeting in which he was unable to attend. He said he’d started using a cell phone in his office for CFOA work about 9 years ago. After discussion Jemal Taylor made a motion to continue to pay for the land line in the office for the remainder of the season. Second by Brandon Appel. Motion passed.

Discussion continued regarding rent fees for Kim’s office. Jemal Taylor made a motion to pay rent for Kim’s office through the fiscal year as it appears in the 2015 budget. Second by Kevin Bowersox. Motion passed.

Members Present: J. Deen, J. Taylor, M. Fazzio, D. Trawick, E. Dean, K. Seifer, B. Appel, K. Bowersox, K. Fessler R. Taylor.
Members Absent: S. Barnhill, C. Baumann, J. Boyd, A. Cramer, M. Jones, G. Washam
Guest: Al St. Pierre

Meeting adjourned - 4:30 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

CFOA Board Meeting

Date: October 11, 2015
Time: 3:00pm
Location: Maitland Men’s Club - Behind Jeremiah’s Italian Ice Intersection of Horatio & Maitland Ave.

Welcome / Opening Remarks - President
Approve Minutes of Last Board Meeting - Secretary
Previous Unfinished Business - President

  1. HOF 2016 Update (Jemal)
  2. Timeline/Key Dates on one page (Football, Basketball, Flag Football, Volleyball, Arbiter, Secretary)
  3. One Page Recap Schools/Contracts Sample (Al/Roland)
  4. Position Responsibilities
  5. Update Web-site (each VP review adjust)(remove old info/dates)
  6. Policy/Procedure Manuals Update (Gary)

Financial Status Report - Treasurer

  1. Monthly income / expenses, Budget to date
  2. Updates:
  3. Invoice process/tracking (phones/office space / incidentals)

Updates:
Football Status Report - VP Football
Basketball Status Report - VP Basketball
Flag Football Status Report - VP Flag Football
Volleyball Status Report - VP Volleyball
Commissioner Status Report - Commissioner
Secretary - Secretary
Arbiter - Arbiter
New Business - President

  1. New Officials info process
  2. Open Discussion

Next Meeting:  November ?? 2015 - President
Adjourn:

 

Executive Board Meeting – September 20, 2015

The meeting was opened by the President, Allen Cramer, at 2:03 P.M., at the Maitland Men’s Club, Maitland, Florida.
Minutes were APPROVED. Motion by Jemal Taylor, second Chuck Baumann

Allen Cramer told the members present he was impressed with the articles found in the Florida Sporting News. The newspaper is published by Mike Attardi, NFL Alumni president of the Central Florida Chapter, and new 2015 member of the CFOA.

Allen emphasized the request for applicable board members to turn in their Time Line plans for entry on the CFOA web site. Advance notice of dates, times, and locations is important to insure increased membership attendance.

Treasurer – Jeff Deen announced that all volleyball schools had been billed for 2015. All varsity football invoices had been prepared and non-varsity would be completed in about a week. Jeff raised a question about payment of phone bills. Some phone bills included personal calls. Some phone bills were only on a cell phone and some on house a phone. He asked the board for direction on how to compensate the phone bills associated with each sport’s officiating assignment demands. Chuck Baumann made a motion to pay $75 per month for 5 months for Football; 3 months for Girls Flag Football; 6 months for Basketball, and 8 months for Volleyball. Second by Sandy Barnhill. Motion PASSED.
Jeff reported the review of the profit and loss data was still open waiting for the accountant analysis. He asked the board to consider closing the books. Chuck Baumann made a motion to close the books. Second by Jemal Taylor. Motion PASSED.
Jeff strongly emphasized he was concerned about writing checks to reimburse any member without a receipt or writing a personal check to anyone without a policy supporting the budget. This included equipment, rent, secretarial costs, emblems, awards, etc. James Boyd made a motion that the treasurer cannot write a check to reimburse any member without a proper receipt. Second by Jemal Taylor. Motion PASSED.

Football – Mitch reported a complaint was made by some officials regarding the requirement to wear pants with a supplied FHSAA emblem attached. The FHSAA manual only requires the FHSAA emblem on the pants for playoff crews only. He announced the CFOA policy was to wear the uniform approved by the FHSAA including the pants with emblem. He said ejections are not being filled out on the AT-6 form and sent to the FHSAA. This requirement has been repeated weekly in the call-in newsletter, but is being forgotten or ignored. He reported that Roland Taylor was going to be a CFOA evaluator. Mitch announced the changes in sport directors in the FHSAA office has resulted in more pressure being put on associations to send their best people to the playoff games. He said we have some very talented new transfer officials that should be eligible if qualified. Other associations use the playoffs to reward officials for time in service, and others send the same crew, or crews, of officials year after year. Jeff Deen made a motion to accept Mitch’s policy for the Recommendations Committee to use for drafting crews for the playoffs. Second by Chuck Baumann. Motion PASSED.

Basketball – James Boyd reported the basketball training class was meeting at both the Lake Highland Prep high school gym and Lake Highland Prep middle school gym on Mondays and Wednesdays. He said Gino Smith had announced he was leaving the CFOA this year.

Girls Flag Football – Chuck Baumann announced there was no activity to report at this time.

Volleyball – Elaine Dean announced The Big House was holding a tournament. Jeff Deen said the check due from last year had not been received. A discussion involving who (school or site) is responsible for payment followed. Sandy Barnhill said The Big House had paid in the past and was confident the matter could be resolved. It was reported Mary McCann was heading up the Recommendations Committee for playoff selection. Sandy reported an official failed to show up for an assigned game, a first time in many years of her recollection, and the policy is to pull their schedule. She announced there were new schools this year, and with more schools and more officials, the year was looking pretty good so far.

Commissioner – Jemal Taylor reviewed the intentional player/official collision in Texas and recommended more emphasis be placed on official’s security and location of security personnel during and after the game.

Al St. Pierre said he was sending messages to everyone not registered with RefPay, encouraging them to sign up as soon as possible, so they get paid promptly.

Members Present: J. Deen, J. Taylor, A. Cramer, M. Jones, M Fazzio, D. Trawick, J. Boyd, C. Baumann, E. Dean, S. Barnhill, K. Seifer, R. Taylor.
Member absent: B. Appel, K. Bowersox, K. Fessler, G. Washam
Guest: Al St. Pierre

Meeting adjourned - 4:45 PM

Respectfully submitted,

Roland Taylor, CFOA Secretary.

