Central Florida Officials Association, Inc.

By-Laws

Section I. MEMBERSHIP

A.  To qualify for membership in good standing in the Central Florida Officials Association (CFOA) an individual must:

1.  Complete an application for membership to the CFOA.

2.   Owe no dues or fines to the CFOA beyond the end of the fiscal year.

3.   Not be under suspension by the CFOA Board of Directors.

B.  To qualify to vote for any matters that from time to time occur at any meeting of the membership, including but not limited to, area meetings and the annual meeting an individual must:

1.      Be a member in good standing in the CFOA with the CFOA as their primary association as of the last sport actively officiated by the official and; 

2.   Be present to vote at the meeting. 

a.         Electronic voting exception for the annual meeting for By-Laws and elections:

 i.      Any member in good standing may vote electronically one time beginning one (1) week prior to the annual meeting by email to a depository named each year by the CFOA Board of Directors.

ii.      No email ballot will be considered if:

a.   The member’s name does not appear on the email with the sport(s) in which the member is eligible to vote.

 b. The email address is not the same as the one on record in the Arbiter.  The email address used must have been on record with the CFOA and on the Arbiter for no less than ninety (90) days prior to the annual meeting.

 c. The following words must appear on the email “I hereby certify that I (Voter’s Name), am a member in good standing with the CFOA, that I am eligible to vote at the annual meeting and that I have cast my vote myself. Further, I have voted only once. I make these promises in good faith and subject to the discipline of the CFOA and its board for any violation of this certification”.

3.         No electronic ballot will be counted if there is not an actual quorum at the annual meeting. The ballot will not be counted for purposes of a quorum.

4.         No electronic ballot will be counted if it is received unless it meets every condition outlined in this section.

5.         Barring a conflict, the President of the Board of Directors, one at large board member as designated by the board and the Commissioner shall certify that the electronic ballot should be counted upon the finding at the annual meeting a quorum exists, because the ballot is in conformity with the By-Laws.

             a.        If there is a conflict of interest, the President shall ask the Board of Directors to nominate a substitute.

6.         Once the electronic ballot is submitted it may not be changed and the official may not vote at the annual meeting for anything, whether or not the subject or additional changes resulting in additional choices is reflected on the submitted ballot or not.  The subsequence presence of the official at the annual meeting may be counted for purposes of finding a quorum only.

7.         Once the electronic ballot is received, the depository may acknowledge its receipt.  However, whether or not it is received is not the responsibility of the CFOA or its designated depository. It is solely the responsibility of the official to make sure the ballot is in compliance with these by-laws before it is submitted and that it is received in a timely manner. Once the ballot is submitted electronically to the depository it may not be changed, corrected or amended in any way and no subsequent ballots from the same official will be accepted.

            a.         The official will not be notified if his/her ballot is not counted because it failed to be certified and the fact that his/her ballot was not certified will NOT cause the official to be able to vote at the annual meeting.

b.         Only the first ballot submitted by the official will be   eligible to be certified. Any subsequent submission is a violation of the official’s certification and may cause the official to be disciplined at the discretion of the CFOA Board of Directors, and will be destroyed.

c.         Any attempt to vote more than once is a violation of every official’s membership obligation and may cause the official to be disciplined at the discretion of the CFOA Board of Directors.

d.         Any electronic vote for the purpose of electing an individual to an elected position and which is certified on a certified ballot will be counted for that particular person for that particular office until that particular person is no longer on the ballot for any reason. “Any” reason includes but is not limited to, failing to make a run-off election, or the person withdraws from the election. The ballot is a vote for a particular person for a particular position and an electronic vote will not count if the person changes the position for which the electronic ballot was cast.  The official cannot change an electronic ballot once it is submitted; even if the vote cast is rendered moot. Once the electronic ballot is submitted the official that cast it may not vote again even if the ballot they cast has been rendered moot and that official is present at the annual meeting whether or not the ballot they cast electronically was certified or not.

e.         Any electronic ballot cast for a By-Law change or addition is a vote for or against the provision as published prior to the annual meeting.  Any amendments or changes made at the annual meeting will render an electronic vote to the provisions designated on the electronic ballot moot and the electronic ballot will not be counted further as it pertains to the point in question.  Once a provision voted for on the electronic ballot is rendered moot by action at the annual meeting, any official that submitted an electronic vote still may not vote at the annual meeting even though the official may be present at the annual meeting and his/her ballot has been rendered moot because of changes that occurred at the annual meeting.

8.                     All rules governing elections must be read in conjunction with these rules. Any conflict will be resolved as policy by the Board of Directors and not as a change to the By-Laws or constitution.