 

CFOA Board Meeting
Agenda

Date: September 20, 2015
Time: 2:00pm
Location: Maitland Men’s Club, Behind Jeremiah’s Italian Ice, Intersection of Horatio & Maitland Ave

Welcome / Opening Remarks - President
Approve Minutes of Last Board Meeting - Secretary
Previous Unfinished Business - President

  1. Marketing: Huddle and Newspaper cost (Kim / Mitch)
  2. HOF 2016 Update (Jemal)
  3. Candidate Officials Advisory Committee (Football-Mitch / BB- James / VB -Elaine / FFB-not listed)
  4. Evaluators Football (FHSAA) (be thinking Volleyball/Basketball)
  5. Timeline/Key Dates on one page (Football, Basketball, Flag Football, Volleyball, Arbiter, Secretary)
  6. One Page Recap Schools/Contracts Sample (Al/Roland)
  7. Position Responsibilities
  8. Update Web-site (each VP review adjust)(remove old info/dates)
  9. Business Cards (Generic Phone #?, Fax #, Address, CFOA, Website)
  10. Policy/Procedure Manuals Update (Gary)

Financial Status Report - Treasurer

  1. Monthly income / expenses, Budget to date
  2. Updates: Refpay etc.
  3. Invoice process/tracking (phones/office space / incidentals)

Updates:
Football Status Report - VP Football
Basketball Status Report - VP Basketball
Flag Football Status Report - VP Flag Football
Volleyball Status Report - VP Volleyball
Commissioner Status Report - Commissioner
Secretary - Secretary
Arbiter - Arbiter
New Business - President

  1. New Officials info process
  2. Open Discussion

Next Meeting: Sunday October 18, 2015 - President
Adjourn

 

Executive Board Meeting - August 16, 2015

The meeting was opened by the President, Allen Cramer, at 2:00 P.M., at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved.

Allen Cramer reviewed the Hall of Fame banquet and said the hotel did not live up to expectations with electrical malfunctions and food preparation. The general programming prepared by the CFOA went smoothly and the induction ceremony, the speaker Wally Hough, and the large attendance of old and new officials were the highlights of the banquet. Nearly 200 members and guests were in attendance. Sandy Barnhill, Ed Brown, Ed Collier, and Al Garza were inducted into the 2015 class of the CFOA Hall Of Fame.

Horace Cannady reported on the CFOA hosting of the Hospitality room at the FHSAA State Finals tournament at Lakeland in February. He reported the increased success of the hospitality room over the years the CFOA has run the program, but was concerned about not being able to get the membership to participate in helping to support the CFOA by volunteering their time. He said other associations throughout the state were getting better at contributing to the expenses for buying, preparing and serving the food.

Allen asked about how the recruiting could be improved, and after discussion, decided that the web site was still getting large numbers, and paying for advertising in the past was not very effective.

Allen again requested information be submitted so an accurate time-line of events, meeting, clinics, testing, etc. could be documented so scheduling would not interfere with some other item that already was scheduled, and planning for attendance and participation would be well in advance of the date for each listing.

The grievance committee discussion regarding a committee for each sport, or one overall committee that covered all sports, progressed to the sport type of members, and whether 3 or 5 members were needed, and whether we should remove the members currently appointed and accepted the grievance committee assignment. Don Trawick made a motion to keep the assignments the way they are currently assigned – one committee for each sport for this year and all agreed intent to do one committee beginning with next year committees.

Allen announced the District 2 representative recommended from CFOA for the FHSAA football advisory committee was Mitch Fazzio, and voting by the membership of local associations would begin soon. He encouraged everyone to vote for Mitch so we would have CFOA representation on the committee.

Treasurer – Jeff Deen reported that 95 percent of the invoices for basketball were done and football invoices were almost complete and expected non-varsity invoices to be completed in the next two weeks. He announced that $42,000 in savings account and $36,000 was in the operating account. He said Osceola County was already starting to pay for football. Jeff said he was still trying to resolve $13,000 that was still outstanding. He told the members of the board that he would only reimburse money spent for legitimate reasons provided it was submitted with a receipt. He announced that the overall cost of the Hall of Fame banquet and the meeting was about $17,000 for the weekend.

Football – Mitch Fazzio commented on not being happy with the Hilton facilities and announced the beach weekend would be at the beach next year. He said the Monday night call-in for the referees to report their games would be available like it has been the last few years. He reported there would be about 25 new officials that had completed the class. He met with Frank Beasely from the FHSAA and said the football finals at the Citrus Bowl would be hosted by the CFOA again, with a little more help from the FHSAA to reduce CFOA expenses. Mitch said there was a new video company taking videos of games around Central Florida that we might be able to use for our training classes. He met with the Osceola coaches at their meeting and found they were concerned that they were seeing the same officials and sometimes dissatisfied with the quality of officials they were seeing lately.

Don Trawick reviewed his procedure for booking. A discussion about the officials seeing the entire assignments on the schedule was discussed and tabled by Jeff Deen.

Basketball – Agreed with ending discussion on formal recruiting. The web site supplied more than they could train.

Flag Football – Chuck Baumann said they were being considered to have a state clinic around Feb. 27 at UCF. The state finals are up for bid and they were hoping they might get Apopka to allow use of their facility.

Volleyball – Elaine Dean announced the volleyball meeting would be held August 23, at the St. James Church at 5:00 PM. She asked if the pay schedule would be once a month or more frequently.

Commissioner – Jemal said planning for the Hall of Fame banquet next year needed a committee and a date.

Al St. Pierre – He reported a lot of changes to the AD’s around the area but was updating the contacts ASAP. He announced the fingerprint list would be sent out monthly with expiring dates for membership attention. He said RefPay still had some officials outstanding, but slowly they were coming on board.

Member present – E. Dean, J.Taylor, M. Fazzio, J. Boyd, J. Deen, D. Trawick, M. Jones, K. Fessler,
K. Bowersox, A. Cramer, C. Baumann, R. Taylor
Absent – B. Appel, S. Barnhill, K. Seifer, G. Washam
Guest: Al St. Pierre.

Meeting adjourned - 4:30 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary.

 

Executive Board Meeting - July 12, 2015

The meeting was opened by the President, Allen Cramer, at 2:03 P.M., at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved. Motion was made by Karen Seifer, second Chuck Baumann.

Allen Cramer announced the names for the mandatory committees for basketball had not been received. He also stated the list of position responsibilities for board members was slow in coming in and emphasized the importance of getting them submitted as soon as possible. Allen reported again that he needed the key dates for basketball meetings and activities. He said Al Garza had shown interest in planning recruiting options for the CFOA. A long discussion between board members who offered the pros and cons of the CFOA recruiting program past and present.

Hall of Fame banquet – Jemal Taylor reported the Hall of Fame patches were needed for the jackets. Various members of the board were polled trying to find where they were located. He announced the Hall of Fame banquet would be held at the Hilton hotel is to on Friday, August 7, starting with a cash bar opening at 6 PM. There is no charge for any member of the CFOA, but their guest(s) will be $20. Hall of Fame inductees and one guest are free. All other guests are $20. A discussion followed regarding what recognizable awards were given to Hall of Fame inductees. The present awards resulted in jackets primarily for the men and clocks for the women, but lapel pins, flipping coins, and previously reported rings, were also presented as items that would display Hall of Fame membership. A motion was made by Jeff Deen, second by Chuck Baumann, to continue awarding jackets or clocks, at the discretion of the inductee, with lapel pins and flipping coins. Motion passed. It was generally agreed that lapel pins and flipping coins be presented to all previous members of the Hall of Fame.

Policies and procedures - Gary Washam passed out policies that have been prepared to this point. A motion was made by Gary Washam, second by Jeff Deen, to adopt the policies for charitable donations, football evaluation committee, and football grievance committee, as written with corrections. Motion passed. A discussion followed suggesting one grievance committee be selected and would cover all CFOA sports, having representation from each sport.

Financial - Jeff Deen announced all bills have been paid, and the account balance was roughly $47,000. He reported 7 prominent schools with high dollar amounts, were still in arrears and he hoped that would be resolved quickly. Jeff said that schools owing money should only have officials assigned to their games that would be paid on-site. He discussed his preparation of invoices using game assignments based on each school’s schedule. Invoices for varsity games would be going out to the schools in about 10 days, and freshman and JV schedules would be later on as they become confirmed. There was more discussion on RefPay and alternatives to receiving game fees. It was generally agreed that an alternative pay system creates an additional step in paying a small percentage of the membership and should not be considered. A motion was made by Brandon Appel, second by Karen Seifer, to only use RefPay as a means to pay CFOA officials. Motion passed.

Football - Mitch Fazzio announced Friday and Saturday, August 7 and 8 would be a combined Hall of Fame banquet on Friday, and the annual Beach Weekend on Saturday. Saturday night would include a buffet dinner, no bingo party this year because of Andy’s medical problems, but there will be special tickets for drawings for children’s gifts and other tickets for non-children.

Basketball - Brandon Appel announced they were planning on a basketball FHSAA state clinic. He said Xiomara Cruz would be the education committee director.

Girls flag football - Chuck Baumann said there was nothing to report at this time.

Volleyball - Karen Seifer announced she was waiting for the dates of meetings and activities. She said there were 2 additional training classes for volleyball officials on Tuesday and Thursday of next week, at Edgewater high school.

Commissioner -Jemal Taylor said there was nothing to report at this time.

Arbiter - Al St. Pierre announced he was monitoring the muster reports for all sports to keep track of the membership registration with the state. He said 2015 fingerprints were expiring and he was notifying individuals who needed to have them redone to be certified for 5 more years.

Members present: K. Seifer, J. Deen, G. Washam, A. Cramer, J. Taylor, M. Fazzio, D. Trawick,
B. Appel, C. Baumann, R. Taylor.
Members absent: S. Barnhill, K. Bowersox, J. Boyd, E. Dean, K. Fessler, M. Jones.
Guest: Al St. Pierre.

Meeting adjourned - 4:37 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting - June 14, 2015

The meeting was opened by the President, Allen Cramer, at 2:04 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved. Motion was made by Jemal Taylor, second Karen Seifer.

Allen Cramer announced he wanted to keep a tracking record of executive board membership attendance at all BOD meetings. He said he still wanted important dates for all sporting events from the vice presidents of each sport so a calendar could be prepared for the website. Allen requested all members of the executive board prepare a list of their responsibilities to carry out their job in which they were elected. A short discussion about the distribution of banners for recruiting officials to be displayed at school gyms and stadiums resulted in a general opinion they were not observed on the walls or fences at the schools. Contact with the athletic directors might be helpful.

Allen thanked all of the members that organized and helped to put on the FHSAA Leadership Conference at Trinity Prep High School June 12 and 13. Sue “Cookie” Nadeau reported the two-day meeting, with rental fees; a Friday night supper, and breakfast, lunch and snacks on Saturday, came in under the $3000 budget approved for the event. Sue organized and hosted the event, and was helped by Julie Andrew, Sharon Gillespie, Karen Seifer, Elaine Dean, Tuesday Goodson, Kevin Bowersox, Mitch Fazzio, even Allen Cramer and others when shopping, setting up, serving, plus clean-up was needed.

The FHSAA had a special tribute planned for Don Trawick who received a plaque for 50 years of service to the FHSAA. A short video depicting various personal events in Don’s life was contributed by Cary Fields.

Jeff Deen reported on the Hall of Fame banquet being held Friday, August 7. He briefly explained why the CFOA was not holding the meeting in Cocoa Beach, and said the Hall of Fame committee had met and voted on four inductees for 2015.

Allen discussed the updating of the CFOA Constitution and By-Laws and sending it to the FHSAA for 2015 sanction of the CFOA and to Carla Sinclair for inclusion on the CFOA web site.

Treasurer. - Jeff Deen reported during the transition period, communication has become extremely important. He reviewed the entire process for billing and receivables and announced the financial position of the CFOA is back on track. Outstanding money from the schools was generally the result of invoice confusion and is being rectified by personal contact with the schools. Outstanding money is coming in almost every day. He also emphasized the importance of the work that Al St. Pierre has done to make sure everyone got paid correctly. Jeff brought up a possible alternative to mandatory RefPay participation. A credit card company would issue a credit card to any official reluctant to sign up for RefPay. The CFOA would pay this company the money required to pay these officials, and the company in turn would fill a credit card for each official with the amount due. The official would be responsible for completing all paper work required with the credit card company to obtain the credit card, then use the credit card to spend the money as needed. A vote to modify the mandatory RefPay requirement was tabled until more information regarding the credit card process could be investigated.

Football. - Mitch Fazzio reported on the 5 man clinic held at Hagerty High School, and the FHSAA 7 man clinic held in Ocala. He said the FHSAA was considering having one every year and have it hosted by the CFOA. Future plans may include having a clinic in several locations all over the state. The new plan is to have officials evaluated at the FHSAA clinics for championship series assignments. The way football has changed at the scholastic level in recent years, dictates the caliber of officials needs to be at a higher level. Professionalism is very important and needs to be emphasized. He announced beach weekend will not be at the beach this year, but will be held at the Hilton hotel in Altamonte Springs on August 7 and 8. Room rates for anyone wishing to stay at the hotel, is $89 a night. Mitch said Don Trawick received the FHSAA fifty-year service award at the leadership conference. He reported the CFOA football training class for new officials started June 1.

Flag football. - Kevin Bowersox said the CFOA was submitting a bid to host the first Girls Flag Football clinic in Orlando. He also said the CFOA is bidding to host the finals of the Girls Flag Football in Orlando. Both would probably be held at UCF.

Volleyball. – Elaine Dean announced there is one more week of training classes. She said they were looking to Edgewater High School as an additional site for more training classes during the summer. She said there was concern why it takes up to 5 business days to pay the membership. Elaine said that she sent information about the FHSAA Leadership Conference to Carla for the web site.