C.     To qualify to work contests as an official for the CFOA the official must:

1.                  Be qualified to officiate as an official for the FHSAA.

2.         Appear on a “Muster” list as provided by the FHSAA or provide a waiver from FHSAA that states the official is eligible to officiate.

2.                  Be a member in good standing of the CFOA.

 D.             If at any time the Board of Directors become aware of a physical impairment which in the opinion of the Board of Directors could impair the ability of a member or prospective member to work as a sports official, the Board of Directors can require, as a condition of membership or continued membership, that the member or prospective member provide the Evaluation Committee with a certificate from medical doctor MD/OD certifying the individual is physically capable of and able to function as a sports official in that respective sport or any other sports the CFOA assigns officials.

Section II.  DUTIES OF OFFICERS AND BOARD OF DIRECTORS

A.    President

1. It shall be the duty of the President to preside at all membership

    meetings of the CFOA, to execute all rules and regulations which

    pertain to the CFOA’s business or organization, and to assure the

    association is operating within all FHSAA guidelines, rules and

    regulations. He/She shall make such appointments, with concurrence

    of the Board of Directors, as deemed necessary for the good of the

    organization. He shall serve as ex-officio member of all committees.

    He/She shall preside at the meetings of the Board of Directors.

2. The President shall have the authority to call a General Membership,

    Board of Directors, or Area Meetings.

B. Vice-President(s) / Training Officer(s)

The Vice-President(s) shall:

1.   In the absence of the President, preside at meetings, including

      those of the Board of Directors. The longest serving vice president shall serve in the president’s absence at any function.

                                   2.   Serve as liaison between the CFOA and the schools it serves

      for the administration of education clinics.

                                   3.   Oversee their respective sport’s sub-committee, area meetings

      and the education and training of the membership of the            CFOA.

           4.   Establish the appropriate education/training curriculum for new

      officials.

5.      Inform the Board of Directors of duly qualified officials.

6.   Make a report as Chairperson of the Certification Committee at

      the Annual Meeting.

7.  Serve as Chairperson of the Constitutional Review Committee.

           8.   Make a report as Chairperson of the Constitutional Review

                  Committee at the Annual Meeting

           9.    Establish and maintain contact with FHSAA on all matters

                  dealing with Education/certification of Officials.

          10.   May appoint a Director of Education for their respective sport.

                                    The Education Director(s) shall be responsible for their

      respective educational programs and shall operate under the

      authority for each sport’s Vice President and the Board of

            Directors.

C. Assignment Officer(s) (Booking Commissioner)

The Assignment Officer(s) shall make all assignments or delegate the responsibility to make assignments, to all interscholastic athletic events of schools served by the CFOA for his/her sport. He/She shall notify officials and schools of their assignments. He/She shall comply with FHSAA assignment requirements and shall compile all data necessary for the rating of members. All assignments are subject to review by the Assignment Committee only if there is a complaint by an official concerning an assignment.

D. Secretary

It shall be the duty of the Secretary to record the minutes of business meetings of the CFOA. The Secretary shall notify all members and schools serviced by the CFOA of all CFOA actions and policy changes. He/She shall handle all general correspondence of the CFOA. If the Secretary is unable to attend any meeting of the CFOA, he/she shall furnish the President with the minutes of the previous meeting. He/She shall, at the direction of the Board of Directors, submit a contract to schools or school authority serviced, for each sport.

E. Treasurer

The Treasurer shall:

1.  Collect all monies due from officials and schools and to keep a

     record of these collections. Report all delinquencies to the Board of Directors

2.   Maintain a checking account for all funds in a recognized bank                     in the name of the Central Florida Officials Association, Inc.

3.   Pay all expenses as authorized by the Board of Directors

4.   Arrange for an annual audit as called by the President.

5.   Furnish the CFOA members with a financial report at the

     annual meeting of the CFOA.

6.   Develop a budget and present said budget for approval, by the

      membership, at the annual meeting,

7.   Serve as chairman of the Finance Committee.

8.   Maintain such other accounts as directed by the President and

      shall see that all government reports and tax returns are

      prepared and filed in due time.

           9.   Establish and maintain a Surety Bond of not less than $25,000

      for those officers that are authorized to sign checks for the

                  corporation.

F.     At Large Members

At large board members shall consist of one member from each sport. Their election shall be voted on by the entire membership.

G.  Board of Directors

1.            The business affairs of this corporation shall be managed by the Board of Directors.

2.         The Board of Directors shall meet at the call of the President or any       three (3) members of the Board of Directors. Members unable to attend shall contact the President or the Secretary prior to the meeting giving reason for non-attendance.