Commissioner – Jemal Taylor proposed that the CFOA work TV games with the highest quality officials as possible. A lot of eyes are watching those games and our reputation is on the line. He also is looking for the BOD to settle on whether Hall Of Fame members should receive rings instead of jackets. Cost would be in the range of $350 per person. It was decided more information was needed before making a decision.

Allen Cramer announced the member names for the mandatory FHSAA committees have been coming in and he is ready to send them in to the state. He also confirmed that the CFOA was covered by liability insurance for the BOD and the association membership for 2015.

Members present:, A. Cramer, M. Fazzio, J. Taylor, J. Deen, D. Trawick, M. Jones, K. Bowersox, C. Baumann, E. Dean, K. Seifer, R. Taylor
Members absent: J. Boyd, K. Fessler, G. Washam, S. Barnhill, B. Appel
Guest: Sue Nadeau

Meeting adjourned - 4:33 PM

Respectfully submitted,

Roland Taylor, CFOA Secretary

 

Thank you to all who attended the Annual Meeting. I was hoping we had a larger turnout but I understand that this was the second best showing since we have been keeping records. I would like to encourage everyone to participate more in all CFOA activities. The higher the turnout the more impact we (you) have. The overall flow was well received with just a few minor hurdles (which were leaped over). The quick recap/minutes are posted for your review. If you have specific questions please direct them to your Sport Vice President and he/she in turn will address it or bring it to the entire BOD’s. We are planning to have our next BOD meeting June 14th. We are continuing to move forward but not forgetting our history.

If anyone needs assistance with RefPay please contact your VP or Al St. Pierre,(remember our goal is 100%.)

Thanks again to the BOD’s and those others who remain active and want to make us the best we can be.

In your service,
Allen Cramer
President CFOA
407.358.4245

 

CFOA Annual Business Meeting - May 17, 2015

The meeting was opened by the President, Allen Cramer, at 2:07 P.M. at the Lyman High School cafeteria, Longwood, Florida.

Allen Cramer welcomed the membership to the 2015 CFOA annual business meeting. He used a PowerPoint program to illustrate increased membership and increased numbers of games being assigned for the 106 schools that we service. He also illustrated the Board of Directors disclosure of games worked per sport during the 2014 – 2015 year. Allen spoke about the accomplishments and the work that still needs to be done to strengthen the Association.

Allen introduced the current members of the Board of Directors, and had the vice presidents of each sport review the highlights of their season.

Mitch Fazzio reviewed the football season, hosting the 2014 football state championships held at the citrus bowl, and more recently hosting one of the 2015 state clinics in May. He also thanked all the members of the CFOA who had helped him throughout the year.

James Boyd reviewed the basketball season with emphasis on the playoff crews that work the boys and girls state finals. He also thanked all members of the CFOA who had helped him throughout the year.

Elaine Dean reviewed the volleyball season and announced the volleyball staff was hosting the 2015 FHSAA leadership conference at Trinity prep high school in June. She thanked all the CFOA members would help her throughout the year.

Chuck Baumann, vice president for Girls Flag Football, was not present. Kevin Bowersox (At Large Member) reviewed the Girls Flag football.

Gary Washam, past president and chairman of the election committee, reviewed the procedures to be used for the 2015 election to the Board of Directors. It should be noted there is no procedure at the current time that deals with how long a candidate can speak and also how long supporters of the candidate can speak. For the record, the candidate can speak for 3 minutes and a maximum of 2 supporters can speak for 1 minute. Of the 17 elected board positions only four positions were contested. The remaining uncontested positions were elected by acclamation. The election then proceeded with the following candidates seeking office:
Vice President for Basketball - James Boyd, Carlos Childress, Ed Collier (Withdrew prior to election)
James Boyd was elected.
Assignment Officer for Basketball - Kim Fessler, Shannon Pike
Kim Fessler was elected.
At Large Member for Basketball - Brandon Appel, Macy Butler, José Rodriguez
Brandon Appel was elected.
Assignment Officer for Volleyball - Sandy Barnhill, Walt Kornatowski
Sandy Barnhill was elected.

Jeff Deen presented the proposed budget for the 2015 2016 year. The proposed budget was reviewed by the Board of Directors at the April meeting and was approved to be presented to the membership. Because he was appointed treasurer late in March, some of the financial obligations were still in process, and he hoped to have those tasks completed shortly.

Allen Cramer presented changes to the Constitution that were either proposed by members of the CFOA or by review of the Constitution by the Board of Directors.

Constitution Article VI – Change to the election of officers simplified by having to meet the quorum requirements Of Article XI – APPROVED.

Constitution Article VIII - Change a clerical error that was left in the Constitution, but removed in the bylaws. Change involved a 25% restriction of the total membership to assigned officials being removed.  APPROVED.

Constitution Article XI - Change the quorum requirements for the election of officers at a general membership meeting, to “by members present”. – APPROVED.

Constitution Article XII – Change to remove the passing of Constitutional amendments by a vote of a simple majority.  (It is referenced in others areas of the Constitution.) – APPROVED.

Constitution Article XIII – Change to allow the Board of Directors to interpret By-Laws or the Constitution should a conflict be discovered, and present clarification to the membership for a vote at the next annual or general meeting of the membership. – APPROVED.

By-Laws Section II-F - Change to remove the election of At Large Members by the entire membership specific to that sport.  (It is referenced in other locations in By-Laws and Constitution.) – APPROVED.

Constitution Article VII, Section 2C - Add a requirement to notify the membership if a vacancy occurs and any member is given ample time to have their name placed on the ballot for that vacancy. – FAILED for lack of a second to the motion.

Meeting adjourned - 4:28 PM

Respectfully submitted,

Roland Taylor, CFOA Secretary.

 

Executive Board Meeting - April 12, 2015

The meeting was opened by the President, Allen Cramer, at 2:10 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved. Motion was made by Kim Fessler, second Jeff Deen.

Gary Washam discussed problems getting review and comments on drafts of several new policies and procedures from sport specific people.

Allen Cramer still wants a time line for education and training dates of classes, clinics, workshops, or camps for all sports for future calendar display. All projected dates and plans would be placed on the web site as an Events Calendar.

Allen announced the CFOA Annual Business Meeting would be held at Lyman High School between 2:00 and 5:00 PM. He also discussed signs and banners that advertised the CFOA’s need for officials, as well as business cards with simple information that directed anyone to a web site or telephone numbers to call for information.

Volleyball - Karen Seifer reported the FHSAA Leadership Conference was being held at Trinity Prep High School on June 12 -13. The CFOA Volleyball administration was hosting the meetings and needed approximately $3000 to have it catered. Sue Nadeau was handling the planning and preparations for the two-day sessions. She said the Alafaya Hilton was offering rooms for the conference at $99. Sandy Barnhill reported the Boys volleyball season would be finished in a couple of weeks.

Football – Mitch Fazzio reported the CFOA would be hosting the FHSAA football field clinic at Hagerty high school on May 8 and 9th. It was unclear if the program would include training for both 5-man and 7-man mechanics at this class. He said there was a discussion with the FHSAA Director of football athletics, Craig Damon, about possibly having a 7-man clinic on May 29. Mitch said the new officials class would start at Lake Highland Prep on June 1. Beach weekend is still being negotiated because the Hilton Hotel has increased the rates to $129, and the discussion on combining the Hall of Fame banquet is still a possibility. He said he was working on publishing the key dates associated with football activity and one of his priorities for the coming season was to insure evaluation information was sent directly to the individuals involved.

Girls flag football - Chuck Baumann announced that middle school flag football is finished and girls flag football has 2 more weeks.

Basketball - James Boyd was out of town but made arrangements to be available by phone during the meeting. Attempts to contact James for the basketball report did not work.

Commissioner - Jemal Taylor said no recent activity had been brought to his attention.

Allen Cramer reviewed several bylaw changes submitted by members of the CFOA. Generally speaking the proposed changes were items that should go into the policies and procedures manual. Allen said he would contact the person involved and tell him about his discussion with the Board of Directors. It was discussed that the 25% requirement for sport membership voting privileges was inadvertently left in the Constitution and should be categorized as a clerical error. Allen announced he was putting together a PowerPoint presentation for the annual business meeting so the membership could see the wording of each proposed change. He also reported that Ryan Adams, Osceola County athletic director had contacted him regarding the CFOA entering a foursome for a golf tournament. Several members of the board said they were interested in Allen said he would get the information to them.

Treasurer - Jeff Deen reviewed a proposed budget. He discussed the decisions made for increasing or reducing revenue spending. He said the administration budget had been reduced by $4000. Jeff mentioned the bookkeeper function was not active and that resulted in a significant savings. The assignment officer fees were discussed.

A motion by Chuck Baumann, second by Kevin Bowersox, to increase the budget for assignment officer pay for volleyball to $2500 and the assignment officer pay for girls flag football to $2000.
Motion passed.

At this time the Hall of Fame banquet is still scheduled for June 6.

Members present: K. Fessler, G. Washam, A. Cramer, M. Fazzio, J. Taylor, J. Deen, D. Trawick
K. Bowersox, C. Baumann, E. Dean, K. Seifer, S. Barnhill, R. Taylor
Members absent: J. Boyd, M. Jones
Guest: Sue Nadeau

Meeting adjourned - 4:50 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – March 15, 2015

The meeting was opened by the President, Allen Cramer, at 2:02 P.M. at the Maitland Men’s Club, Maitland, Florida.
There was no quorum present. Minutes for the 2-15-15 meeting were not approved.

Allen reported Gary Washam sent policy drafts to the at large members for review of position responsibilities. Allen also wants all VP’s to provide a Time Line for all sport’s schedules of classes, clinics, and meetings.

Hall of Fame banquet date has not been finalized. Financial commitment is $3000. Do not want to forfeit that money. Possibility to have annual meeting at the Hilton was discussed.

Allen talked about CFOA banners to be posted at schools to recruit new officials. He also discussed preparing business cards for members to use for recruiting purposes.

Football - Mitch Fazzio announced a field clinic was being prepared for May. Has not received approval from the FHSAA.

Flag Football - Don Trawick announced high school season almost halfway done, and middle school is almost done.

Volleyball - Sandy Barnhill reported letters had been sent out for sponsors for the training sessions. Training classes will be held in May and June, usually Tuesdays and Thursdays. She announced the FHSAA Leadership Meeting will be at Trinity Prep on June 12 and 13.

Allen announced all members interested in serving on the Board of Directors must have their names submitted to Gary Washam and Roland Taylor by April 1. This includes current members of the Board of Directors.

Mitch Fazzio discussed removing term limits from the bylaws.

Margie Schaefer, Mike Goodspeed’s sister, had died.

Meeting adjourned at 3:18 PM

Members present: A. Cramer, D. Trawick, J. Boyd, M. Fazzio, M. Jones, S. Barnhill, K. Seifer, R. Taylor
Members absent: K. Fessler, K. Bowersox, J. Taylor, E. Dean, C. Baumann, G. Washam, A. Powell
Guest: Carlos Childress

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – February 15, 2015

The meeting was opened by the President, Allen Cramer, at 2:02 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved. Motion made by Kevin Bowersox, second Jemal Taylor.

Allen Cramer opened the meeting with a discussion regarding posting timeline dates for all sports meetings and CFOA activities. He also reported the A-1 Officials Association had been contacting some of the schools under contract with the CFOA. Allen said a review of the CFOA Constitution revealed the 25% clause for members of each sport needed to be removed.

Treasurer - Andy Powell announced the first RefPay program was used for the first 2015 payroll. He estimated that it cost the CFOA $646 to mail out 1099’s. A discussion followed on RefPay intervals for each sport and dealing with the conditions resulting from members not joining the RefPay program. Andy explained the various options available for receiving pay with and without fees being assessed to a member registered in the RefPay program. Some of the options would result in a $10 fee applied to one or more checks requested by a member during or at the end of each sports state tournament.

A motion was made by Kevin Bowersox, second Jemal Taylor to require all new members starting with 2015 to join the RefPay program. All current RefPay members can sign up for one check at the conclusion of each sports state tournament, with a fee of $10, or a fee of $10 per check requested. Motion passed.

Andy reported the new address for the CFOA would be PO Box 13750, W. Colonial Dr., Suite 350, Number 406, Winter Garden, FL 34787.

Football - It was announced the CFOA was applying to the FHSAA for a field clinic in May 2015.

Basketball - it was reported that hosting for visiting officials at CFOA schools involved in the playoffs. Elaine Dean said she would look into the problem and make sure all future game sites would be covered.

Girls Flag Football - Chuck Baumann reported 33 new and veteran officials attended the training class last weekend. He said he had given a plaque Gary Cahen for his support of the Girls Flag Football program since it became a sport sanctioned by the FHSAA.

Volleyball - Sandy Barnhill announced they were looking for more officials, and endorsed adding more schools For Volleyball but without more officials it would be difficult to cover all games. She said the Volleyball training program would be starting in May and is usually held on Tuesdays and Thursdays. Sandy reported the FHSAA Leadership Conference for volleyball would be held June 12 and 13 At Trinity Prep.

Commissioner - Jamal Taylor announced he had been looking at rings to be given to Hall of Fame members in place of jackets. He had obtained prices From the Balfour Company in the range of $300-$400, depending on numbers ordered and set up fees.

Allen opened a discussion regarding having business cards printed for the purpose of recruiting new members. It was also suggested that flyers or banners be prepared and distributed so they could be displayed at sports venues In the Central Florida area. Allen announced the CFOA annual business meeting would be held on May 17. It was suggested that pictures of playoff crews for all sports be put on the website and distributed to media sources as applicable.