3.      The Board of Directors may remove any of its members for cause, by 2/3 majority vote of the entire membership of the Board of Directors. Such removal shall also constitute removal from any office or directorship held by that member.

4.   The President, or in the absence of the President, the designated Vice President, shall serve as chairman of the Board of Directors.

5.   The Board of Directors shall have the authority to speak and act for the CFOA between meetings of the entire membership, and to expend money not in excess of three hundred ($300.00) for any one expense. It shall hold such meetings as are necessary to formulate policies and to carry on the programs of the CFOA.

6.   The Board of Directors shall designate power to the President to fill any vacancies in office which may occur between elections, with membership approval at the next regular meeting of the Board of Directors. Such interim Officers shall be named by the President within fourteen (14) days, and shall be confirmed, or replaced by the Board of Directors at the next meeting within a month.

7.   The Board of Directors will preside over the CFOA and will perform and provide for the operations of the CFOA in the manner (but not limited to):

i.    Manage and preside over the CFOA at large, its basketball, football and flag football subcommittees, its membership, its budget, its training responsibilities, its government, and anything else deemed by the Board of Directors to be its responsibility in furtherance of the best interest of the CFOA.

ii.   Enforce the rules of any national or state body to which the CFOA is affiliated.

iii. Enforce and interpret the bylaw articles of the CFOA.

iv. Act as the final appeal on any disciplinary fine, sanction, or rule interpretation, should those matters be presented to the Board of Directors by any member, officer or subcommittee.

8.   This article and all its subsections shall prevail over any conflict in the By-Laws if one exists.

9.   Within 30 days of its election the Board of Directors shall form all subcommittees as required by the FHSAA.

10. No member of the Board of Directors may serve on any of the

      mandatory committees defined by FHSAA, except in an ex-officio capacity. A member of the Board of Directors may serve on only one committee in that capacity.

H.    If the office of the Past President is vacated, and prior to the expiration of the term, it shall be filled as outlined in these By-Laws and Constitution.

I.    All duties under Section II must and shall be read in conjunction with the other By Laws and the Constitution. These articles outline the duties and limitations of the officers and Board of Directors.

Section III. ELECTION OF OFFICERS

Each officer should be elected at an appropriate annual meeting coinciding with the end of the particular officer’s term of office. They shall continue in office until they are subject to reelection at the appropriate annual meeting unless he/she fails to accomplish a full term. If a vacancy occurs by resignation, death or removal, the remaining Board of Directors shall have full power to fill all vacancies that may occur on the board, to serve until the next annual election.

Section IV. COMMITTEES

FHSAA Officials Guidebook identifies the Committees A – E as mandatory.

            A. Evaluation Committee

The Evaluation Committee for each sport, consisting of three (3) or five (5) members shall be appointed by the Board of Directors. The committee shall meet at the discretion of the chairman. The evaluation committee is responsible for setting up the process and selection of those individuals who will assist with the evaluation/certification of member officials. Each official with two or more years of experience should be evaluated at least once during each season. First-year officials should be evaluated periodically throughout the season so that mini-clinics may be offered, if necessary, to re-enforce good officiating skills.

B. Assignment Committee

An Assignment Committee, for each sport, consisting of three (3) or five (5) members shall be appointed by the Board of Directors. The Assignment Committee shall meet at the discretion of the chairman. The Assignment Committee is responsible for overseeing the entire contest assignment procedure. This includes ensuring compliance with requirements on the composition of officiating crews, reviewing and approving each member official’s schedule of assigned meets, and making the assigning officer aware of any corrections that need to be made before the assignment schedule is submitted. It is not implied that the Assignment Committee is to make assignments.

C. Recommendations Committee

Recommendations Committee, for each sport, consisting of three (3) or five (5) members shall be appointed by the Board of Directors. Each member shall have had at least seven (7) years experience as an official in his or her respective sport. The Recommendations Committee is responsible for reviewing the evaluations of each member official during the regular season. This committee is also responsible for preparing and submitting to the FHSAA Office a list of member officials who deserve consideration for assignment to State Series Contests. The Assignment Officer should act on the recommendations of this committee.

D. Grievance Committee

Grievance Committee, for each sport, consisting of three (3) or five (5)

members shall be appointed by the Board of Directors. The Grievance

Committee shall meet at the discretion of the chairman. The Grievance

Committee is responsible for hearing complaints and appeals made or brought by one or more of its member officials. Member officials who have grievances because of penalties may appeal under the provisions of CFOA’s Constitution and By-Laws. Members filing a grievance must first go through the committee. After that, an appeal may be made by the committee or the member, to the Commissioner. Finally, either the committee or the member may appeal to the Board of Directors, but only after the procedure outlined in this section has been exhausted.

E. Education/Training Committee

An Education/Training Committee, for each sport, consisting of three (3) or five (5) members shall be appointed by the Board of Directors. The Education/Training Committee shall meet at the discretion of the chairman. The Education/Training Committee is responsible for the planning, content and implementation of training sessions, including on-the-field training. This also includes educating local officials on FHSAA policies and procedures, NFHS rules and mechanics, and developing a curriculum that is current and effective in both content and methodology.

F. Finance Committee

1.  The Finance Committee will cover all functions of the corporation. The

     Finance Committee shall be composed of the Treasurer, serving as

     chairman, all Vice Presidents, and two members appointed at large by

     the President.

2.  The Finance Committee shall meet at the discretion of the chairman.

3.  It shall be the duty of the Finance Committee to prepare a budget, make

     recommendations regarding dues, and all other financial matters. The

     Treasurer shall prepare a proposed budget for adoption by the members

     at the annual meeting.

G. Nomination Committee

The Board of Directors shall insure a Nominating Committee has been

selected. The Nominating Committee shall consist of nine (9) members   who do not currently hold any CFOA office, two from each area and one at large. The President shall appoint the at large member. The chairman of the Nominating Committee shall be the Immediate Past President who shall only vote in the case of a tie. The committee, by majority vote, shall select a slate of nominees by the 15th day of April prior to the annual meeting. The slate of nominees shall include at least one candidate for each office of the board and each Assignment Officer. The Secretary shall assure that the list of nominees is made available to the membership not less than twenty-one (21) days prior to the annual meeting. The membership shall be considered to be notified when meeting data is posted on the designated website or delivered by electronic media. Nominations will be accepted from the floor at the annual meeting.

H. Constitutional/By Laws Review Committee

The Board of Directors shall insure that a Constitutional Review  Committee is established for the purposes of reviewing any changes to the Constitution or By-Laws.

Section V. OFFICIALS – CLASSIFICATION AND DUTIES

A.    Official – A certified Official shall be competent to perform the duties of an official as specified in the National Federation of State High School Associations (NFSHA) Football or Basketball Officials Manual, or the National Intramural-Recreational Sports Association (NIRSA) Flag & Touch Football Rules Book & Officials Manual.

B. Referee – A certified Referee shall be competent as an Official, plus in the

duties of Referee as specified in the NFHSA Football or Basketball Officials Manual or the NIRSA Flag & Touch Football Rules Book & Officials Manual.

C. Officials Assignments and Fees

1. Officials assignments for high school contests are made by the

    assignment officer or a person designated by him/her. Only properly

    certified officials may be assigned to a contest.

2. Officials fees for high school contests shall be as designated in the

    FHSAA Officials’ Guidebook.

3. Officials assignments and fees for FHSAA Championships shall be

    designated in the FHSAA Officials Guide.

Section VI. UNIFORMS

All officials in the CFOA must wear uniforms prescribed by the FHSAA and the Board of Directors of the CFOA. Failure to wear proper uniforms may result in fines or suspensions as directed by the President, the Booking Officers, Commissioner, Vice Presidents, or the Board of Directors. Appeals are permitted under the procedures in Section III D. Any violation of this section will be deemed a violation of Section VII.

Section VII. CONDUCT OF OFFICIALS

A. Officials must pay their dues as outlined in Section VIII.

B. No official in the CFOA shall drink any alcoholic beverage on the day of any

     game to which he/she is assigned, nor shall any official use any tobacco

     product at any game site. Upon receipt of reasonable evidence of violation of

     this code, the Commissioner shall take appropriate action.

C. All officials shall notify the Assignment Officer; a member of his/her assigned crew of officials, or a school game administrator, if at all possible, in the event

     of an emergency which prevents their reporting to an assigned game. Failure

     to report for an assigned game will result in the issuance of an assignment

     restriction on the official, and the Commissioner will determine the proper

     judgment for this offense.

D. Upon the written complaint by a coach or fellow official of an official

     dressing shoddily and not in keeping with Section V, the Commissioner may

     place an assignment restriction on the official for one week and request the

     official to make corrections.

E.   An official, who by deceit or by accident receives assignments to

     interscholastic contest before he is properly registered with the FHSAA, shall

     be liable for all fines levied. The official shall pay an amount of the fines to

     the Treasurer of the CFOA, or the FHSAA, as applicable. Upon proof of a

     violation of this section, the Commissioner shall restrict the offending official

       immediately. The official shall be reinstated only when proof is submitted to

     the Commissioner of a valid registration and the official has paid any fines

     levied.