There was a brief discussion on Water Polo Officials Association joining the CFOA.

There was a brief discussion on having a coach/official forum before the start of each season.

Members present: A. Cramer, J. Taylor, C. Baumann, E. Dean, D. Trawick, A. Powell
S. Barnhill, K. Seifer, R. Taylor
Members absent: K. Fessler, M. Jones, J. Boyd, M Fazzio
Guest: Carlos Childress

Meeting adjourned - 4:50 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary.

 

Executive Board Meeting – January 11, 2015

The meeting was opened by the Vice President for Football, Mitch Fazzio, at 3:43 P.M. at the West Orange High School Gymnasium in Winter Garden, Florida.
Minutes were approved. Motion made by Jemal Taylor and second Kevin Bowersox.

Gary Washam discussed the plans for gathering information for the Policies and Procedures Manual. He said much of it could be done by E-mail, and the evaluation of the data would be done by the committee.

Mitch Fazzio reported he was working on dates for CFOA football activities so that they would coincide with the timeline calendar published by the FHSAA. He recommended that each sport Vice President do the same.

It was announced that the Don Thomas CPA office would no longer be handling CFOA pay records or distribution as of December 31, 2014. W-2’s and 1099s would be mailed out the middle of the month.

Andy Powell reported that the CFOA needed to work out a cutoff date for payment due from the schools we service. There is no clear-cut timeline established for fees to be paid by the schools before, during, or after the season. A better method needs to be established for game scheduling per school. In the past, fees were estimated from the game count of the previous year. Andy agreed to send out more information regarding the RefPay program by E-mail to the membership.

A motion was made by Kevin Bowersox for the CFOA to have one mailbox number. 2nd by Elaine Dean. – Motion passed.

Andy Powell announced a budget meeting was being scheduled.

Football - Mitch Fazzio reported the CFOA crew worked the 6-A football championship game. He announced he was planning to host a field clinic using 7 officials. Several sites are being considered because a lot of schools are interested in attending. He said the football evaluation program needs to be re-evaluated.

Allen Cramer said several suggestions for the CFOA Hall of Fame are being considered to improve the attendance and reduce the cost. A discussion on moving the Hall of Fame banquet to combine with the beach weekend at Cocoa Beach was one suggestion. Deposit money already paid for reservation is not refundable if we move to beach weekend. Having Hall of Fame banquet every other year was also discussed.

Basketball - James Boyd announced the Recommendations Committee was putting the list together for the playoff crews. There was a brief discussion on the suspension of a basketball official for the remainder of the season.

Girls flag football - it was announced the girls flag football meeting would be at UCF, at 1 o’clock, on January 25.

Volleyball - Sandy Barnhill reported that City of Life, Windermere prep, and Umatilla high school were 3 new schools added to CFOA volleyball.

Commissioner Jemal Taylor reminded the board that he needed to be informed of deaths of family members related to the CFOA membership so appropriate bereavement messages could be sent out.

A discussion followed about displaying all game assignments on Arbiter for entire membership viewing. General opinion – Members don’t need to see entire schedule.

Members present: A. Cramer, M. Fazzio, A. Powell, G. Washam, S. Barnhill, J. Taylor, K. Bowersox, D. Trawick, J. Boyd, E. Dean, R. Taylor
Absent Members: C Baumann, K. Seifer
Guests: Al St. Pierre, Avarice Smith

Meeting adjourned - 4:55 PM

Next Meeting Date: February 15, 2015
Time: 2:00pm
Location:
Maitland Men’s Club

Respectfully submitted, Roland Taylor, CFOA Secretary

2014 Executive Board Meeting Minutes

Executive Board Meeting – November 9, 2014

The meeting was opened by the president, Allen Cramer, at 2:23 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved with a Kevin Bowersox motion and Melvin Jones second.

Policies and procedures - No action to report.

Allen Cramer discussed entering and maintaining a timeline entry to the website specifying training dates for starting and completion times and tentative dates for future classes. Also, keeping a one-page record of schools and recording dates when contracts were sent, as well as other communication.

Allen Cramer reported that he had been contacted by the FHSAA about a group from England wanting to film a documentary about sports officiating - specifically basketball. He said he had a meeting set up with James Boyd and members of the documentary film group on 11-10-2014 to discuss ideas and plans for this venture. It may result in training several representatives from England to referee a game.

Financial - Andy Powell reported that he was evaluating handling RefPay next year. He said they were planning to continue working with a CPA office for audit purposes. Andy announced that there was $380,000 middle school officials would be paid this week. He also said that adjusted invoices would be going out soon to correct mismatched records for volleyball and football. Andy discussed adjusting fees for schools that play one sport, 2 sports, 3 sports, and 4 sports. He reported he was planning to implement RefPay by January 1. He discussed problems with check distribution for the next two pay periods and has considered a pay period at Thanksgiving and another one at Christmas.

Basketball - James Boyd announced there would be a meeting for basketball on the 21st of November, location to be announced. Scheduling meetings and check distribution around games and weekend travel, and availability of people is a bit of a problem. Discussion on mailing dates and hand out check dates.

Football - Mitch Fazzio announced that the first 8 playoff crews were scheduled to go out for the 1st round. He said the FHSAA had changed their policy for scheduling crews from an association to work the game for the 2 competing schools if both were under contract with that Association. Mitch planned to have every official going to a game would wear the CFOA blue shirt, so everyone was dressed representing the CFOA. He met with the Citrus Bowl committee to discuss the FHSAA state finals. A motion was passed to give blue shirts to all the board members.

Girls Flag Football – Chuck Baumann reported that Lake County middle school flag football has been completed. Training session plans for January were discussed.

Volleyball – Elaine Dean said the volleyball season was very successful. Sandy Barnhill announced the state finals would start in Kissimmee on 11-11. She said she had been contacted by City of Life, Tavares, Windermere Prep, Orangewood Christian and Umatilla for Volleyball next year. Contracts to be sent to out to those schools. Discussion on not recruiting schools in the CFOA service area. Documentation would be nice to have regarding a school contacting us for officiating games. Demanding a letter from the schools is discouraged.

Allen reported that payment to Al St. Pierre for setting up the Arbiter system for Volleyball. Discussion followed. Discussion on payment to CFOA people that support a service to the association. Kevin Bowersox made a motion to compensate Al St. Pierre the same amount budgeted for Flag Football. Second by Chuck Baumann. Motion Failed.

It was reported that Delores Connolly’s sister died. We did not hear about this sad occurrence and no bereavement action was taken.

Turning back too many games and being fined came up as discussion. Blocking dates needs to be considered, and excessive patterns of abuse can be handled by the assignment officer as opposed to monetary fines.

Members present: A. Cramer, M. Fazzio, C. Baumann, M. Jones, D. Trawick, A. Powell, E. Dean, J. Boyd, K. Bowersox, S. Barnhill, K. Seifer, R. Taylor
Members absent: K. Fessler, J. Taylor, G. Washam
Guest: Al St. Pierre

Meeting adjourned 4:20 PM
Next Meeting:
Date: December 28, 2014
Time: 2:00pm
Location: Maitland Men’s Club (Behind Jeremiah’s Italian Ice, Intersection of Horatio & Maitland Ave.)

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting – October 5, 2014

The meeting was opened by the president, Allen Cramer, at 2:04 P.M. at the Maitland Men’s Club, Maitland, Florida.
Minutes were approved with a Mitch Fazzio motion and Jemal Taylor second.

Policies and Procedures – Gary Washam discussed the problems with accumulating information, and suggested the process needed to be tweaked a little in order to get all members to respond and is attempting to put it together and get the process started. He discussed the CFOA getting involved in contributing to charitable donations and is submitting a guide that discourages financial contributions for the board to consider.

Middle School Contracts – Allen Cramer led a discussion about the CFOA servicing middle schools without contracts. Flag football, basketball, and volleyball are the sports currently being worked primarily by CFOA officials. It was determined that that several CFOA members, as well as CFOA assignment officers, were privately involved in assigning officials for these middle school sports. The board agreed to continue with this practice provided the board was informed of the assignor and schools involved so conflicts could be avoided.

Financial – Andy Powell reported the financial committee had met to discuss RefPay system through Arbiter. He announced that the CPAs office had sent Social Security numbers through the arbiter mail system. It was determined that the CPAs office would be told to stop sending private membership information and data through the mail. A motion was made by Kevin Bowersox, 2nd by Chuck Baumann, to implement RefPay as soon as possible. Motion passed. Andy announced he was reviewing the existing financial procedures in an effort to reduce cost. This would include combining invoices; reviewing the budget for 2015; tracking the membership; Arbiter interaction; assigning fees, and lump sum fees. And the proposed that all spring game fees for football be donated and officials that did not work assigned games during the spring would get a game fees deducted from the 1st game in the fall.

Football - Mitch Fazzio announce the playoff crews had been selected and approved by the membership at the Recommendation Committee meeting. Referees were told to call the officials on their crews for availability and a final list with any adjustments would be published on the website. He also said because of the high visibility and level of competition in the Apopka/West Orange football game, he requested a 7 man crew be assigned.

Basketball – James Boyd reported on the very large CFOA training class being held At Lake Highland Prep School. It was reported there were 63 new or transfer officials in the cafeteria for the 1st class. He also announced the annual basketball meeting would be held at Lake Highland Prep on Monday, October 20. He said Horace Cannady had contacted him and said he would like to run the hospitality program at the basketball state finals in Lakeland.

Allen Cramer announced that Walt Kornatowski had officially resigned as volleyball Vice President for health reasons.
Volleyball - Karen Seifer reported the season was running smoothly and there were 4 more weeks of regular season games before the playoffs start.

Allen Cramer took this opportunity to appoint Elaine Dean to the vacated position of Vice President of volleyball, and she accepted the responsibility. It was approved by the board.

Commissioner – Jamal Taylor reported that he had suspended an official for not wearing the FHSAA approved Mike Goodspeed Memorial patch on his football shirt for the 2014 season.

A message was received from Al St. Pierre regarding consideration for payment incurred setting up the volleyball program in the Arbiter system. The request was tabled until more comparative information could be obtained.

Karen Seifer explained the competitive nature of two volleyball associations vying for games in the Central Florida Area. She said the 2014 volleyball contracts had been sent out immediately following the regular season by the former Mid-Florida Volleyball Association, and requested the CFOA do the same thing. After discussion it was approved to mail out volleyball contracts to the current volleyball schools for 2015. It was suggested a letter of information should be sent to the schools explaining contracts for 2016 would be mailed out at the end of the school year.

Members present: G. Washam, K. Seifer, A. Cramer, M. Fazzio, C. Baumann, J. Taylor, D. Trawick, M. Jones, A. Powell, E. Dean, K. Bowersox, J. Boyd, R. Taylor.
Members absent: K. Fessler, W. Kornatowski, S. Barnhill.
Guest: Jeff Deen.
Meeting adjourned 4:26 PM

Respectfully submitted,
Roland Taylor, CFOA Secretary

 

Executive Board Meeting - August 24, 2014

The meeting was opened by the president, Allen Cramer, at 4:06 P.M. at the St. James Cathedral parking lot on East Ridgewood Ave., Orlando, Florida.
Minutes were approved with Mitch Fazzio motion and Jemal Taylor second.

  • Allen Cramer reported that all members listed on FHSAA mandatory committees and CFOA committees, have been corrected and sent out
  • He (Allen) discussed the conflict of the 25% membership (Assignment Officer) Vote requirement between the CFOA Constitution and bylaws, and determined that this clerical error should be taken out and approved at the next membership meeting.
  • It was also brought up that a member could hold more than one office. Gary Washam made a motion seconded by Jemal Taylor, to draft a change to the Constitution, to be voted on by the membership at the annual meeting, that would clarify each member would have just one vote regardless of the number of positions held.
  • Gary Washam reviewed the committee action to be taken in preparing the policies and procedure manual
  • Mitch Fazzio reported the beach weekend was very successful and included up to 150 members in attendance.
  • Mitch said they were still going to have the Monday evening call in by referees working in the past week continue this year.
  • James Boyd announced the basketball training class and meetings would be held at Lake Highland Prep school this year. The first class would begin on Monday, September 8. He also discussed adding videos to website.
  • Walt Kornatowski announced there were 40 officials at the Volleyball clinic at Trinity prep. He said that completed the preseason training and scrimmages.

Members present: G. Washam, J. Taylor, K. Fessler, S. Barnhill, K. Bowersox, M. Fazzio, A. Powell, W. Kornatowski, M. Jones, C. Baumann, J. Boyd, D. Trawick, A. Cramer, R. Taylor, E. Dean.
Guest: J. Deen, Dawn Hefflefinger, Frank Scaletta, Al St. Pierre
Meeting adjourned at 5:15 PM.
Next Meeting:
Date: October 5, 2014
Time: 2:00pm
Location: Maitland Men’s Club (Behind Jeremiah’s Italian Ice, Intersection of Horatio & Maitland Ave.)