F.   The Commissioner or Grievance Committee shall investigate, or cause to be

                  investigated, any complaints received concerning the conduct or competence

                  of any member. The Commissioner and Grievance Committee have the

authority to act in keeping with the findings in the best interest of the CFOA.

G.  Any assignment restriction, or any other penalty, may be appealed by the

      restricted official to the Board of Directors. This board may overrule the

      Commissioner or Grievance Committee by a majority vote.

H.  All complaints or reports to the Commissioner or Grievance Committee must

      be in writing.

I.   Any member accused of violation of any Section of these By-Laws, has the   right to be heard before any decision is reached. Any disciplinary action may be appealed by the member to the Board of Directors which shall have the final say on all such matters.

J.    No official may make a complaint to the FHSAA in an official capacity if that official is not actually officiating the game.

K.  Any violations of this section may result in any penalty deemed appropriate by the Board of Directors in accordance with this section and Section III D.

Section VIII. DUES

A. Officials

1.   Each member of the CFOA shall pay annual dues for each sport in an

      amount determined by the Board of Directors and approved by the

      general membership at the annual meeting. Any member failing to pay dues for whatever reason is not a member in good standing.

2.   The minimum fee to be paid to members of the CFOA for officiating

       interscholastic contests of schools serviced by the CFOA shall be

      determined by the Board of Directors, in compliance with FHSAA

      guidelines.

a.   Such fees shall be paid by the schools to the officials, acting

      as independent contractors, assigned to the contest.

b.   If the school participates in the CFOA’s lump sum program,

      the CFOA will pay the official on behalf of the school.

c.   Mileage expense to be paid by the schools for travel to the game site by the official shall be determined by the Board of Directors, in accordance with FHSAA guidelines.

d.   In case of postponement or cancellation of a game and the   home team fails to notify the officials of such action thereby causing the officials to report to the game site as scheduled for the game, the school shall reimburse each official an amount set by the Board of Directors, in compliance with FHSAA guidelines.

B. Schools

1. Each school being served by the CFOA shall pay a service fee to the

    Treasurer for each sport for which the CFOA assigns officials. The

    amount of the service fee shall be determined annually by the Board of

    Directors. Payment from the school shall be due at least one (1) month

    prior to the first game of the season for that particular sport.

2. Each school being served by the CFOA will be given an option to

participate in the lump sum program whereas a fee for each sport, as specified by the Board of Directors, the CFOA will pay the officials on behalf of the school for that sport. The school will submit to the CFOA one-half of the estimated game fees for that sport at least one (1) month prior to the start of the season for that sport. The remaining game fees are due mid-way through the season for that sport.

Section IX. Finance

A.  The fiscal year of the CFOA shall be June 1 thru May 31.

B.  The Board of Directors may call for any type of audit it deems necessary

      upon a majority vote of the Board of Directors, and shall do so upon a

      majority vote of the membership at a general meeting.

C.  In the event of a shortage of funds, the Board of Directors may assess each

      member an equal share of money owed by the CFOA, provided the

      amount is not more than the annual dues. Any member failing to comply

      shall not be in good standing.

D.  All officers may be reimbursed for any reasonable expenses incurred in

      the performance of their duties as officers of the CFOA. Presentation of

      receipted bills to the Treasurer shall be required. Any expense in excess of

      $100.00 shall be approved by the Board of Directors.

Section X. REGULATIONS

A.  The Board of Directors shall adopt regulations, not inconsistent with these By-Laws, to provide for orderly conduct of all meetings of the CFOA. The Secretary shall maintain a record of all such regulations adopted by the Board of Directors.

B.  In the absence of specific rules, Robert’s Rules of Order, Revised, shall govern the deliberations of the CFOA.

C.  A Parliamentarian may be appointed by the President for any business meeting of the CFOA.

Section XI. AMENDMENTS

A.  The By-Laws may be amended at any meeting of this organization provided

such amendment was presented in writing to the Secretary of the CFOA at least ten days (10) days prior to the meeting and in turn submitted to the membership at least seven days (7) prior to the meeting. The membership shall be considered to be notified when the Amendments are posted on the designated website for the organization at least seven days (7) prior to the meeting.

B.  Amendments shall be passed by a vote of a simple majority of the quorum as

      defined by Article XI, Section I of the Constitution.

B.     Any member in good standing may propose an amendment to the By-Laws.

May 2010