 

Executive Board Meeting - July 27, 2014

Meeting called to order 2:09pm at Maitland’s Men’s Club

  • Minutes approved with clarification of Recognition of Retired Officials will meet with HOF Committee
  • Confirmation of Contracts and letter of notification of our schools we are sanctioned for Volleyball
  • Review of Committee list and confirmation sent to FHSAA
  • Policy & Procedure Manual direction briefly discussed
  • Allen gave brief Treasurers update, CPA, and tentative payment of officials plan (Andy to confirm)
  • Mike Goodspeed CFOA Beach weekend update by Mitch
  • Elaine advised Shannon Pike will be Basketball Education Chairperson
  • Walt advised approximately 36 Volleyball Officials registered and he expects a few more

Members present: A. Cramer, J. Taylor, M. Fazzio, M. Jones, D. Trawick, E. Dean, S. Barnhill, W. Kornatowski, R. Taylor.
Members absent: C. Baumann, K. Bowersox, J. Boyd, K. Fessler, G. Washam.
Guests: S. Nadeau, Al St. Pierre

Next Meeting: Sunday, August 24, St. James Church Tailgate Meeting, 505 East Ridgewood Ave., Orlando (Near Lake Eola, corner of Robinson & Ridgewood)

 

Executive Board Meeting - June 29, 2014

The meeting was opened by the president, Allen Cramer, at 2:00 P.M. at the Maitland Men’s Club, Maitland Florida.

Minutes were approved. Motion by Jemal Taylor, second by Mitch Fazzio. Passed 8-1

Three members of the Mid-Florida Volleyball Officials Association were introduced to the board members. Walter Kornatowski, Susan Nadeau, and Karen Seifer.

Carla Sinclair, website developer, was also introduced to the board.

  • The registration and financial details discussed regarding MFVOA joining the CFOA.
  • Members selected for FHSAA and CFOA committees were reviewed.
  • CFOA will host FHSAA State Leadership meeting in 2015 (it was originally awarded to MFVOA and they will Chair the committee).
  • Plans to recognize retiring officials are being organized.
  • No political campaign E-mails permitted from Arbiter or CFOA website.
  • The CFOA plans to continue using the current CPA office.
  •  All CFOA officials are invited to the beach weekend August 8 and 9th, at Cocoa Beach.
  • Football training classes will continue Monday and Wednesday and Thursday until August.
  • Hall of Fame banquet is scheduled for April 25, 2015.
  • Next meeting – Sunday, July 27, 2:00 PM.

Meeting adjourned 4:37 PM.
Respectfully submitted: Roland Taylor, CFOA Secretary

Executive Board Meeting - June 1, 2014

The CFOA executive board meeting on 6-1-14 was held at the Maitland Men’s Club, in Maitland Florida.

This was the first meeting of the Board of Directors after the annual business meeting on May 18. The newly elected members were introduced and welcomed to the board. The new members were: Allen Cramer, President; Andy Powell, Treasurer; and Melvin Jones, football At Large.

Each member was asked to provide a brief review of sport or administrative issues that were either pending or being considered for the coming seasons.

  • The CFOA sent a crew of officials to work the quarterfinals and the semifinal games of the FHSAA championship playoffs for girls flag football.
  • At Large members for each sport will work closely with the Commissioner to resolve membership issues.
  • Rulebooks will be available for pickup at scheduled sport specific meetings. Rulebooks will also be available at private locations. Books not picked up will be mailed to eligible members on the first date of the rules test. A $10 mailing fee will be assessed.
  • Jeff Deen recommended to be Hall of Fame coordinator.
  • The Hilton Cocoa Beach Oceanfront Hotel has been selected for the football beach weekend August 8 and 9th.
  • Mike Goodspeed Memorial patches will be worn on right sleeve of uniform shirt.
  • A discussion of the volleyball sanction transition details was brought to the board.
  • A plan for next season includes increasing the number of pay periods for officials.

Next CFOA meeting: Sunday, June 29, 2:00 PM – Maitland Men’s Club. 

Meeting adjourned at 5:05 PM
Respectfully submitted: Roland Taylor, CFOA Secretary

 

Annual Meeting & Elections - May 18, 2014

CFOA Annual Meeting & Elections were held Sunday, May 18th at 2:00pm at Lyman High School.

The following members were elected to the CFOA Board of Directors:

The CFOA Constitution and By-Laws were amended and approved by vote of the membership and can be reviewed here.

Board of Director Minutes - March 2014

2013 Executive Board Meeting Minutes


Board of Director Minutes - July 2013

Board of Director Minutes - September 2013
Board of Director Minutes - November 2013

 

CFOA Annual Meeting & Elections 2013 were held Saturday, May 18th at 2:00pm at Lyman High School.

The following members were elected to the CFOA Board of Directors:

President Gary Washam
Commissioner Jemal Taylor
Vice Pres. Football Mitch Fazzio
Assignment Officer FB Don Trawick
At Large Member FB Tom Britt
Vice Pres. Basketball James Boyd
Assignment Officer BB Kim Fessler
At Large Member BB Elaine Dean
Vice Pres. Girls Flag FB Chuck Baumann
Treasurer Greg Vanatta
Secretary Roland Taylor

By-Law/Constitution Amendments

11.    Term Limits for President and Vice Presidents – Passed
22.    Meeting attendance required to vote for officers – Passed
33.    Recommendation Committee members ineligible for playoffs – Failed
44.    Removed from Ballot on 5-15-2013.
55.    Non-elected paid support services to CFOA be disclosed – Failed  
66.    Services provided to the CFOA to be 3-year contract bids – Failed
77.    Waiver of membership dues and education fees for hardship cases – Failed  
88.    Pay periods be established by beach weekend meeting – Failed  
99.    Allow officials to accept/decline assignments electronically – Failed

2012 Executive Board Meeting Notation

The annual meeting was held on May 5, 2012.

Meeting minutes are not on record digitally.

 

2011 Annual Meeting Photos

The annual meeting was held on May 14, 2011 at Lyman High School. Photos from this meeting are shown below.

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PLEASE NOTE: CFOA will now meet at the offices of Jeff Deen (Office of Criminal Conflict and Civil Regional Counsel), located at 101 Sunnytown Road, Suite 310, Casselberry, Florida 32707

 

Executive Board

FOOTBALL:

  • Vice President - Football Mitch Fazzio - 407-756-8323
  • Assignment Officer - Football Don Trawick - 407-830-8835
  • At Large Director - Football Tom Britt - 407-421-6724

BASKETBALL:

  • Vice President - Basketball Carlos Childress
  • Assignment Officer - Basketball Kim Fessler - 407-252-3992
  • At Large Director - Basketball Chuck Pula - 407-913-9865

FLAG FOOTBALL:

  • Vice President - Flag Football Kevin Bowersox - 407-620-0814
  • Assignment Officer - Flag Football Don Trawick - 407-830-8835
  • At Large Director - Flag FootballJason Carroll - 321-624-6170

VOLLEYBALL:

  • Vice President - Volleyball Elaine Dean - 407-492-2110
  • Assignment Officer - Volleyball Sandy Barnhill - 407-341-2849
  • At Large Director - Volleyball Sue Nadeau - 407-716-7762

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